Contract Legal Assistant – HFDI & Affordable Housing
HFDI, the development and investment subsidiary of HF Group has an exciting opportunity in our Company Secretarial & Legal Services Division.We are seeking for a talented, dynamic, self-driven and results oriented individual who is committed to performance, excellence and participating in our growth strategy.
To support all arms of the business in all matters legal to ensure the company is covered against loss and breach as well as ensure customer satisfaction
Deadline: 2025-07-25
Category: Legal
Subsidiary: HFDI
Principle Accountabilities
A. LEGAL FUNCTIONS
- Support HFDI in conveyance of the housing units to the vendors of the units
- Providing legal opinions to the Subsidiaries Heads, Management & the Branch Network and diverse business needs
- Coordinating and convening board and shareholder meetings of the various joint venture companies
- Regulatory compliance by compiling and filing the relevant statutory documentation with the Registrars, which include Annual returns, change of directors and share increment for the SPV and joint venture companies
- Vetting & approving lease documents for lease premises owned by the Company and those rented by the Company from third parties
- Drafting, perusing & approving service & other contracts entered into with the Company by external service providers and drafting other legal documents as may be required by the Company from time to time
- Constant evaluation & monitoring of the agreements that the Bank is party to mitigate legal risk of non-compliance with continuing obligations
- Periodically assess the advocate’s performance against the SLA signed between the Bank and the Advocates.
- Trainings and capacity building fora for HF staff members, and managing legal opinions and FAQs to staff
B. ADMINISTRATIVE RESPONSIBILITIES
- Handling & exchanging daily correspondence with Subsidiaries, Branches & other Departments of the Company
- Maintaining & constantly updating a record of the Company’s contracts, leases, trademarks, professional indemnities and status thereof
C. CUSTOMER CARE
- Listen to problems and offer timely and workable solutions.
- Treating external staff and internal staff courteously and making every effort to be of assistance.
- Counseling staff on legal matters.
D. TRAINING
- Training staff on new regulatory developments and other matters of a legal nature in liaison or collaboration with external counsel.
- Follow up on performance of the trained Staff at the respective work stations
- On Site Training.
E. OTHER DUTIES
- Represent the department in certain meetings when called upon and as delegated from time to time.
- Represent the Company whenever called upon to do so.
- Any other duties as assigned from time to time.
- Conducting workshops for specific needs of business units
- Representing the department in Company projects that require legal input
- Sitting in & actively participating in nominated committee & task forces
Key Competencies and Skills
Personal Attributes
- Integrity
- Attention to detail
- Good Judgment
- Commitment
- Dedication
- Honesty
Skills required to undertake the role
- Analytical Skills
- Communication Skills- Oral and Written
- Conceptual Skills
- Decision Making Skills
- Leadership Skills
- Excellent Interpersonal Skills
- Influencing and Negotiation Skills
- Computer Literacy Skills
Minimum Qualifications, Knowledge and Experience
Education:
- Bachelor’s degree in Law from a recognized institution; and
- Diploma of Law from the Kenya School of Law.
- Advocate of the High Court of Kenya.
Experience:
- An Advocate of 2 years’ experience, practising in a busy commercial law firm specialising in conveyancing and deals structuring
- Working knowledge of the legal environment for Affordable Housing, Joint Ventures, Land Administration, Land Registration, Banking and general business/commerce in Kenya
- Working knowledge of the lending practice for financial institutions, particularly lending to the different market segments – corporate, SMEs and retail banking
- Working knowledge of business management and banking acquired through practical experience in a work environment, seminars and courses on business and banking related subjects
- Participant in Continuous Education programs under both the Law Society of Kenya and ICPSK;
