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CEO’s Office – Nairobi, Nairobi
Job Purpose:
The role holder will assist the Company Secretary and Group Executive Office to ensure that the Group Companies comply with the relevant laws and regulations and best practice in corporate governance
Key Responsibilities:
Company Secretarial Support:
- Assist in coordinating and organizing Board and Committee meetings, including scheduling, draft agenda preparation, preparation of board packs, and follow-up post meeting actions
- Management of action items after each meeting and monthly follow up
- Maintain statutory registers, corporate records, and databases for all group entities.
- Prepare draft board resolutions as required for circulation for approval.
- Assist in the general meeting management for various entities
Governance and Compliance:
- Quarterly reporting on compliance with corporate governance laws and internal policies for regulated entities
- Assist with compliance reporting and disclosures required by stakeholders and regulators.
- Conduct research and analysis on evolving laws, Bills, and regulations securities regulations, and governance trends.
- Governance Audit and Legal & Compliance Audits coordination and follow up on recommendations and action
Stakeholder Coordination:
- Liaise with internal departments, auditors, external legal advisors, partners and assist with due diligence requests.
- Support projects that require input from Company Secretary office
- Assist with shareholder engagement, and ethical framework reporting.
Documentation and Reporting:
- Prepare draft annual CMA reporting submissions, Corporate Governance statements, Directors’ remuneration report, and manage documentation related to corporate actions, director appointments/resignations, and changes to company structure.
- Support the drafting and submission of annual reports, board evaluations, and related disclosures.
- Maintain accurate updated records for Directors for all entities supported including
- Maintain up to date Training and Conflicts registers
Skills and Qualifications:
- Qualified practicing Company Secretary (CS) with a professional certification in company secretarial; LLB or additional governance certifications preferred.
- 3–5 years of relevant experience in a corporate secretarial or governance function, experience in the banking sector is preferred
- Strong knowledge of Companies Act, CMA regulations, CBK Prudential Guideline on Corporate Governance and other relevant statutory frameworks.
- Excellent drafting, communication, and organizational skills.
- High attention to detail with the ability to manage multiple priorities.
- Proficiency in MS Office
Personal Attributes:
- Analytical skills with attention to detail
- Excellent organizational skills and ability to prioritize tasks; be self-driven
- Ability to communicate effectively and confidently with stakeholders at senior levels
- Discreet and ethical with a strong sense of responsibility and integrity and ability to maintain confidentiality
- Strength of character and personal presence to be able to influence senior management and operate effectively at senior levels
- Proactive and self-motivated, with strong problem-solving abilities.
- Collaborative and able to work with cross-functional teams.
If you believe you meet the above requirements log onto our
www.imbankgroup.com/ke and click on careers and apply for the position. Your application should reach us as soon as possible but not later than 1st September 2025.
