The Aga Khan Hospital, Kisumu (AKHK), part of the globally respected Aga Khan Health Services (AKHS) and a key agency of the Aga Khan Development Network (AKDN), is inviting applications from qualified and motivated professionals for the position of Project Administrative Assistant. This exciting opportunity is based in Kisumu, Kenya, and offers a chance to work within a prestigious and dynamic healthcare environment that continues to make a significant impact across East Africa.
Introduction
AKHK has emerged as a premier healthcare provider in Western Kenya and beyond, standing at the forefront of quality healthcare delivery. The Hospital has not only achieved ISO 9001:2015 certification but also ISO 15189:2022 accreditation for laboratory services and SafeCare Level 5 accreditation. Moreover, it is in the advanced stages of attaining Joint Commission International Accreditation—an international symbol of quality in healthcare.
The Aga Khan Hospital, Kisumu operates a wide network of Outreach Health Services across several counties, including Kisii, Kakamega, Kitale, Bungoma, Kericho, Kibuye-Kisumu, West End-Kisumu, Busia, Homa Bay, Migori, Bomet, Eldoret, Kimilili, Nyamira, and Kabarnet. It plays a vital role in increasing access to primary and specialty healthcare across the region.
As AKHK continues to expand its impact through projects such as those supporting cancer care and chronic disease management, it is seeking to engage a skilled and proactive individual to support its project implementation and administrative activities.
About Aga Khan Health Services
Aga Khan Health Services (AKHS) is one of the most comprehensive private not-for-profit health care systems in the developing world. It operates across East Africa, Central Asia, and South Asia, encompassing more than 200 health facilities, including nine hospitals. With a mission to provide high-quality healthcare and build sustainable health systems, AKHS supports a wide range of primary, secondary, and tertiary services.
In Kenya, AKHS operates a vast network of facilities offering preventive, promotive, curative, and rehabilitative services, while also partnering with the government to strengthen healthcare systems. This integrated approach contributes to the resilience and responsiveness of healthcare systems, particularly in underserved areas.
The Position: Project Administrative Assistant
Duty Station: Aga Khan Hospital, Kisumu
Reporting To: Project Manager
Sector: Social Development / Healthcare
Region: Eastern Africa – Kenya
Contract Type: Full-time
Application Deadline: 25 July 2025
Overall Responsibility
The Project Administrative Assistant will play a key role in supporting the effective coordination and implementation of cancer-related healthcare projects within the Hospital. This role requires a high level of organization, excellent communication skills, and the ability to collaborate across multidisciplinary teams. The successful candidate will report directly to the Project Manager and will be instrumental in facilitating both administrative and project support functions.
This role is ideal for professionals passionate about public health and project implementation who wish to contribute to a mission-driven organization focused on improving access to quality cancer care in Kenya and the region.
Key Responsibilities
The successful candidate will be entrusted with a wide range of responsibilities designed to support project efficiency, documentation, communication, and coordination. These responsibilities include:
- Daily Administrative Support: Provide consistent and efficient administrative support to the Project Office. This includes responding to inquiries, organizing documentation, and maintaining a structured workflow.
- Meeting and Appointment Coordination: Manage the Project Manager’s calendar by scheduling meetings, coordinating appointments, and ensuring timely follow-up on scheduled engagements with internal and external stakeholders.
- Document Preparation and Editing: Draft, format, and edit a wide variety of project documents, including correspondence, reports, presentations, and memos.
- Minute Taking and Action Follow-up: Accurately take minutes during project meetings and ensure systematic follow-up on assigned action items. This helps maintain accountability and track project progress effectively.
- Records Management: Maintain an organized filing system—both electronic and physical—ensuring that records are stored securely and in accordance with data protection policies. Handle all departmental records with strict confidentiality.
- Stakeholder Liaison: Act as the point of contact between the Project Office and various internal departments such as Finance, Procurement, Oncology, and Clinical Support Units. Engage with external stakeholders and partners as necessary to support project delivery.
- Event and Training Support: Assist in organizing departmental workshops, training sessions, stakeholder meetings, and other initiatives aimed at advancing project goals. Ensure all logistical aspects are well managed.
- Quality Improvement and Patient Safety: Participate in initiatives that focus on continuous quality improvement and patient safety as part of the wider project objectives. Assist with the documentation and reporting of progress in these areas.
- Asset and Inventory Management: Monitor and maintain accurate records of departmental supplies, equipment, and assets. Ensure all materials are used appropriately and are well maintained.
- Project Documentation and Coordination: Organize and document all project meetings, compiling necessary reports, tracking deliverables, and ensuring alignment with project timelines and outcomes.
This multifaceted role will require an individual who is organized, detail-oriented, and capable of working under pressure while managing multiple priorities.
Candidate Requirements
The following qualifications and competencies are required to be considered for this role:
- A Diploma in Business Administration, Project Management, or a related field from a recognized institution.
- A minimum of three (3) years’ experience in an administrative role, ideally within a healthcare or development project setting.
- Proven ability in project coordination and supporting cross-functional teams.
- Excellent written and verbal communication skills.
- Strong organizational and time management skills with the ability to work independently and as part of a team.
- High proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Demonstrated ability to handle confidential information with discretion and professionalism.
Why Join Aga Khan Health Services?
Working with AKHS offers more than just a job—it provides an opportunity to be part of a mission-driven organization committed to transforming health systems and improving the quality of life in underserved regions. By joining the Aga Khan Hospital, Kisumu, you will be:
- Contributing to the delivery of quality healthcare services that are ISO-accredited and internationally recognized.
- Supporting pioneering healthcare projects, including those in oncology and chronic disease management.
- Collaborating with a team of dedicated professionals who are passionate about patient care and service excellence.
- Benefiting from a culture of continuous learning, innovation, and career development.
- Working within an organization that values diversity, inclusivity, and ethical practices.
Work Environment
The Aga Khan Hospital, Kisumu offers a professional, respectful, and inclusive environment, promoting team spirit and collaboration. The work environment fosters innovation and encourages staff to be proactive in suggesting improvements in service delivery and administration. You will work alongside medical professionals, project managers, and administrative personnel to support the implementation of transformative healthcare initiatives across Kenya.
Impact of the Role
The Project Administrative Assistant plays a critical support role in ensuring the successful delivery of project milestones. Your work will directly contribute to improving access to cancer care services, enhancing project accountability, and fostering cross-sector collaboration. This is a unique opportunity to be involved in a meaningful initiative that aligns with global and national healthcare development priorities.
If you are enthusiastic about healthcare development, possess strong administrative and coordination skills, and are looking for a rewarding professional challenge, this position may be the right fit for you.
How to Apply
Interested candidates who meet the above criteria are encouraged to submit their applications on or before 25 July 2025.
Applications should be sent via email, as provided in the official job posting or the recruitment portal of Aga Khan Health Services. Be sure to include a detailed CV and cover letter highlighting your experience, motivation for applying, and contact details of three professional referees.
Please note that only shortlisted candidates will be contacted.
For more information about the Aga Khan Hospital, Kisumu and the work of the Aga Khan Health Services, please visit the AKDN website or reach out to the Kisumu branch directly.
Let your administrative talent and organizational skills be part of a greater mission—supporting lives, strengthening health systems, and promoting quality care in East Africa.
Deadline for Applications: 25 July 2025
Location: Kisumu, Kenya
Position: Project Administrative Assistant
Sector: Healthcare / Social Development
Reporting To: Project Manager
Organization: Aga Khan Health Services (AKHS)
This article is for informational purposes only and summarizes the position as advertised. Applicants should consult the official job listing or contact the employer directly for full application procedures and eligibility cr
