The State Department for Public Service and Human Capital Development, a key institution within the Government of Kenya, has announced a large-scale recruitment drive aimed at strengthening operational and administrative support across public service offices. In line with its mandate to enhance efficiency, service delivery, and institutional effectiveness within government entities, the State Department is seeking to fill multiple vacancies for the position of Office Assistant III / Senior Support Staff at Job Scale
This recruitment forms part of ongoing efforts to ensure that public service offices operate in clean, organized, and well-supported environments that enable technical, professional, and managerial staff to perform their duties effectively. Office Assistants play an essential role in the day-to-day functioning of government offices by providing critical support services that facilitate smooth administrative operations.
The advertised position is suitable for individuals seeking entry-level opportunities within the public service framework and who are prepared to undertake general support duties as assigned. A total of 150 vacancies are available under permanent and pensionable terms, reflecting the scale and importance of this recruitment exercise. Interested candidates are encouraged to review the details of the position carefully to understand the scope of duties, requirements, and conditions attached to the role.
Organisation Advertising
The recruiting organization is the State Department for Public Service and Human Capital Development. The State Department is responsible for overseeing policies, systems, and programs related to human capital management within the public service. Its functions include workforce planning, capacity building, performance management, and the promotion of ethical standards across government institutions. Through this recruitment, the State Department aims to reinforce essential support services that underpin effective public administration.
Advert Details
Advert Number: 207/2025
Designation: Office Assistant III / Senior Support Staff
Job Scale: D
Number of Vacancies: 150
Terms of Service: Permanent and Pensionable
Advert Date: 16 December 2025
Closing Date: 09 January 2026
Position Overview
The Office Assistant III / Senior Support Staff position is classified under Job Scale D and falls within the category of general support services in the public service. Officers appointed to this role will be deployed to various government offices where they will be responsible for undertaking routine support tasks essential to maintaining orderly and functional work environments.
The role does not involve supervisory or technical responsibilities but is nonetheless vital to institutional efficiency. Office Assistants contribute directly to the overall productivity of offices by ensuring that basic operational needs are met consistently. The duties associated with this position are practical in nature and require reliability, attention to detail, and a willingness to perform assigned tasks diligently.
This position does not require prior work experience, making it accessible to a wide pool of applicants who meet the stated academic threshold. Successful candidates will be expected to adhere to public service values, maintain professionalism in the workplace, and carry out their duties in accordance with established government regulations and standards.
Area of Study and Minimum Award Requirement
The position is open to candidates who have attained a secondary education level. The minimum award requirement is a certificate, either at primary or secondary level. Specifically, for appointment to this grade, a candidate must have a minimum of Kenya Certificate of Secondary Education (KCSE) with a mean grade of D Plain or its equivalent.
No additional qualifications, professional certifications, or specialized training have been specified for this role beyond the stated educational requirement. Applicants are therefore advised to base their applications strictly on the requirements provided in the advert.
Experience Requirement
No prior work experience is required for this position. The role is suitable for candidates entering the workforce or those seeking to serve in an entry-level capacity within the public service. Both serving officers and external applicants who meet the stated criteria may apply, subject to applicable public service regulations.
Duties and Responsibilities
Duties and responsibilities at this level are clearly defined and focus on general support functions within government offices. Officers appointed as Office Assistant III / Senior Support Staff will be expected to perform the following duties as part of their routine work:
Undertaking general messengerial duties.
This responsibility involves supporting internal communication and logistics within the office environment. Officers will be required to deliver documents, files, letters, and other materials between offices or departments as directed. This may include ensuring that documents reach the intended recipients in a timely manner, collecting correspondence, and facilitating the movement of official paperwork within or between buildings. Accuracy, confidentiality, and punctuality are important aspects of messengerial duties, as officers may handle official documents that are time-sensitive or confidential in nature.
Office cleaning.
Office Assistants will be responsible for maintaining cleanliness and order within assigned office areas. This includes cleaning offices, corridors, and other designated workspaces to ensure a hygienic and presentable environment. Tasks may involve sweeping, mopping, dusting, emptying waste bins, and arranging office spaces as required. Maintaining cleanliness contributes directly to a healthy work environment and supports the overall image and functionality of public service offices.
In addition to the core duties listed above, officers may be assigned other related tasks consistent with the nature of the position and the needs of the office. Such assignments will be made in accordance with public service regulations and operational requirements. Officers are expected to carry out all assigned duties responsibly and to follow instructions issued by authorized supervisors.
Work Environment and Expectations
Office Assistant III / Senior Support Staff are typically stationed within government offices, institutions, or facilities where administrative and public service activities are carried out. The work environment may vary depending on deployment but generally involves indoor office settings with routine working hours as prescribed by public service regulations.
Officers are expected to observe discipline, integrity, and professionalism at all times. This includes adherence to workplace rules, respect for colleagues and members of the public, and compliance with government policies and procedures. While the role is operational in nature, it forms an integral part of the broader public service system, and officers are expected to contribute positively to institutional objectives.
Terms of Service
The position is offered on permanent and pensionable terms. This means that successful candidates will be appointed into the public service establishment and will be subject to the terms and conditions governing public officers. These terms include eligibility for pension benefits upon meeting the required service criteria, as well as other benefits applicable to public service employees as provided for by prevailing regulations.
The appointment will be subject to probation and confirmation in accordance with public service guidelines. Officers will be expected to perform satisfactorily during the probation period to qualify for confirmation into the position.
Application and Selection Process
Interested candidates are required to submit their applications in accordance with the instructions provided by the recruiting authority. Applicants should ensure that all information provided is accurate and complete, as any false or misleading information may lead to disqualification at any stage of the recruitment process.
The selection process is expected to be competitive due to the high number of vacancies and the broad eligibility criteria. Shortlisted candidates may be required to undergo further assessment or verification as determined by the State Department for Public Service and Human Capital Development. Only candidates who meet the stated requirements and successfully complete the selection process will be considered for appointment.
Applicants are advised to take note of the closing date and ensure that their applications are submitted within the specified timeframe. Late applications are typically not considered.
Important Dates
Advert Date: 16 December 2025
Closing Date: 09 January 2026
Applicants are encouraged to plan their submissions early to avoid last-minute challenges.
Additional Information
This job advert is intended for publication on third-party job boards and information platforms. It provides a factual overview of the available position, the recruiting organization, and the duties associated with the role. No additional incentives, benefits, or organizational background beyond what is officially stated should be inferred.
Applicants should rely solely on official communication channels for updates or clarifications regarding the recruitment process. Any correspondence or instructions issued after application submission will be communicated through the appropriate channels as determined by the recruiting authority.
Conclusion
The Office Assistant III / Senior Support Staff positions advertised by the State Department for Public Service and Human Capital Development present an opportunity for eligible candidates to join the public service in an essential support capacity. With 150 vacancies available on permanent and pensionable terms, the recruitment aims to strengthen the operational backbone of government offices by engaging individuals who can reliably perform general support duties.
Candidates who meet the minimum educational requirement and are willing to undertake the outlined responsibilities are encouraged to consider applying within the stipulated period. Careful attention should be paid to the application guidelines and deadlines to ensure compliance with the recruitment requirements.
