CHAK, a national faith-based organization dedicated to promoting health and wellness through Christian health services, is inviting applications for two critical roles in its Secretariat. These positions offer opportunities to contribute to high-impact programs in health and development, including USAID-funded projects and strategic business growth initiatives. The organization seeks competent professionals with strong technical expertise, commitment to excellence, and the ability to work in a dynamic environment.
Both positions require individuals who can maintain high ethical standards, respect donor requirements, and align their work with CHAK’s operational policies and strategic objectives. Successful candidates will be expected to demonstrate outstanding organizational, communication, and teamwork skills, as well as the ability to work independently when necessary.
The available positions are:
- Finance Officer
- Business Development Lead
Each role carries distinct responsibilities and expectations as detailed below.
Finance Officer
Reporting to: Senior Finance and Admin Officer
Duty Station: CHAK Secretariat, Nairobi
Duty Location: Embu
Job Summary
The Finance Officer will play a vital role in supporting the implementation of a USAID-funded project by ensuring sound financial management, accounting, and reporting systems are maintained. This position will oversee day-to-day financial tasks, including payment processing, reconciliations, budget support, donor reporting, and financial compliance. The incumbent will also support audit processes, payroll preparation, asset management, and financial capacity-building activities.
Key Responsibilities
Accounting and Financial Management
- Maintain the project’s general ledger accounts and accounts payable records to ensure accurate financial tracking.
- Apply approved chart of accounts codes consistently for all project transactions.
- Close monthly accounts for the project in a timely manner.
- Perform monthly reconciliations of general ledger balances.
- Assist in calculating de minimis and cost-share figures for monthly reporting.
- Prepare payment requests, ensuring timely upload to the ERP system for review and approval.
- Coordinate staff travel arrangements, processing travel advances and related expenses.
- Review DA1 forms prior to submission for VAT refund processing and ensure accurate posting of VAT refunds from vendors.
- Maintain a clear audit trail linking processed transactions to accounting records.
- Provide support during internal and external audit exercises.
- Prepare HRH payroll, ensuring accuracy of payslips and statutory deductions, with timely remittance to relevant authorities.
- Track staff advances and ensure timely liquidation in accordance with policy.
Asset Management
- Keep the asset register updated with accurate and timely information.
- Participate in annual asset verification exercises.
- Support administrative assistants in managing inventory effectively.
Reporting
- Prepare budget versus actual expenditure reports for management review.
- Assist in compiling donor financial reports and cash forecasts on time.
- Produce regular internal management reports.
- Support preparation of the annual PEPFAR Expenditure Reporting (ER) in compliance with USAID classification guidelines.
Bank and Cash Management
- Process funding disbursements for activities and to sub-grantees in accordance with finance procedures.
- Conduct interproject recharges and reconciliations promptly.
- Review and approve petty cash requests.
- Process bank and M-Pesa transactions, following internal control requirements for all disbursements, receipts, and transfers.
- Prepare monthly bank reconciliations.
- Complete bi-weekly M-Pesa reconciliations.
- Support periodic petty cash spot checks.
Cash Forecasting
- Maintain accurate cash flow reports, ensuring timely replenishment of M-Pesa floats.
- Process reimbursements and advances for partners/sub-grantees in a timely manner.
- Collaborate with program teams to produce accurate activity cost projections.
Internal Control
- Ensure compliance with donor regulations across all financial processes.
- Adhere to standard operating procedures in all operations.
- Recommend improvements to financial control processes and systems.
Budgets
- Assist in the preparation of annual budgets and budget realignments.
- Work with program teams to prepare grant budgets for new proposals or amendments.
- Monitor expenditures against approved activity budgets jointly with program staff.
Training Support
- Train staff on accounting procedures and donor requirements.
- Mentor and coach finance assistants and program staff to strengthen compliance with funding regulations.
- Perform other duties as assigned by the supervisor.
Academic Qualifications and Experience
- CPA or ACCA finalist.
- Bachelor’s degree in commerce, finance, accounting, administration, or a related field.
- Experience with Microsoft Dynamics 365 is highly recommended.
- Good knowledge of US Government donor financial regulations.
- Previous work experience on USAID-funded projects.
Desired Skills, Knowledge, and Abilities
- Proficiency in computer applications.
- Strong interpersonal and communication skills.
- Effective planning and organizational abilities.
- High attention to detail and accuracy.
Application Procedure
Applications should be submitted through the provided link, attaching a cover letter, CV, and copies of certificates. Files should not exceed 2MB in total size.
Address applications to:
The General Secretary
P.O. Box 30690 – 00100, Nairobi
For challenges with the application link, email [email protected] explaining the issue, then submit the application through the same email.
Closing date: August 21, 2025
