OFFICE ASSISTANT II | SHA/242/2025 | Application open to allTerm Permanent and Pensionable | Positions: 1 | Deadline: Nov. 18, 2025, 6 p.m.
Minimum Qualifications:
Secondary/O Level /A Level
Job Term:
Permanent and Pensionable
Position Level:
SHA 11
Number of positions:
1
Qualifications, Skills and Experience Required:
For appointment to the grade of Office Assistant II (SHA Grade 11), a candidate must meet the following minimum qualifications:
- A cumulative service period of three (3) years’ work experience at the level of Office Assistant III or its comparable position.
- Kenya Certificate of Secondary Education (KCSE) mean Grade D plain or its equivalent qualification.
- Proficiency in Computer Application.
- Demonstrated merit and ability as reflected in work performance and results.
Responsibilities:
The Office Assistant II, SHA Grade 11, is responsible for providing essential general office services, including messenger duties, cleaning services, and basic logistical support to ensure a clean, orderly, and functional work environment. This position is categorized as a Promotional Grade for Office Assistants, and the grade forms a common establishment with Office Assistant III (SHA Grade 12) for career progression purposes.
Key Responsibilities
Duties and responsibilities at this level will entail the following:
- Collecting, dispatching mail and running office errands.
- Distribution of correspondences within the Authority.
- Retrieval of documents as shall be required and guided.
- Filing documents.
- Scanning, photocopying and binding of documents.
- Opening the office and ensuring general cleanliness.
- Preparing and serving tea.
- Availing drinking water in the meeting rooms and common areas.
- Arranging meeting venues/boardrooms.
- Monitoring and replenishing office supplies (e.g., printing papers, etc.).
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