PA to the MD- Equity Afya – ()
Description
Job purpose:
Reporting to the Managing Director (MD), the role holder will provide executive and administrative support to the MD and Senior Management team of Equity Afya. The position holder will be the link between the MD’s office and the Equity Afya stakeholders to enhance communication, customer experience, and decision-making process.
Key Responsibilities:
Proactively manage and coordinate the Managing Director’s (MD’s) calendar, scheduling internal and external meetings while ensuring optimal time utilization and minimal conflicts.
Anticipate scheduling needs and adjust priorities as necessary in response to dynamic business requirements.
Serve as the primary point of contact for all communication to and from the MD, including screening emails, calls, and messages with a high level of confidentiality and discretion.
Draft, review, and manage correspondence, ensuring timely and professional responses aligned with the MD’s directives.
Organize and coordinate all aspects of domestic and international travel, including flight bookings, accommodations, visa processing, ground transportation, and travel itineraries.
Ensure seamless travel experiences by anticipating and addressing potential disruptions or contingencies.
Coordinate the MD’s meetings by preparing and circulating the agenda, coordinate meeting attendance, record meeting minutes, and maintain a record for reference.
Identifying, anticipating and preparing information requirements for the MD for meetings, appointments, presentations among others and follow up inward and outwards requests for information, outstanding reports, and correspondence.
Attend meetings where required, take accurate minutes, and track follow-ups to ensure timely execution of action items.
Prepare, format, and proofread high-quality reports, presentations, memos, and other business documents.
Ensure all materials reflect a high standard of accuracy, clarity, and professionalism in alignment with company standards.
Act as a trusted liaison between the MD and both internal teams and external partners, fostering productive relationships while maintaining strict confidentiality.
Facilitate clear and effective communication between key stakeholders and the MD’s office.
Support day-to-day administrative needs of the MD and executive office.
Maintain the EXCO team tracker on key strategic initiatives, deliverables, and deadlines and follow-up to ensure closure.
Perform any other duties as may be assigned from time to time.
Qualifications
Qualifications, Professional Memberships, Experience, Competencies and Skills:
Bachelor’s degree in Business Administration, Management, Communications, or a related field is preferred.
Additional certifications in Office Management, Executive Assistance, or Project Management (e.g., CAP, PMP) are a plus.
Minimum 3-5 years of proven experience supporting senior executives or managing complex calendars and communications in a fast-paced corporate environment.
Experience coordinating travel and meetings for top-level management, including international arrangements.
Demonstrated experience in document preparation, correspondence management, and maintaining confidentiality.
Exceptional organizational and time management skills with the ability to prioritize and manage multiple tasks efficiently.
Strong written and verbal communication skills, with high attention to detail and accuracy.
Proactive problem solver with a flexible, can-do attitude and the ability to work independently as well as part of a team.
Ability to work under pressure, meet tight deadlines, and adapt to changing priorities.
