The International Centre for Reproductive Health Kenya (ICRHK) is an esteemed Kenyan-based non-governmental organization that has been at the forefront of promoting sexual and reproductive health and rights. With an operational footprint deeply rooted in evidence-based research and community-driven interventions, ICRHK’s programs focus on key issues such as HIV and sexually transmitted infection (STI) prevention and treatment, maternal and child health, family planning, sexual and gender-based violence (SGBV), and adolescent reproductive health.
Since its inception, ICRHK has maintained a commitment to improving the health outcomes of vulnerable populations by integrating research with intervention. The organization collaborates with both local and international partners to inform public health policy, influence programmatic implementation, and generate sustainable solutions that address reproductive health needs in Kenya.
In pursuit of this mission, ICRHK is pleased to announce an opening for a Procurement Intern, based in Mombasa. This opportunity is ideal for a young, motivated, and detail-oriented individual seeking to gain hands-on experience in procurement and supply chain management within a leading public health NGO.
Position Title: Procurement Intern
Location: Mombasa, Kenya
Duration: 1 Year (Maximum)
Engagement Type: Full-Time Internship
Application Deadline: 12th August 2025
Application Method: Submit applications via email to [email protected]
Position Overview
The Procurement Intern will be part of the finance and administration department and will support the efficient execution of procurement activities in compliance with ICRHK and donor guidelines. This role is designed to give the intern practical exposure to end-to-end procurement processes within a fast-paced NGO environment.
The internship provides a structured learning experience that spans the sourcing of goods and services, vendor management, documentation and reporting, and cross-functional liaison with program teams. Under the supervision of the Procurement Officer, the intern will be trained on procurement principles and practices relevant to non-profit operations and donor-funded projects.
Key Responsibilities
The Procurement Intern will undertake a range of duties designed to build capacity in procurement procedures while supporting the broader administrative functions of the organization. Specific tasks include but are not limited to the following:
- Procurement Process Support
- Assist in initiating and managing the procurement process in accordance with ICRHK’s policies and donor regulations.
- Participate in the preparation of Request for Quotations (RFQs), Request for Proposals (RFPs), and other solicitation documents.
- Support bid evaluations and participate in the preparation of bid analysis reports under guidance.
- Assist in preparing purchase orders and tracking approvals as per internal procedures.
- Documentation and Record Management
- Ensure that all procurement documentation is complete, well-organized, and properly filed.
- Assist in maintaining updated procurement tracking tools and systems.
- Contribute to the compilation and preparation of monthly procurement reports.
- Maintain accurate and up-to-date hard copy and digital records of transactions.
- Vendor and Supplier Relations
- Assist in the collection of quotations from pre-qualified suppliers in line with procurement plans.
- Maintain and regularly update the organization’s supplier and vendor databases.
- Assist in evaluating supplier performance and updating records accordingly.
- Follow up on supplier invoices to ensure timely submission to the finance department for processing.
- Asset Management
- Provide support in tracking the movement, issuance, and return of organizational assets.
- Update the asset register and ensure all assets are properly tagged and recorded.
- Support periodic physical verification of assets and flag inconsistencies to the line manager.
- Compliance and Quality Assurance
- Ensure all procurement activities adhere to ICRHK procurement manual and donor requirements.
- Support the audit preparation process by availing procurement records and documents when required.
- Monitor and report any procurement risks or irregularities to the line supervisor.
- Cross-functional Coordination
- Liaise with program teams to understand procurement needs and timelines.
- Support planning for procurement in project proposals and implementation plans.
- Assist with logistics arrangements during field visits, training sessions, and events requiring purchased services or items.
Required Qualifications
- A Degree or Diploma in Procurement and Supplies Chain Management or a closely related field.
Key Competencies and Skills
To succeed in this role, the Procurement Intern should possess the following attributes:
- Proficiency in Microsoft Office applications, with strong skills in Excel and Outlook.
- Excellent interpersonal and communication skills to interact with suppliers, staff, and other stakeholders.
- High attention to detail and accuracy in record-keeping and data entry.
- Demonstrated ability to organize, prioritize, and manage multiple tasks simultaneously.
- Initiative-taking and a proactive approach to identifying and solving issues as they arise.
- Strong organizational and time management skills, especially when handling conflicting priorities.
- Capacity to maintain high levels of confidentiality and exhibit personal integrity.
- Willingness to learn and adapt in a dynamic work environment.
- A collaborative spirit and willingness to support other administrative functions when needed.
Learning Outcomes and Professional Growth
This internship will provide the successful candidate with a well-rounded understanding of procurement operations within a non-profit and donor-funded setting. The intern will gain:
- Exposure to procurement practices aligned with international donor standards.
- Hands-on experience in contract management and supplier relations.
- Skills in budgeting and forecasting from a procurement perspective.
- Understanding of compliance and accountability standards in the NGO sector.
- Improved reporting and documentation techniques relevant to finance and logistics functions.
ICRHK is committed to nurturing talent and ensuring a transformative internship experience for early-career professionals. Upon successful completion of the internship, the intern will be equipped with both technical knowledge and soft skills that will enhance their employability in procurement roles across diverse sectors.
Working Environment
The Procurement Intern will be based at ICRHK’s offices in Mombasa and will work closely with the Finance and Administration teams. While the position is primarily office-based, occasional field visits may be required during program implementation and monitoring activities.
Interns are expected to demonstrate a high level of professionalism, ethical behavior, and commitment to ICRHK’s mission and values. In return, the organization offers a supportive environment, mentorship opportunities, and a chance to contribute to transformative public health work.
Equal Opportunity Employer
ICRHK is an equal opportunity employer. The organization encourages applications from qualified individuals regardless of age, gender, disability, religion, ethnicity, marital status, or other socio-cultural factors. Individuals from traditionally underrepresented communities are strongly encouraged to apply.
Important Notice
Applicants are advised that ICRHK does not charge any fees at any stage of its recruitment process. Any solicitation of payment should be reported to the organization immediately.
Application Process
Interested and qualified candidates are invited to submit their applications by email to:
Email: [email protected]
Subject Line: Procurement Intern Application – [Your Full Name]
Deadline: 12th August 2025
Applicants should ensure that their email includes the following:
- A cover letter describing your interest in the role and highlighting relevant experiences and skills.
- An up-to-date curriculum vitae (CV) with at least three professional references.
Only shortlisted candidates will be contacted for the next phase of the recruitment process.
Conclusion
This is a unique opportunity for aspiring procurement professionals to immerse themselves in a meaningful internship experience that offers real-world application of procurement theories and concepts. The internship will provide the foundation for a successful career in supply chain management, particularly within humanitarian and development organizations.
If you are passionate about improving public health through efficient procurement and logistics systems and are looking to kick-start your career in a dynamic and supportive environment, then this position is perfect for you.
Take the first step toward a rewarding professional journey by applying before the deadline.
For more information about ICRHK and our ongoing programs, please visit our website or contact our office directly. We look forward to receiving your application.
