The Social Health Authority (SHA) Hiring Principal Records Management Officer

Minimum Qualifications:

Bachelors Degree

Job Term:

Permanent and Pensionable

Position Level:

SHA 5

Number of positions:

1

Qualifications, Skills and Experience Required:

Person Specifications: For appointment to this grade, an officer must have:

1. Cumulative service period of nine (9) years’ work experience, three (3) of which should have been at the grade of Senior Records Management Officer or in a comparable position.
2. Bachelor’s Degree in any of the following disciplines: Information Science and Records Management, Records and Information Management, Library and Information Sciences, Business Information Technology, Information Studies, or equivalent qualifications from a recognized institution.
3. Membership to a relevant professional body where applicable and in a good standing.
4. Management Course lasting not less than four (4) weeks from a recognized institution.
5. Proficiency in computer applications.
6. Shown merit and ability as reflected in work performance and results.

Responsibilities:

The Social Health Authority (SHA) is seeking a Principal Records Management Officer. This role involves initiating appraisal and disposal of records, ensuring efficient management, implementing strategies, providing technical advice, and spearheading automation and training initiatives.

Job Purpose: This cadre is responsible for efficient custody and management of records in the Authority.

Key Duties and Responsibilities:

1. Initiating appraisal and disposal of files; documents, and records in accordance with laid down rules and regulations.
2. Ensuring efficient and effective management of records.
3. Implementing records management strategies, standards, and guidelines.
4. Providing technical advice on records management.
5. Ensuring compliance with relevant legislation and guidance.
6. Enhancing audit trails to track the use and location of records.
7. Ensuring conducive environment for records and documents.
8. Ensuring maintenance of an institutional repository.
9. Maintaining documentation procedures for closure of records during mergers and separations.
10. Coordinating identification of vital records for backup in the event of disaster.
11. Coordinating the development of procedures and metadata.
12. Spearheading, sensitization, and on-the-job training in the e-registry workflow system.
13. Ensuring safe and conducive working environment.

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