The International Organization for Migration (IOM), the leading UN agency in the field of migration, is seeking to recruit a competent and experienced Resources Management Officer for a Special Short-Term Graded contract of nine months. This vacancy, open at the P-3 grade level, offers a unique opportunity to contribute to the effective management of IOM operations in Kenya and its Sub-Offices through financial, human resource, administrative, and supply chain oversight. The duty station is Nairobi, Kenya.
IOM was established in 1951 and is a Related Organization of the United Nations. The organization works globally with governments and non-governmental partners to promote humane and orderly migration for the benefit of all. As a workplace, IOM fosters an inclusive culture that encourages diversity, professionalism, and integrity. Staff are supported to thrive both personally and professionally within a structure built on respect and accountability.
This opportunity is particularly open to first-tier candidates—including internal applicants and nationals from non-represented member states—as well as second-tier external applicants. Female candidates and professionals from underrepresented regions are strongly encouraged to apply.
Context of the Role
The Resources Management Officer (RMO) will operate under the direct supervision of the Head of Office (HoO) in Kenya. The officer will also report operationally to the Deputy Regional Director for Management at the Regional Office (RO) for East, Horn, and Southern Africa, and be technically guided by the Department of Financial and Administrative Management (DFM) at Headquarters and the Administrative Centres in Manila (MAC) and Panama (PAC).
The successful candidate will be expected to provide comprehensive oversight and ensure the smooth functioning of all financial, budgetary, treasury, human resources, supply chain, and ICT activities of the Kenya Country Office and its Sub-Offices.
Position: Resources Management Officer (P)
Job Identification Number: 15927
Duty Station: Nairobi, Kenya
Grade: P-3
Contract Type: Special Short-Term Graded (Up to 9 months)
Recruitment Type: Professional
Vacancy Type: Special Vacancy Notice
Application Deadline: 30 July 2025
Posting Date: 17 July 2025
Job Schedule: Full-time
Detailed Job Description
The Resources Management Officer will have a wide array of responsibilities to ensure effective internal control, adherence to organizational policies, and strategic financial planning. The following responsibilities define the scope of this position:
- Financial Oversight and Analysis
- Monitor and manage financial operations for all activities within the Country Office.
- Supervise financial expenditure, ensure accountability, and carry out regular financial analysis.
- In coordination with the Head of Office and the Senior Regional Resources Management Officer (SRRMO), undertake a detailed financial assessment of country-wide programmes.
- Review monthly financial accounts of the Country Office, ensuring all reporting standards are met.
- Treasury Management
- Supervise treasury functions including forecasting of cash flows based on programme needs.
- Ensure funds are disbursed appropriately and in compliance with donor agreements.
- Confirm receipt of donor funds and manage their disbursement with financial diligence.
- Budget Management
- Support the preparation of project and programme budgets.
- Oversee budget control processes and analyse discrepancies between projected and actual expenditures.
- Prevent project deficits through proactive budget monitoring.
- Support to Project Managers
- Provide technical and strategic support to project managers during all stages of the project cycle.
- Ensure all financial and administrative components align with IOM policies and instructions.
- Internal Controls and Systems Review
- Maintain and enhance internal control systems to safeguard IOM’s assets and prevent fraudulent activity.
- Conduct reviews of current administrative and financial procedures and recommend improvements.
- Implement enhanced monitoring and evaluation mechanisms to improve efficiency and compliance.
- Payroll and Salary Management
- Cross-check payroll against approved budgets.
- Validate correct allocation of staff salaries to respective projects in line with IOM’s projectization principles.
- Human Resources Management
- Oversee HR activities, including recruitment, personnel administration, and conflict resolution.
- Apply HR rules and policies fairly and consistently, making informed recommendations in complex cases.
- Supervise and support HR staff to ensure efficiency and compliance with HR procedures.
- Supply Chain and Contracts Oversight
- Direct the Country Office’s supply chain activities, ensuring compliance with procurement procedures.
- Review and approve contracts with suppliers, lease agreements, service contracts, and agreements with implementing partners.
- Coordinate closely with the Legal Affairs Office and Global Procurement Supply Unit for approvals and due diligence.
- Fleet and Premises Management
- Manage the organization’s fleet and ensure proper maintenance of office premises and logistics infrastructure.
- Ensure all administrative support services are fully functional and efficient.
- ICT Oversight
- Supervise the ICT unit to ensure adherence to IOM’s technical standards and policies.
- Maintain secure and efficient IT systems across the Country Office.
- Capacity Building
- Train local administrative and financial staff on IOM policies and procedures.
- Foster an environment of learning and continuous professional development within the team.
- Inter-Agency Engagement
- Represent IOM in inter-agency meetings such as the UN Operations Management Team and relevant working groups.
- Build collaborative relationships with UN partners and other stakeholders.
- Leadership and Delegation
- Serve as Officer-in-Charge in the absence of the Head of Office.
- Lead, motivate and support staff while ensuring alignment with organizational goals and values.
- Other Duties
- Perform additional tasks as required to support the mission and ensure continuity of operations.
Languages
Fluency in English is required for this position. Knowledge of any other official UN language (Arabic, Chinese, French, Russian, or Spanish) is considered an advantage.
Required Competencies
IOM uses a standardized competency framework to assess all staff, which includes values, core competencies, and managerial competencies:
Values
- Inclusion and respect for diversity
- Integrity and transparency
- Professionalism
- Courage
- Empathy
Core Competencies (Level 2)
- Teamwork
- Delivering results
- Managing and sharing knowledge
- Accountability
- Communication
Managerial Competencies (Level 2)
- Leadership
- Empowering others
- Building trust
- Strategic thinking and vision
- Humility
All competencies will be assessed during the selection process through interviews and/or written assessments.
Additional Information
- Internationally recruited staff must demonstrate readiness to be mobile and serve in various IOM duty stations.
- Candidates from the following non-represented member states are strongly encouraged to apply: Antigua and Barbuda, Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Madagascar, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Seychelles, Solomon Islands, Suriname, Tonga, Tuvalu, and Vanuatu.
- Candidates who are nationals of the duty station country (Kenya) are not eligible for this professional category position.
- Offers of appointment are subject to medical clearance, security checks, and certification of qualifications.
- The successful candidate may be considered for similar roles within IOM in other duty stations for a period of 24 months following selection.
- IOM maintains a zero-tolerance policy toward sexual exploitation, abuse, harassment, abuse of authority, and all forms of discrimination.
Important Notes on the Application Process
Applications must be submitted through the IOM e-recruitment portal. This platform allows candidates to track their application status and receive updates throughout the selection process. Late applications will not be accepted under any circumstances.
IOM does not charge fees at any stage of recruitment, including application, interview, or training. The organization also does not request banking information from applicants.
Only shortlisted candidates will be contacted for further assessment.
To access the full list of current vacancies and additional information on careers with IOM, interested applicants are invited to visit the IOM careers page.
