Executive Secretary (D-2) – Nairobi
An exciting leadership opportunity is available for a highly experienced administrative professional to serve as Executive Secretary at the D-2 level. This role sits within the Management and Administration job network and plays a critical part in ensuring efficient executive coordination, strategic support, and high-level administrative oversight within a dynamic, international environment based in Nairobi.
Job Description
The Executive Secretary will provide comprehensive executive and administrative support to senior leadership, ensuring the smooth functioning of high-level operations. Key responsibilities include managing executive schedules, coordinating meetings and official engagements, and preparing briefing materials, reports, and correspondence. The role involves overseeing administrative processes, ensuring compliance with organizational policies, and facilitating communication between senior management and internal/external stakeholders.
Additionally, the Executive Secretary will support decision-making by organizing and synthesizing information, tracking key deliverables, and following up on action points. The position requires handling confidential information with discretion, maintaining accurate records, and ensuring timely execution of administrative priorities. The incumbent will also coordinate logistics for high-level events, missions, and conferences, while fostering collaboration across departments to enhance operational efficiency.
This role demands a proactive, detail-oriented professional capable of working under pressure, managing competing priorities, and delivering high-quality outputs in a fast-paced environment
EXECUTIVE SECRETARY
Level: D-2
Job ID: 274026
Job Network: Management and Administration
Job Family: ADMINISTRATION
Duty Station: NAIROBI
Application Deadline: 05/07/2026 23:59:59 PM (New York time)
