3
The Data Entry Operator is responsible for entering data into various government online application platforms in accordance with MSF protocols. The role requires a high level of confidentiality, attention to detail, accuracy, and data integrity.
Key Accountabilities
- Enter data (e.g., product data, required application documents) into various government online platforms regularly and according to MSF protocols.
- Participate in data compilation and reporting.
- Update files and maintain the filing system.
- Make regular back-ups of all processed data in both soft and hard copies.
- Report any issues concerning data management to the supervisor.
- Elaborate statistical reports when required by the supervisor.
- Ensure, promote, and maintain confidentiality, accuracy, and data integrity regarding all handled information.
- Ensure timely and accurate application of PPB import/export permits via the KenTrade platform, including pre-approval and post-approval details.
- Support the Customs and Transport Manager with Pro 1B tax exemption applications in the Itifaki system following Import Declaration Form approval.
- Update and share the permit and cargo follow-up tool with the pharmacist and transport manager.
- Download and share weekly/monthly temperature readings with the pharmacist for validation, filing records per GSDP.
- Update GSDP-related documents, including quality follow-up files (alerts, recalls) and CAPA follow-up files.
- File job cards, delivery notes, temperature/cleaning records, and other GSDP documents neatly in hard and soft copies.
- Ensure the integrity, accuracy, and tidiness of the filing system and Quality Management System (QMS).
- Support continuous follow-up on changes in Kenyan authorities’ requirements for medical item importation through active surveys.
- Support any other data entry-related assignments as needed.
Requirements
Education
- Diploma in Business, Data Analytics, IT, or a related field.
Experience
- At least two (2) years of experience in data entry, records management, or quality documentation.
Knowledge & Skills
- Technical: Strong computer literacy (MS Word and Excel) and general IT skills.
- Systems: Ability to learn and use regulatory systems (e.g., KenTrade, iTifaki).
- Standards: Knowledge of Quality Systems and Good Storage and Distribution Practices (GSDP).
- Attributes: High attention to detail, accuracy, and data integrity.
Languages & Competencies
- Languages: Fluent in English and Kiswahili.
- Competencies: Results-oriented, teamwork, commitment, flexibility, and service-minded.
How to apply
If you meet the requirements, please submit your CV and application letter as a single PDF document (saved with your full names).
- Application Link: Apply Here
- Deadline: 18/02/2026
