The National Police Service recruitment process is one of the most structured and competitive exercises in Kenya. Every detail provided in the Police Constable Recruitment Application Form (2025) is used to assess your eligibility, integrity, and suitability for the service. Therefore, completing the form accurately, legibly, and truthfully is critical.
This article provides step-by-step guidance and general tips to help you fill out the form professionally and avoid common mistakes.
1. Read All Instructions Carefully Before You Begin
Before writing anything, take time to read through the Instructions section on the first page of the form. Applicants are required to fill two copies of the form in BLOCK letters (capital letters) and present them at the recruitment centre. Carry both the originals and copies of your identification documents, birth certificate, academic certificates, and testimonials.
Never skip sections or leave them blank. Where a question does not apply to you, indicate “N/A” (Not Applicable). Leaving spaces empty may raise doubts about the completeness of your application or give an impression of carelessness. Filling out a draft copy first before transferring the information neatly onto the final form is advisable.
2. Accuracy and Consistency of Personal Information
In Section 1 (Personal Details), enter your surname, first name, and other names exactly as they appear on your National ID. Any variation between your documents (for example, missing or misspelled names) could cause delays or disqualification during verification.
Include your date of birth, age, gender, nationality, and tribe accurately. Ensure your ID number and contact details (both mobile numbers and email) are valid and active. Write your current physical address clearly—include house number, estate, or village name for easier reference.
When providing your home county, sub-county, division, location, and sub-location, ensure this information matches your ID or official documents. The form also requests details about your home constituency and ward, which must correspond with your voter registration or local area of origin.
3. Recruitment Centre and Physical Attributes
Provide precise details in the Recruitment Centre section—county, constituency, sub-county, and recruitment venue—as announced by the National Police Service . Errors here can lead to confusion during data entry or evaluation.
You will also need to indicate your height (in feet) and weight (in kilograms). Record these measurements truthfully. During the physical screening, they will be verified, and discrepancies could result in immediate disqualification. Avoid guessing—measure yourself beforehand to ensure accuracy.
4. Educational Background – Chronological and Complete
In Section 2 (Educational Background), list all schools and colleges attended, starting with the highest level achieved. Include the institution name, period attended, award obtained, course, and grade. Attach photocopies of relevant certificates, including KCSE, post-secondary certificates, or diplomas, if applicable.
Ensure dates are realistic and correspond with your certificates. Do not exaggerate your qualifications—misrepresentation of academic records is a criminal offence under the NPSC Act and can lead to prosecution or dismissal even after appointment.
5. Employment History and Disciplinary Records
If you have any work experience, complete Section 3 (Employment History) by listing your employer’s name, the period of employment, and your position. For those who have never been employed, write “N/A”.
Be honest when answering the questions about criminal convictions or previous dismissals from employment. If the answer is “Yes,” provide clear and concise details. Concealing such information is a serious offence and can lead to disqualification. Transparency demonstrates integrity, a key value for police service.
6. Medical and Physical Fitness Declaration
In Section 5 (Medical History), declare any medical conditions, disabilities, or injuries honestly. Examples include hearing loss, chronic illnesses, or physical limitations. The police service requires high physical and mental fitness, so truthful disclosure is essential for proper assessment. Hiding medical issues may lead to complications during training or later disqualification.
7. Preferred Service and NYS Background
The form allows applicants to indicate their preferred branch of service:
- Kenya Police Service (KPS)
- Administration Police Service (APS)
- General Service Unit (GSU)
Mark only one option based on your interest and suitability.
If you are a National Youth Service (NYS) graduate, fill in Section 7 and provide your NYS discharge certificate number. NYS graduates are often given preference due to prior paramilitary and community service training, so ensure the information is verifiable.
8. Language Proficiency and Competencies
Indicate the languages you can read, write, and speak fluently, such as English, Kiswahili, or local dialects. Under Competencies, highlight relevant skills—such as leadership, teamwork, first aid, computer literacy, or driving—that can add value to your application. These demonstrate your readiness to adapt to police training and service environments.
9. Referees – Choose Reliable Individuals
In Section 9 (Referees), you are required to provide the names, occupations, telephone numbers, emails, and towns of three referees. Suitable referees include your area chief, school principal, employer, or other respected professionals. Choose individuals who know you personally and can vouch for your character and conduct. Always inform them beforehand that you have listed them, so they can confirm your details if contacted .
10. Attach All Required Documents and Sign the Declaration
Before submission, confirm that you have attached all the mandatory documents:
- Copy of National ID
- Birth certificate
- KCSE and other academic certificates
- Secondary school leaving certificate
- NYS discharge certificate (if applicable)
Finally, read and sign the Declaration section carefully. By signing, you confirm that all details are accurate and that you understand the consequences of providing false information—fines, imprisonment, or dismissal from the service.
11. Presentation and Submission Tips
- Use a blue or black pen and write neatly in BLOCK letters.
- Avoid corrections, smudges, or illegible handwriting.
- Double-check spellings, ID numbers, and contact information.
- Keep a photocopy of the completed form for your records.
- Arrive early at your designated recruitment centre with all required documents, properly arranged in a clear folder.
How to Download in pdf form
Filling out the Police Constable Recruitment Application Form (2025) is more than a formality—it is the first step in demonstrating discipline, attention to detail, and honesty, which are fundamental traits of a police officer. A carefully completed and accurate application increases your chances of progressing to the next stage of recruitment. Approach it with the seriousness it deserves, ensure every entry is truthful, and present yourself as a responsible, organized, and committed candidate ready to serve the nation with integrity and dedication.
Click here to download Police Constable Recruitment Application Form 2025
COMMENCEMENT OF RECRUITMENT
The recruitment process will take place on MONDAY, 17TH NOVEMBER, 2025 from 8:00am to 5:00pm in all the under listed recruitment centres country wide.
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