The Independent Electoral and Boundaries Commission (IEBC) invites applications from qualified and dedicated Kenyans to serve in various temporary capacities during the upcoming by-elections and the Huduma Centre voter registration exercise. These opportunities provide a chance for passionate citizens to contribute directly to Kenya’s democratic process by ensuring credible, transparent, and efficient electoral activities.
As the country prepares for crucial electoral events, IEBC is seeking individuals who are ethical, diligent, and committed to upholding integrity in public service. The positions available cut across technical, administrative, and field roles—each playing a vital function in maintaining the credibility and smooth execution of the electoral process.
These roles will be based across multiple counties and constituencies, particularly in areas where by-elections are being conducted, as well as at Huduma Centres across the country.
Below is a detailed description of the open positions, their duties, and the responsibilities that come with each role.
1. Voter Registration Clerk – Huduma Centre
Location: Huduma Centres (Nationwide)
Category: IEBC Huduma Centre Jobs
The Voter Registration Clerk will play an essential role in supporting the Commission’s continuous voter registration process by ensuring eligible citizens are registered accurately and efficiently. This position will be based at designated Huduma Centres and will involve direct interaction with the public.
Duties and Responsibilities:
- Operate biometric voter registration (BVR) kits to capture voter details including fingerprints, photos, and identification information.
- Verify the authenticity of applicants’ documents such as ID cards and ensure they meet the legal requirements for registration.
- Update voter details for those requesting transfers, corrections, or replacements within the electoral register.
- Maintain accurate records of daily registrations and submit verified reports to the Constituency Election Coordinator.
- Handle voter inquiries with professionalism and provide information on registration requirements and procedures.
- Safeguard registration equipment, forms, and materials entrusted to their care.
- Ensure compliance with IEBC’s voter registration protocols and data security measures.
- Report any irregularities or system issues promptly to the immediate supervisor for resolution.
This role requires individuals with a strong sense of responsibility, accuracy, and integrity, as it directly impacts the credibility of the voter database.
2. Presiding Officer (PO) and Deputy Presiding Officer (DPO)
Location: By-Elections (Various Constituencies)
Category: By-Election Temporary Jobs
The Presiding Officer and Deputy Presiding Officer are key figures at the polling station level, tasked with overseeing the polling and counting process during by-elections. They will ensure that electoral activities are conducted transparently and in accordance with IEBC guidelines and electoral laws.
Duties and Responsibilities:
- Supervise all polling and counting activities at the polling station to ensure compliance with election laws and IEBC regulations.
- Manage polling staff, including Polling Clerks and Counting Clerks, by assigning duties and ensuring smooth workflow.
- Ensure the security and accountability of election materials before, during, and after polling.
- Set up polling stations in readiness for voting, ensuring accessibility and adherence to layout standards.
- Verify the identity of voters and ensure the polling process is conducted fairly and efficiently.
- Maintain order at the polling station and resolve minor disputes or irregularities within the confines of the law.
- Oversee the counting of votes at the close of polling, ensuring transparency and accuracy of results.
- Fill in statutory forms accurately and submit all completed materials and results to the Returning Officer.
- Ensure that all polling staff adhere to the Commission’s code of conduct and professional standards.
Both Presiding and Deputy Presiding Officers serve as the frontline leaders of the electoral process at the grassroots level, ensuring the integrity of the vote and public confidence in the outcome.
3. Ward-Based Voter Educator
Location: By-Elections (Ward Level)
Category: By-Election Temporary Jobs
The Ward-Based Voter Educator plays a critical role in sensitizing the public about the electoral process, voter rights, and responsibilities. The role is designed to increase civic awareness and promote active participation in elections.
Reporting to: Constituency Voter Educator
Duties and Responsibilities:
- Plan and conduct voter education sessions at the ward level in collaboration with the Constituency Voter Educator.
- Mobilize local communities to participate in voter registration and election activities.
- Disseminate accurate information on by-election processes, voting procedures, and the importance of peaceful participation.
- Develop creative communication materials such as posters, flyers, and community skits to enhance public understanding.
- Engage with local leaders, youth groups, women’s organizations, and persons with disabilities to promote inclusive participation.
- Maintain records of outreach sessions, attendance, and feedback from participants.
- Submit daily and weekly activity reports to the Constituency Voter Educator.
- Uphold neutrality, accuracy, and professionalism when engaging the public.
Ward-Based Voter Educators serve as the community bridge between the IEBC and the electorate, ensuring that all citizens are well-informed and empowered to participate effectively in democratic exercises.
4. Polling/Counting Clerk
Location: By-Elections (Polling Stations)
Category: By-Election Temporary Jobs
The Polling and Counting Clerk is an integral part of the election day workforce, providing critical support in managing the voting and counting process under the supervision of the Presiding Officer.
Reporting to: Presiding Officer
Duties and Responsibilities:
- Assist in setting up the polling station and ensuring all materials are available and properly arranged.
- Verify voters’ identity documents and check names against the voter register.
- Issue ballot papers to eligible voters and explain the voting procedure clearly and impartially.
- Maintain the secrecy and integrity of the ballot throughout the polling process.
- Mark the register to confirm that a voter has been issued a ballot.
- Guide voters to the correct ballot box and ensure smooth voter flow.
- Participate in the counting of votes after polling closes and accurately record tallies.
- Assist in completing the relevant forms and sealing of ballot boxes.
- Report any irregularities or incidents to the Presiding Officer promptly.
Polling Clerks are the direct interface with voters, and their efficiency and fairness are vital in ensuring a credible and peaceful election day.
5. ICT Clerk
Location: By-Elections (Various Constituencies)
Category: By-Election Temporary Jobs
The ICT Clerk provides first-level ICT technical support during the electoral process, ensuring that all digital systems and electronic devices used in polling are fully functional and secure.
Duties and Responsibilities:
- Provide technical support for the operation of electronic voter identification and transmission systems.
- Configure, test, and maintain ICT devices including KIEMS kits and related hardware.
- Assist polling officials in troubleshooting device malfunctions during the voting and results transmission processes.
- Ensure timely and secure transmission of election results to the tallying centers.
- Maintain accurate documentation of ICT equipment assigned to their area.
- Support data collection and reporting processes for real-time monitoring.
- Safeguard all ICT equipment and data against unauthorized access or tampering.
- Collaborate with Constituency ICT Officers to ensure smooth digital operations throughout the election period.
ICT Clerks are crucial to the successful integration of technology into Kenya’s elections, helping maintain transparency and efficiency.
6. Support Electoral Trainer (SET)
Location: By-Elections (Various Constituencies)
Category: By-Election Temporary Jobs
The Support Electoral Trainer (SET) is responsible for assisting in the capacity-building and training of election officials, ensuring they are well-prepared to execute their duties effectively.
Duties and Responsibilities:
- Assist in organizing and conducting training sessions for Presiding Officers, Deputy Presiding Officers, and Polling Clerks.
- Prepare and distribute training materials and manuals to participants.
- Demonstrate the correct use of electoral equipment and materials during training sessions.
- Facilitate interactive learning and respond to trainees’ questions and concerns.
- Assess trainees’ understanding of procedures and provide feedback to the Lead Trainer.
- Maintain accurate records of attendance and training outcomes.
- Support logistical arrangements for training venues, materials, and schedules.
- Promote adherence to IEBC’s training curriculum and ensure consistency across all sessions.
Support Electoral Trainers are instrumental in ensuring all election staff are well-prepared, competent, and confident in their assigned roles.
7. Logistics Officer
Location: By-Elections (Various Constituencies)
Category: By-Election Temporary Jobs
The Logistics Officer is responsible for ensuring that all materials and resources required for electoral activities are properly planned, distributed, and accounted for.
Duties and Responsibilities:
- Draw and implement the material distribution plan within the designated area of jurisdiction.
- Coordinate with the warehouse and transportation teams to ensure timely delivery of election materials.
- Supervise the loading and offloading of sensitive and non-sensitive election materials.
- Track the movement of materials from storage to polling stations and tallying centers.
- Ensure that all materials are handled securely and that accountability procedures are followed.
- Maintain accurate inventory records and reconcile material usage after the election.
- Prepare logistical reports and submit them to the Returning Officer or Constituency Election Coordinator.
- Provide logistical support for training sessions, voter education activities, and other election-related operations.
Logistics Officers ensure that the backbone of the election process—materials and resources—are efficiently managed and available where and when needed.
8. Voter Educator
Location: By-Elections (One per County and One per Constituency in Areas with By-Elections)**
Category: By-Election Temporary Jobs
The Voter Educator is tasked with leading voter education initiatives at the county and constituency levels to promote awareness, participation, and understanding of the electoral process.
Duties and Responsibilities:
- Develop and implement voter education programs in collaboration with the County Election Manager and other stakeholders.
- Train Ward-Based Voter Educators and community volunteers on key voter education messages.
- Liaise with local media, civil society groups, and institutions to disseminate voter education content.
- Monitor and evaluate the impact of voter education activities and adjust strategies where necessary.
- Produce reports on outreach activities, including feedback from the community.
- Promote inclusion of marginalized groups, youth, and persons with disabilities in voter education campaigns.
- Represent the Commission in local forums and events to raise awareness on election-related matters.
- Ensure that voter education materials are distributed effectively across all target areas.
The Voter Educator ensures that all eligible citizens have access to accurate, unbiased information about the electoral process, fostering informed participation and reducing voter apathy.
Each of these positions plays a critical role in strengthening Kenya’s democratic governance through transparent, credible, and efficient elections. The Commission seeks individuals of high moral character who can uphold professionalism, neutrality, and dedication in the discharge of their duties.
If you are passionate about contributing to the integrity of Kenya’s elections and meet the specific role requirements, IEBC encourages you to submit your application as per the official announcement.
