The Social Health Authority (SHA) Hiring Records Management Officer I

RECORDS MANAGEMENT OFFICER I | SHA/214/2025 | Application open to allTerm Permanent and Pensionable | Positions: 1 | Deadline: Nov. 18, 2025, 6 p.m.

Minimum Qualifications:

Bachelors Degree

Job Term:

Permanent and Pensionable

Position Level:

SHA 7

Number of positions:

1

Qualifications, Skills and Experience Required:

For appointment to this grade, an officer must have:- 

1. Cumulative service period of three (3) years relevant work experience at the grade of Records Management Officer II or in a comparable position; 
2. Bachelor’s Degree in any of the following disciplines: Information Science and Records Management, Records and Information Management, Library and Information Sciences, Business Information Technology, Information Studies, or equivalent qualifications from a recognized institution; 
3. Proficiency in computer applications; and 
4. Shown merit and ability as reflected in work performance and results. 

Responsibilities:

You will be responsible for the storage and maintenance of files, managing file movement, updating records, and ensuring the safe custody and security of all documents.

Key Responsibilities:

1. Receiving and dispatching of mail including maintenance of related registers; 
2. Ensuring storage and maintenance of files and records, 
3. Managing file movement; 
4. Sorting and classifying of documents for filling and storage; 
5. Updating and maintenance of records and file index; 
6. Controlling opening of files; 
7. Ensuring safe custody and maintenance of records and documents; 
8. Initiating appraisal, disposal of records and documents; 
9. Ensuring that letters are appropriately filed and marked to action officers; 
10. Scanning and digitizing records; 
11. Ensuring security of electronic files and documents; 
12. Undertaking regular inventory of records; 
13. Ensuring that data collected is collated, analyzed, and stored; 
14. Up-dating and maintaining up-to-date file movement records; and 
15. Ascertaining the general cleanliness of the registry; 
16. Ensuring safe and conducive working environment; 
17. Supervising staff working under him/her. 

Click here to Apply

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