The Social Health Authority (SHA) Hiring Records Management Officer II

RECORDS MANAGEMENT OFFICER II | SHA/235/2025 | Application open to allTerm Permanent and Pensionable | Positions: 1 | Deadline: Nov. 18, 2025, 6 p.m.

Minimum Qualifications:

Bachelors Degree

Job Term:

Permanent and Pensionable

Position Level:

SHA 8

Number of positions:

1

Qualifications, Skills and Experience Required:

For appointment to this grade, a candidate must have:- 

1. Bachelor’s Degree in any of the following disciplines: Information Science and Records Management, Records and Information Management, Library and Information Sciences, Business Information Technology, Information Studies, or equivalent qualifications from a recognized institution; and 
2. Proficiency in computer applications.

Responsibilities:

You will be responsible for the storage and maintenance of files, managing file movement, updating records, and ensuring the safe custody and security of all documents.

Key Responsibilities:

1. Receiving, sorting, opening, date stamping, recording, capturing, distributing, retrieving, filling, folioing, shelving, minuting of mail; 
2. Ensuring proper handling of documents, pending correspondence and bring-up; 
3. Ensuring security of files and documents; 
4. Ensuring storage of files and records. 
5. Scanning and uploading records onto Integrated Public Records and Information Management System (IPRIMS); 
6. Ensuring that letters are appropriately filed and marked to action officers; 
7. Maintaining files and records; 
8. Managing file movement; 
9. Dispatching mail including maintenance of related registers; 
10. Undertaking periodic file census; 
11. Maintaining cleanliness; 
12. Undertaking cross referencing; 
13. Updating and maintenance of records; 
14. Labelling storage facilities and locations; 
15. Undertaking regular inventory of records; and 
16. Ensuring safe and conducive working environment.

Click here to Apply

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