Job Opportunity: Administrative Assistant
Job Opportunity: Administrative Assistant
Location: Nairobi, Kenya
Position Type: Full-time
Application Deadline: 12th August 2025
About Africa Uncensored
Africa Uncensored is an investigative and in-depth journalism collective based in Nairobi. We are committed to exposing wrongdoing, holding power to account, and empowering citizens through honest, independent journalism.
We are looking for a proactive and highly organized Administrative Assistant to support our operations team and ensure the smooth running of our day-to-day activities. This role is ideal for someone who thrives in a fast-paced environment and has a keen eye for detail.
As an Administration Assistant, you will support the HR & Admin Manager in ensuring the smooth running of Africa Uncensored’s office operations. This includes handling core administrative duties, providing digital and tech-based support (like managing forms and records), and growing into responsibilities around contracts, HR coordination, and departmental process improvement. You will serve as the key administrative resource for the HR & Admin department and be expected to step in for the HR Manager on operational tasks when needed.
This role will evolve over time into deeper administrative and HR functions. The chosen candidate must demonstrate initiative and readiness to grow into this position, and to support this, training and mentorship opportunities will be provided.
Key Responsibilities
Administrative & Digital Support
- Manage day-to-day office tasks: filing, data entry, document management.
- Handle internal/external correspondence (email, phone, physical mail).
- Create and manage forms and shared digital tools as needed by HR/Admin and other departments.
- Maintain digital systems (employee records, leave trackers, form repositories).
- Handle internal and external communications professionally
- Maintain physical and digital filing systems
Contract Support and Documentation
- Draft basic contracts (including for consultants, suppliers, and temporary staff),
- Coordinate with the Projects team to ensure alignment on staff needs and deliverables.
- Track contract timelines (renewals, expiries) and ensure documentation is complete.
- Ensure proper filing and archiving of executed contracts (both soft and hard copy)
Office & Operations Coordination
- Maintain inventory and order office supplies.
- Coordinate office repairs, maintenance, and cleanliness.
- Prepare reports and internal documents as needed.
- Assist in organizing events, workshops, and handling travel logistics
- Support HR with staff coordination tasks
- Perform other clerical duties as needed
Team & HR Support
- Support recruitment processes (scheduling interviews, processing onboarding documents).
- Assist in internal event organization and staff welfare logistics.
- Step in for the HR Manager in daily administrative tasks when they are unavailable
- Assist with procurement, petty cash, and office supply management
- Support HR with onboarding and offboarding
Qualifications
- Diploma or degree in Business Administration, Office Management, or a related field
- Proficiency in productivity and collaboration tools (Google Workspace, Microsoft Office, Airtable, etc.)
- Strong digital literacy and ability to quickly learn internal systems
- Excellent verbal and written communication skills
Experience
- Minimum of 3 years of work experience in a busy office environment, preferably in an administrative or Executive Assistant role.
- Experience in contracts administration or support is a plus
- Ability to multitask and prioritize tasks effectively
Skills
- Strong interpersonal skills and a positive attitude
- Ability to work independently as well as within a team
- Strong organizational and multitasking abilities
- Excellent written and verbal communication
- A high degree of discretion and confidentiality
- Interest in media, journalism, or nonprofit work is an added advantage
Why Join Us?
At Africa Uncensored, you’ll be part of a passionate team that values integrity, independence, and impact. We offer a collaborative work environment where your contributions matter.
How to Apply
Please fill out this form to apply: https://forms.gle/WFdcjEyTkrqe3CEG9
Indicate ‘Administrative Assistant’ on Section 2: Position you are applying for.
Applications will be reviewed on a rolling basis until the position is filled.
