Executive Assistant – ()
Description
Role overview:
The Executive Assistant (EA) will provide high-level administrative, coordination, and stakeholder support to the Group EPMO Director and the wider EPMO team. This role requires a highly organized, proactive, and resourceful individual who can handle executive-level responsibilities while also assisting Project Managers in project coordination activities. The EA will act as a central point of contact for stakeholders, support project governance processes, and ensure smooth day-to-day operations within the EPMO.
Responsibilities:
Executive & Administrative Support
• Provide executive assistance to the Group EPMO Director, including calendar management, travel arrangements, correspondence, and meeting preparation.
• Draft, review, and format reports, presentations, and communications for senior stakeholders, EXCO, and the Board.
• Maintain confidentiality and handle sensitive information with discretion.
Team & Stakeholder Coordination
• Serve as the first point of contact for EPMO stakeholders, ensuring clear communication and timely responses.
• Coordinate cross-functional engagements between the EPMO and business units.
• Organize workshops, governance meetings, and project steering committees, including agenda preparation and minute-taking.
Project Coordination Support
• Support Project Managers in project tracking, documentation, and reporting.
• Assist in updating project plans, risk registers, action logs, and benefits registers under PM guidance.
• Follow up with project owners and stakeholders on deliverables to ensure timelines are met.
• Consolidate project updates into EPMO dashboards and management reports.
Governance & Reporting
• Help prepare materials for project governance forums, ensuring accuracy and timeliness.
• Support monitoring of compliance with EPMO processes, templates, and standards.
• Coordinate the collation and submission of monthly and quarterly EPMO reports.
Office & Knowledge Management
• Maintain EPMO knowledge repositories, documentation libraries, and SharePoint/PMO tools.
• Ensure smooth day-to-day operations of the EPMO office, including logistics and communications.
• Provide support to the broader EPMO team to drive collaboration and productivity
Qualifications
Qualifications/Certifications:
• Bachelor’s degree in Business Administration, Project Management, or related field.
• 3–5 years’ experience as an Executive Assistant, Project Coordinator, or in a similar support role within a large organization.
• Exposure to project management or PMO environments is highly desirable.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and project tools (e.g., MS Project, SharePoint, Smartsheet).
• Excellent organizational, time management, and multitasking skills.
Experience:
• 3–5 years’ experience as an Executive Assistant, Project Coordinator, or in a similar support role within a large organization.
• Exposure to project management or PMO environments is highly desirable.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and project tools (e.g., MS Project, SharePoint, Smartsheet).
Organization
: Equity Group Holdings
