Mount Kenya University (MKU) is a leading chartered private university in Kenya committed to providing world-class education, training, research, and innovation. As part of its continued focus on administrative excellence, MKU invites internal applications from qualified and suitable staff for the following vacant positions within the Central Administration (CA) at the Thika Campus:
1) ASSISTANT REGISTRAR – THREE (3) POSITIONS
Department: Central Administration
Campus: Thika
Deadline: Tuesday, 5th August 2025
Job Type: Full-Time (Internal Advertisement Only)
Job Summary:
The Assistant Registrar plays a vital role in supporting the university’s academic administration and operations by ensuring efficient service delivery, documentation, and communication across academic and administrative departments. The position reports to the University Registrar and involves extensive coordination with schools, faculties, and service departments to uphold quality standards in academic services.
Key Duties and Responsibilities:
- Assist in the implementation and monitoring of academic policies, regulations, and processes in accordance with university guidelines.
- Coordinate academic board activities, including preparing and dispatching notices, agendas, and minutes.
- Support the organization and execution of key academic functions, including admissions, registration, timetabling, examinations, and graduation.
- Manage and maintain accurate academic records, ensuring data integrity within student information systems.
- Liaise with deans, heads of departments, and other university offices to ensure smooth academic operations.
- Provide guidance to students and staff on academic rules, policies, and procedures.
- Participate in the planning, coordination, and evaluation of academic calendars and events.
- Ensure confidentiality and proper handling of academic documents and correspondences.
- Supervise clerical and support staff within the Registrar’s department and assign tasks appropriately.
- Prepare academic and administrative reports for internal and external stakeholders.
- Contribute to the development of institutional reports, strategic documents, and accreditation documentation.
- Handle official correspondences on behalf of the Registrar and respond to academic inquiries in a timely and professional manner.
- Undertake any other administrative and academic-related responsibilities as assigned by the Registrar or university management.
Ideal Candidate Profile:
The ideal candidate should possess a strong sense of responsibility, be detail-oriented, capable of multi-tasking, and exhibit professionalism in handling confidential academic matters. Effective communication, excellent organizational abilities, and familiarity with institutional processes are essential for success in this role.
2) STORE SUPERVISOR – ONE (1) POSITION
Department: Central Administration
Campus: Thika
Deadline: Wednesday, 6th August 2025
Job Type: Full-Time (Internal Advertisement Only)
Job Summary:
The Store Supervisor is responsible for overseeing the efficient management of university inventory, stores, and related logistics operations. The position ensures effective stock control, timely procurement support, and accurate record-keeping while aligning with the university’s procurement and asset management policies.
Key Duties and Responsibilities:
- Supervise daily store operations to ensure smooth receipt, storage, and issuance of items.
- Maintain up-to-date and accurate records of stock levels, deliveries, dispatches, and requisitions.
- Conduct regular physical stock counts and reconcile with inventory records, highlighting discrepancies for corrective action.
- Ensure the security, safety, and cleanliness of all storage areas and compliance with health and safety standards.
- Monitor stock movement to avoid overstocking or understocking of essential supplies.
- Receive and inspect deliveries for quantity, quality, and consistency with purchase orders.
- Prepare periodic inventory and usage reports for internal departments and procurement officers.
- Coordinate with procurement, finance, and user departments to ensure timely replenishment and delivery of items.
- Ensure proper tagging, coding, and categorization of all items received and stored.
- Maintain appropriate filing systems for all store-related documents, including delivery notes, stock cards, and requisition forms.
- Train and supervise subordinate store staff and ensure adherence to store protocols.
- Recommend disposal of obsolete, redundant, or expired items in line with institutional policy.
- Promote cost-effective and efficient use of resources through proactive inventory management practices.
- Provide technical support during internal and external audits, ensuring records and systems are audit-ready.
- Undertake any other store or inventory-related duties as may be assigned by the Procurement Officer or University Management.
Ideal Candidate Profile:
The ideal candidate must demonstrate integrity, accuracy, reliability, and the ability to lead a small team within a dynamic and fast-paced environment. Strong knowledge of stock-keeping, attention to detail, and the ability to manage multiple store functions simultaneously are critical for this role.
Why Join MKU’s Administrative Team?
Mount Kenya University believes in the growth and development of its staff. By filling these internal vacancies, the university continues to build a strong, committed team that champions efficiency, professionalism, and innovation. If you are a current employee looking to advance your career and make a greater impact within the university’s administrative functions, this is your opportunity.
