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PURPOSE:
Reporting to the Company Secretary, the role holder will provide legal and company secretarial support for CIC Africa and its subsidiaries while ensuring compliance, proper record management, and effective monitoring of regulatory obligations. The role also monitors the company’s compliance and data practices internally, analytical functions involved with Legal & regulatory compliance, anti-fraud, Anti Money Laundering (AML), and Counter Terrorist Financing (CTF) while upholding strong data protection practices to ensure the lawful, secure and ethical handling of personal and sensitive information.
PRIMARY RESPONSIBILITIES:
Compliance
- Develop an appropriate Compliance Management framework, methodology and process to ensure compliance with all the set-up regulations.
- Provide high quality Compliance advice to Business and Support functions on applicable internal policies, laws and regulations
- In-charge Anti-money laundering compliance especially; client due diligence, KYC standards, internal policies and local regulations
- Performing real time surveillance and support with a view to prevent misconduct, promote ethical standards, monitor and advise on rules.
- Provide in depth analysis on changes to regulations and provide support to the Business on implementation
- Carry out compliance monitoring and perform ad hoc investigations into matters or issues that are escalated to Compliance
- Prepare draft operational policies to assist in compliance with laws and regulation for management approval.
- Coordinate submission of regulatory returns
- Prepare compliance reports for Management and the Board.
Data Protection
- Establish the Data Protection framework, implementation plan, and development of policies including developing templates for data collection and assisting with data mapping.
- Guide the various subsidiaries and departments on the implementation of the Data Privacy requirements and support them to ensure compliance.
- Create and maintain a register on comprehensive records of all data processing activities.
- Train stakeholders involved in data collection/processing and update the training requirements.
- Conduct reviews to ensure compliance, accountability and to address potential issues proactively.
- Ensure that IT systems and procedures comply with all relevant data privacy and protection law, regulation and policy.
- Support in preparation of privacy statements for each processing operation and ensure the statements are provided to the data subjects.
- Collaborate with the Information Security function to maintain records of all data assets, exports and data security incident management plan to ensure timely remediation of incidents.
Legal & Secretarial
- Provide technical support to the Company Secretary including organizing Board & management meetings, circulation of Board papers and minutes taking as and when required.
- Drafting correspondences, prepare reports and proof-read documents as assigned.
- Coordinate with external Counsel in availing required documentation and support with respect to Court Cases handled on behalf of the Company
- Represent the Company in legal matters before Courts of Law where required
- Draft and review Agreements, Contracts, and other legal documents as and when assigned.
- Carry out legal research and provide reasoned legal opinion.
- Continuous sensitization of staff of the policies, regulations and standards to be complied with.
- Attend and actively participate in periodic meetings of the Legal Department and take actions arising from the meetings.
