The Aga Khan Education Service, Kenya (AKES, Kenya), is part of the Aga Khan Development Network (AKDN), a global group of private development agencies dedicated to improving quality of life and expanding opportunities for people of all faiths and backgrounds. With a longstanding commitment to educational excellence, AKES, Kenya operates five schools across different cities in the country. These schools provide education from nursery to senior secondary levels, incorporating both national and international curricula to serve a diverse population.
As part of its continuous effort to strengthen its operational frameworks and ensure the smooth delivery of services across its institutions, AKES, Kenya seeks to recruit a Procurement & Logistics Manager. This position, based in Nairobi, is designed for an experienced professional who will lead, innovate, and enhance the organization’s procurement and logistics operations.
The Procurement & Logistics Manager will play a pivotal role in ensuring efficient, transparent, and cost-effective acquisition of goods and services, robust vendor and contract management, and effective logistical and administrative support. This role demands both strategic foresight and operational expertise to create frameworks, policies, and procedures while ensuring high-quality execution at every level.
Position: Procurement & Logistics Manager
Location: Nairobi, Kenya
Sector: Social Development
Region: Eastern Africa
Organization: Aga Khan Education Services, Kenya (AKES, Kenya)
Job Expiry: 22 October 2025
Role Summary
The Procurement & Logistics Manager will oversee and direct procurement and logistical functions within AKES, Kenya. The incumbent will lead in designing and executing procurement strategies that align with the organization’s objectives while ensuring adherence to national laws and donor requirements. Additionally, this role covers logistics, inventory control, administrative oversight, and people leadership.
The position requires an individual who can balance strategic responsibilities—such as developing institution-wide frameworks—with operational duties like negotiating contracts, managing suppliers, and supervising logistics activities. A successful candidate will not only provide direction but also ensure compliance, efficiency, and reliability across all functions.
Key Responsibilities
1. Strategic Leadership and Governance
- Develop and implement procurement and logistics strategies that align with the organization’s vision, mission, and operational needs.
- Establish procurement policies and procedures that prioritize transparency, fairness, and compliance with both internal guidelines and external legal frameworks.
- Act as the custodian of best practices in procurement and supply chain management across all departments and schools within the network.
- Ensure that procurement activities reflect efficiency, sustainability, and cost-effectiveness while maintaining high ethical standards.
2. Procurement and Supply Chain Management
- Lead and oversee the sourcing of goods and services through structured tendering processes, competitive bidding, and transparent evaluations.
- Negotiate and manage contracts to secure value for money, timely deliveries, and long-term supplier relationships.
- Supervise supplier performance monitoring, including regular evaluation and feedback mechanisms to ensure consistency and reliability.
- Enforce compliance with Kenyan procurement laws, donor conditions, and international procurement standards where applicable.
- Continuously monitor procurement key performance indicators (KPIs), cost-saving measures, and efficiency reports, providing regular updates to management.
- Implement systems for continuous improvement in procurement processes and practices.
3. Logistics and Inventory Management
- Develop logistics frameworks to facilitate timely distribution of goods and services across all schools, offices, and operational sites.
- Manage fleet operations, including vehicle scheduling, usage monitoring, and maintenance.
- Oversee inventory management systems, warehousing, and stock control processes to minimize losses and inefficiencies.
- Ensure proper reconciliation of inventory records and introduce mechanisms to strengthen accountability.
- Establish continuity and contingency plans to manage logistics in times of crisis or disruption.
- Monitor logistical processes to ensure cost-effectiveness, sustainability, and responsiveness to institutional needs.
4. Administration and Facilities Support
- Provide leadership in managing administrative operations at the Nairobi Support Office, including office management, central services, and facilities coordination.
- Ensure compliance with health, safety, and environmental standards within administrative and logistical operations.
- Offer logistical and administrative support for institutional events, workshops, conferences, and centralized activities.
- Manage external service providers responsible for utilities, outsourced maintenance, and other administrative services.
- Oversee the smooth running of facilities to support both academic and non-academic functions of the schools and the central office.
5. Financial and Risk Management
- Prepare, monitor, and manage budgets for procurement and logistics activities, ensuring financial prudence and accountability.
- Implement measures for cost control and value optimization across all procurement and logistics operations.
- Identify and analyze risks associated with procurement and logistics, and develop strategies to mitigate them effectively.
- Ensure that all procurement and logistics operations comply with audit standards and recommendations, strengthening internal controls.
- Regularly provide financial and operational reports to senior management, highlighting achievements, risks, and areas for improvement.
6. People Leadership and Capacity Building
- Lead, mentor, and manage teams within the procurement, logistics, and administrative departments.
- Foster an environment of collaboration, professional growth, and accountability.
- Conduct training and capacity-building programs for procurement staff, logistics officers, and storekeepers across the schools.
- Drive change management initiatives to improve processes and adopt digital tools such as Enterprise Resource Planning (ERP) systems, Trello, and e-procurement platforms.
- Promote a culture of teamwork, continuous learning, and professional excellence within the departments.
About Aga Khan Education Services (AKES)
The Aga Khan Education Services (AKES) is one of the largest private, not-for-profit, non-denominational education networks in the Global South. With a presence in more than 10 countries, AKES manages over 190 schools and more than 100 non-formal education programs. Collectively, these institutions provide education to more than 104,700 students and employ over 6,500 staff members.
In East Africa, AKES has an established reputation for academic quality, offering both national and international curricula, including the International Baccalaureate (IB) and the International General Certificate of Secondary Education (IGCSE). The network emphasizes not only academic success but also the development of responsible, ethical, and socially engaged individuals.
Salary and Benefits
The remuneration package for this role is structured to attract highly qualified candidates and will reflect the level of expertise, experience, and responsibilities attached to the position.
Application Process
Applications for this position will close on 22 October 2025. Interested individuals are encouraged to visit the careers page of the Aga Khan Development Network at www.akdn.org/careers for detailed instructions on the application process.
Upon submission of an application, candidates will receive a confirmation email from @brassring.com. Subsequent communication regarding the recruitment process will only be sent from official @akesk.org addresses. Applicants are strongly advised to remain cautious and verify the authenticity of any communication they receive. The organization does not request financial or personal information outside the formal application channels.
For verification or inquiries, applicants may contact the organization directly at +254 734 647457 or +254 701 647457, or via email at [email protected].
Closing Note
The Procurement & Logistics Manager position at AKES, Kenya represents a significant opportunity for an experienced professional to contribute to the advancement of educational services within a respected international organization. By ensuring efficient, transparent, and effective procurement and logistics systems, the successful candidate will play an instrumental role in supporting AKES, Kenya’s mission to deliver quality education and foster development across the region.
