Kinangop Dairy Limited, a leading dairy processor in Kenya, has announced a career opportunity for the position of Milk Procurement Supervisor. The company, based in Nyandarua County, is well known for producing high-quality dairy products that are distributed across the country.
The advertised role is full-time and offers a chance for a skilled professional to join the company’s Milk Procurement Department. The position requires a candidate with both technical expertise in dairy handling and strong supervisory ability to oversee milk collection, farmer relations, procurement logistics, and payment systems.
This article provides a comprehensive overview of the role, including the responsibilities, knowledge requirements, and application procedure for interested candidates.
Position: Milk Procurement Supervisor
The Milk Procurement Supervisor will play a key role in ensuring the smooth functioning of Kinangop Dairy Limited’s procurement operations. The successful candidate will report directly to the Milk Procurement Manager and will be responsible for supervising data management, farmer and transporter relations, quality control, payment reconciliations, and departmental coordination.
Detailed Job Description
The responsibilities for this role are extensive, covering multiple aspects of raw milk procurement and management. They include:
- Supervision of Invoicing and Receipting
- Ensuring accuracy in the invoicing and receipting of milk data.
- Maintaining up-to-date records to support financial accountability.
- Sourcing High-Quality Raw Milk
- Assisting in identifying and procuring milk that meets company standards.
- Working with suppliers and farmers to maintain quality consistency.
- Management of Cooling Hubs and Collection Centers
- Overseeing the operation of milk cooling hubs.
- Ensuring that raw milk is collected, stored, and maintained under proper conditions.
- Report Preparation
- Compiling daily and weekly operational reports for management.
- Highlighting procurement performance and any challenges experienced.
- Supervision of Raw Milk Issuing
- Monitoring issuance of raw milk from collection centers.
- Ensuring all distribution is accurately recorded.
- Payments Supervision
- Reviewing and approving final payments for farmers and suppliers.
- Supervising transporters’ payment processes to ensure accuracy and timeliness.
- Farmer and Supplier Recruitment
- Identifying and recruiting new suppliers.
- Issuing contracts and managing supplier relationships.
- Payment Reconciliation
- Reconciling all final payments to suppliers.
- Preparing farmers’ statements after every payment cycle.
- End-of-Month Data Closure
- Ensuring that all supplier data is receipted, reconciled, and invoiced.
- Avoiding discrepancies between the kardex and raw milk platform.
- Transporter and Grader Monitoring
- Tracking deficits, rejections, and performance of transporters and graders.
- Following up to resolve issues and maintain efficiency.
- Cross-Departmental Coordination
- Liaising with other departments to ensure a seamless workflow.
- Addressing any operational bottlenecks.
- Tanker Operations Supervision
- Supervising preparation of tankers’ reports and processing payments.
- Overseeing fuel allocation and preparation of related reports.
- Staff Supervision
- Leading and supervising data clerks, milk graders, and hub graders.
- Assigning roles and ensuring accountability within the team.
- Departmental Approvals
- Approving requisitions and verifying payment documents before submission.
- Supplier and Farmer Relations
- Responding to queries and claims from farmers and suppliers.
- Maintaining a professional and transparent communication process.
- Milk Collection Planning
- Coordinating the collection of raw milk from hubs and routes.
- Ensuring timely collection and delivery schedules.
- Managerial Support
- Acting as the principal assistant to the Milk Procurement Manager.
- Supporting management decisions and departmental planning.
- Additional Duties
- Performing any other tasks assigned by supervisors to support procurement operations.
Knowledge, Skills, and Experience Required
- A Bachelor’s degree in Food Science and Technology or Dairy Technology with a minimum of two years’ experience in milk procurement control is strongly preferred.
- Alternatively, a diploma in Food Science and Technology or Dairy Technology with at least three years of relevant experience is strongly preferred.
- Strong verbal and written communication skills.
- Ability to work collaboratively with colleagues and independently solve operational challenges.
- Capability to perform effectively in a fast-paced work environment.
- A strong work ethic with the ability to implement and test solutions.
- Prior experience in the dairy industry in a similar role will be considered an added advantage.
Application Process
Interested candidates are invited to submit their updated CVs and cover letters by email to:
General Manager HR & Admin Manager
Kinangop Dairy Limited
P.O. Box 64954 – 00620, Nairobi – Kenya
Email: [email protected]
The deadline for applications is 29th August 2025. Applicants should ensure that the job title “Milk Procurement Supervisor” is clearly indicated in the subject line of the email.
Only shortlisted candidates will be contacted for the next stage of the recruitment process.
Important Notices
- Kinangop Dairy Limited is a corruption-free organization and does not charge candidates any fee for recruitment.
- Any cases of corruption or bribery attempts should be reported to:
General Manager HR & Admin
Kinangop Dairy Limited
P.O. Box 64954 – 00620, Nairobi – Kenya
Email: [email protected]
- Kinangop Dairy Limited is an equal opportunity employer. The company values diversity and provides equal consideration to all qualified applicants regardless of race, color, religion, gender, or other legally protected status.
This role offers a unique opportunity for a professional with expertise in milk procurement and supply chain management to contribute to the growth of one of Kenya’s leading dairy processors. The successful candidate will be instrumental in enhancing efficiency, maintaining supplier satisfaction, and supporting the company’s commitment to quality in its milk procurement operations.
