The United Nations is committed to building a workforce that is inclusive, diverse, and reflective of the communities it serves. As part of our continuous effort to provide opportunities for young professionals to gain hands-on experience in international development and administration, we are pleased to announce the opening for a Coordination and Administrative Intern position in Nairobi, Kenya.
This internship is designed to offer early-career professionals valuable exposure to the inner workings of international organisations, with a focus on administration, coordination, and support services. By joining our team, you will gain practical insights into programme management, office administration, and stakeholder engagement in a multicultural environment.
If you are looking for an opportunity to grow your career while contributing to meaningful projects that have a global impact, this role could be the right fit for you.
Position Details
- Job Title: Coordination and Administrative Intern
- Level: I-1
- Job ID: 264068
- Job Network: —
- Job Family: Administration
- Duty Station: Nairobi, Kenya
- Application Deadline: 25 September 2025, 23:59:59 (New York time)
Job Description
The Coordination and Administrative Intern will support the day-to-day operations of the administration and coordination functions at the Nairobi duty station. Working under the guidance of senior administrative staff, the intern will be actively involved in managing office processes, providing logistical support, and contributing to programme coordination tasks.
This role offers a unique opportunity to gain hands-on experience in the administrative functions of a global organisation while developing skills in planning, organisation, and communication.
Key Responsibilities
The selected intern will be expected to perform a variety of duties to support smooth and efficient operations. These include:
1. Administrative Support
- Assist in organising meetings, workshops, and conferences by coordinating logistics, preparing meeting documents, and ensuring proper documentation of proceedings.
- Provide general office support, including drafting correspondence, maintaining records, and updating administrative databases.
- Support the preparation of reports, briefing notes, and presentations as required by supervisors.
- Assist in managing office supplies, filing systems, and other administrative resources.
2. Coordination Support
- Assist in the coordination of programme and project activities within the office and with external partners.
- Help ensure timely follow-up on action points arising from meetings and communications.
- Support the compilation of information and data from various units to facilitate effective programme delivery.
- Liaise with colleagues across departments to ensure smooth information flow and alignment of activities.
3. Logistical Assistance
- Provide support in travel arrangements, including preparation of itineraries, processing requests, and coordinating with relevant service providers.
- Assist in organising field visits, staff missions, and other logistical needs.
- Support the scheduling of events, both virtual and in-person, ensuring that necessary resources are in place.
4. Information Management
- Maintain accurate records and update tracking systems for administrative and programme activities.
- Assist in compiling statistics, data, and other information to support reporting and analysis.
- Contribute to the development of information products, including fact sheets, newsletters, and internal updates.
5. Team Collaboration
- Work closely with team members to provide support for ongoing administrative and coordination tasks.
- Contribute to maintaining a professional and efficient work environment.
- Participate in knowledge-sharing activities and team discussions, bringing fresh perspectives and insights.
Learning Objectives
Through this internship, the intern will:
- Gain practical experience in administrative and coordination work within a large international organisation.
- Develop skills in event organisation, office administration, and information management.
- Understand how different units within an organisation collaborate to deliver results.
- Improve communication, teamwork, and organisational skills in a multicultural environment.
- Learn about the role of administrative functions in supporting global programmes and operations.
Competencies Gained
By the end of the internship, the intern will have strengthened their abilities in the following areas:
- Planning and Organising: Ability to manage multiple tasks effectively and meet deadlines.
- Communication: Strong written and verbal communication skills, with an emphasis on clarity and professionalism.
- Teamwork: Ability to work collaboratively in a diverse and multicultural team environment.
- Technological Awareness: Familiarity with office software, virtual collaboration tools, and information management systems.
- Attention to Detail: Accuracy in record-keeping, document preparation, and follow-up.
Why This Internship Matters
Internships with the United Nations provide invaluable exposure to international administrative work and global cooperation. As a Coordination and Administrative Intern in Nairobi, you will not only gain practical skills but also contribute to activities that support sustainable development and peacebuilding. The experience gained here can be a stepping stone toward a career in international organisations, government, or the non-profit sector.
Working Environment
The Nairobi duty station is a hub for international cooperation and development, hosting various UN offices and agencies. Interns will work in a professional and inclusive environment, surrounded by colleagues from diverse backgrounds. The role offers a unique opportunity to interact with professionals in different areas of expertise while contributing to the daily operations of the organisation.
