PCEA Kikuyu Hospital, one of the most established and respected mission-based healthcare institutions in Kenya, is pleased to announce a vacancy for the position of Supply Chain Manager. With a rich legacy rooted in Christian values and a mission focused on delivering accessible, affordable, and high-quality healthcare and training services, the hospital remains at the forefront of medical service provision. The institution boasts four specialized units—General, Eye, Orthopaedic & Rehabilitation, and Dental—and operates a School of Nursing as well as a satellite clinic at Matasia in Ngong.
The hospital is seeking a dynamic and results-oriented individual to lead its Supply Chain Department. This is a strategic role central to ensuring efficient and compliant procurement, logistics, and inventory management functions. The ideal candidate will embody the institution’s commitment to excellence, Christian stewardship, and ethical leadership.
Position Title: Supply Chain Manager
Location: PCEA Kikuyu Hospital
Reports To: Chief Executive Officer (CEO)
Employment Type: Full-time
Application Deadline: 13th August 2025
About the Role
The Supply Chain Manager will provide strategic and operational leadership across all facets of supply chain management, including procurement, vendor management, logistics, inventory, and distribution. The individual will play a critical role in supporting the hospital’s service delivery by ensuring that medical and non-medical supplies are available in a timely, efficient, and cost-effective manner.
The incumbent will also ensure that all activities comply with internal policies, donor regulations, and national and international healthcare standards. Working closely with other hospital departments, the Supply Chain Manager will forecast supply needs, drive innovation in logistics, and implement best practices for optimal supply chain performance.
This is a highly strategic role for an individual looking to contribute meaningfully to healthcare in a mission-driven environment.
Detailed Job Description
1. Procurement and Vendor Management
- Design and implement comprehensive procurement strategies that guarantee timely and cost-effective sourcing of essential hospital supplies, equipment, and pharmaceuticals.
- Identify credible suppliers through market research and evaluation frameworks.
- Lead contract negotiations to secure favorable pricing and delivery terms while ensuring quality and ethical compliance.
- Establish and nurture long-term relationships with suppliers to improve supply reliability and responsiveness.
- Monitor supplier performance against agreed service-level agreements (SLAs).
- Ensure that all procurement activities adhere strictly to institutional policies, donor regulations, and ethical sourcing standards.
2. Inventory and Warehouse Management
- Oversee the hospital’s stockroom and warehouse operations to ensure optimal inventory levels and proper storage conditions.
- Implement and continuously improve inventory management systems such as FIFO (First In, First Out), JIT (Just-In-Time), or ABC analysis to reduce stockouts and wastage.
- Ensure routine cycle counts and periodic physical stock takes are conducted to maintain data accuracy.
- Establish policies for handling expired, damaged, or obsolete inventory.
- Utilize ERP systems to manage and track inventory movements and levels across departments.
3. Logistics and Distribution
- Coordinate all inbound and outbound logistics activities including customs clearance, shipment tracking, and receipt of goods.
- Ensure timely distribution of supplies and medical equipment to various hospital units without disrupting clinical services.
- Plan and optimize transportation logistics including routing, delivery schedules, and vehicle maintenance to ensure efficiency.
- Manage the hospital’s fleet for supply chain activities and ensure compliance with transport policies and safety standards.
- Support the hospital’s emergency preparedness plans by maintaining buffer stocks and facilitating rapid supply chain response during health crises.
4. Budgeting and Cost Control
- Develop and manage the supply chain budget in alignment with the hospital’s strategic objectives.
- Monitor supply chain expenditures, identify cost-saving opportunities, and implement cost-control measures.
- Review and approve purchase orders within authorized limits and ensure value for money.
- Analyze procurement and logistics data to track cost trends, forecast future needs, and inform strategic planning.
- Support internal and external audits by preparing required documentation and addressing audit findings.
5. Compliance and Reporting
- Ensure strict adherence to national and international standards such as those set by WHO, the Ministry of Health (MOH), and various donor agencies.
- Maintain accurate and up-to-date records on procurement, inventory, supplier contracts, and expenditures.
- Generate periodic reports for internal use, donor compliance, and board-level oversight.
- Support regulatory audits and implement corrective actions where necessary to address non-compliance issues.
6. Team Leadership and Staff Development
- Lead, mentor, and manage the Supply Chain Department staff including procurement officers, storekeepers, and logistics personnel.
- Set performance goals and carry out regular evaluations to promote accountability and professional growth.
- Organize regular capacity-building workshops and on-the-job training to keep the team updated on new policies, software, and supply chain practices.
- Foster a collaborative working environment that encourages innovation and continuous improvement.
- Work cross-functionally with clinical, administrative, and finance teams to harmonize supply chain strategies with hospital goals.
7. Strategic Collaboration and Demand Forecasting
- Partner with clinical and non-clinical departments to accurately forecast demand for essential supplies and pharmaceuticals.
- Analyze usage trends, disease burden data, and service delivery metrics to predict future supply needs.
- Develop frameworks for emergency procurement and demand surges during outbreaks or natural disasters.
- Participate in strategic planning meetings and contribute to the broader operational effectiveness of the hospital.
8. Mission Alignment and Sustainability
- Actively uphold the hospital’s core values of Christ-centeredness, Integrity, Teamwork, Professionalism, Innovation, and Customer Focus in all aspects of supply chain operations.
- Support the hospital’s sustainability initiatives by promoting local sourcing, minimizing wastage, and adopting green logistics where feasible.
- Promote ethical decision-making in procurement and vendor selection to uphold the hospital’s Christian principles.
Required Qualifications and Competencies
- Bachelor’s degree in Supply Chain Management, Business Administration, Public Health, or a related field.
- Master’s degree in a related discipline is required.
- A professional certification such as CIPS (Chartered Institute of Procurement & Supply) or CSCP (Certified Supply Chain Professional) is a significant advantage.
- A minimum of five (5) years of progressive experience in a similar role, preferably in a healthcare or faith-based institution.
- In-depth knowledge of healthcare supply chain regulations, procurement guidelines, and donor compliance.
- Strong leadership, analytical, and negotiation skills.
- Proficiency in enterprise resource planning (ERP) systems and Microsoft Excel.
- Demonstrated ability to manage complex supply networks in a dynamic healthcare environment.
Personal Attributes
- High standards of personal integrity and professional ethics.
- Commitment to the Christian mission, vision, and values of PCEA Kikuyu Hospital.
- Excellent interpersonal skills with a collaborative leadership style.
- Ability to perform under pressure and handle competing priorities effectively.
- Proactive and self-driven with a results-oriented mindset.
- Strong communication skills and attention to detail.
Working Conditions
- The role is based at PCEA Kikuyu Hospital, with occasional travel to supplier locations or partner organizations when required.
- The work environment is fast-paced and may involve emergency response activities during health crises or disease outbreaks.
- Flexibility is required to respond to supply chain disruptions and urgent procurement needs during off-hours or weekends.
Why Work with PCEA Kikuyu Hospital
- Join a mission-driven organization that prioritizes ethical healthcare delivery and community service.
- Be part of a dedicated team committed to making a tangible impact on the lives of patients and families.
- Contribute to a transformative supply chain strategy in a values-driven healthcare setting.
- Benefit from a supportive work environment that encourages learning, innovation, and teamwork.
- Enjoy the fulfillment of aligning your professional expertise with Christian service and stewardship.
Application Process
Interested and qualified candidates are encouraged to submit their applications before the deadline on 13th August 2025. Only shortlisted applicants will be contacted for the next steps in the recruitment process.
For more information about the hospital and its values, please visit the official website: www.pceakikuyuhospital.org
PCEA Kikuyu Hospital is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, clients, partners, and the broader community.
Note: Applications must be submitted as specified by the hospital. If applying via email, follow the provided instructions on the institution’s website or vacancy notice.
