Are you looking for an opportunity to contribute your administrative expertise to a leading public health research institution? The Kenya Medical Research Institute (KEMRI), through the Centre for Public Health Research (CPHR), is seeking a highly motivated and skilled Senior Administrative Officer to join its team. This position is being offered on a contract basis and is a chance to play a vital role in supporting impactful research that addresses Kenya’s most pressing health challenges.
KEMRI is a state corporation with a mandate to carry out health research in Kenya. Over the years, it has established itself as one of Africa’s leading research centers, delivering innovative solutions that influence policy, improve healthcare systems, and enhance community well-being. The Centre for Public Health Research (CPHR), one of its key arms, focuses on applied research that advances public health interventions, policy guidance, and community-based initiatives.
The Senior Administrative Officer will provide leadership and support in ensuring efficient operations, resource management, and compliance with institutional policies. This is a dynamic role requiring initiative, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.
Job Description – Senior Administrative Officer (KMR 05)
The Senior Administrative Officer will be responsible for delivering high-level administrative support to ensure the smooth functioning of CPHR operations. The officer will coordinate office activities, manage resources, supervise administrative staff, and facilitate effective communication across departments.
Key Responsibilities:
- Administration and Coordination
- Plan, organize, and oversee day-to-day administrative operations at the Centre.
- Ensure smooth coordination between departments, research teams, and external partners.
- Draft and review correspondence, memos, and reports for internal and external circulation.
- Office Management
- Oversee office logistics, supplies, and asset management to ensure efficiency.
- Supervise support staff to maintain a professional and orderly work environment.
- Monitor utilization of office resources and recommend cost-effective solutions.
- Human Resource Support
- Assist with recruitment processes, staff orientation, and performance management.
- Maintain up-to-date staff records, leave schedules, and personnel files.
- Support capacity building initiatives by organizing training, workshops, and staff development activities.
- Financial and Procurement Support
- Assist with budget preparation, expenditure tracking, and financial reporting.
- Liaise with procurement teams to facilitate requisitions, purchases, and service contracts.
- Ensure compliance with financial regulations, procurement policies, and audit requirements.
- Compliance and Policy Implementation
- Ensure adherence to KEMRI policies, government regulations, and contractual obligations.
- Coordinate preparation of reports, minutes, and compliance documentation for internal and external stakeholders.
- Provide administrative support in audits and evaluations.
- Communication and Stakeholder Engagement
- Serve as a key point of contact between CPHR, other KEMRI centers, and external collaborators.
- Facilitate meetings, workshops, and conferences, including logistical planning and documentation.
- Promote effective internal communication channels to keep staff informed and engaged.
Why Join KEMRI – CPHR?
By joining KEMRI’s Centre for Public Health Research, you become part of a team that is at the forefront of health innovation and policy shaping in Kenya. You will have the opportunity to contribute to research projects that directly impact communities and influence public health strategies nationwide.
Working at CPHR also provides:
- Exposure to multidisciplinary teams of researchers and experts.
- A collaborative and mission-driven environment.
- Opportunities to develop professionally and advance your career.
- A platform to contribute to Kenya’s health research and innovation agenda.
Position Details
- Job Title: Senior Administrative Officer
- Location: KEMRI – Centre for Public Health Research
- Job Grade: KMR 05
- Contract Type: Contract
- Number of Positions: 1
- Closing Date for Applications: 10th January 2025, 5:00 PM
How to Apply
If you believe you are the right candidate for this role, we encourage you to apply. Please ensure that your application is submitted on or before 10th January 2025 at 5:00 PM.
