Job DescriptionTo deliver high-quality, end-to-end customer support within the 24/7 Contact Centre by managing inquiries, claims registration, and service coordination efficiently. The role is central to ensuring seamless customer experience, operational efficiency, and timely claims resolution across all touchpoints.
1. KEY TASKS AND RESPONSIBILITIES
- Efficient and timely registration of claims and follow-up on pending documentation
- Coordinate assessor appointments, facilitate windscreen claims processing, and arrange courtesy car issuance
- Process service provider invoice settlements and perform statement reconciliations based on assigned accounts
- Deliver 24/7 support for roadside assistance and rescue services
- Provide front-line support at assessment centres
- Accurately capture claim details in the FLIP system
- Assess new claims, ensure reserve accuracy, and assign appropriate service providers
- Address and resolve customer complaints, feedback, and inquiries effectively
- Provide timely updates on claim status
- Professionally handle all incoming calls, maintaining a high standard of customer service
- Escalate complex issues to relevant departments for resolution
- Support additional functions such as social media handling, email correspondence particularly on call centre claims & service providers mailbox, and customer feedback surveys
- Execute any other tasks as assigned by the Call Centre Manager
- Offer product and service information to customers as required
2. SKILLS AND COMPETENCIES
- Proficiency in MS Office applications (Excel, Word, Outlook)
- Strong analytical skills with the ability to interpret data and generate actionable insights
- Excellent verbal & written communication abilities
- Consistent demonstration of professionalism and customer-centric behaviour
- Competence in claims communication, customer follow-up, and constructive feedback
- Demonstrated organizational awareness, time management, and interpersonal skills
- High standards of professional etiquette and emotional intelligence
- Team collaboration and responsiveness to dynamic operational needs
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3. KNOWLEDGE & EXPERIENCE
- Proven experience in a customer service or call centre environment, preferably in insurance or financial services
- Solid understanding of end-to-end call centre workflows, including claims processes, customer handling protocols, and service-level expectations
- Familiarity with claims management systems such as FLIP or other policy administration platforms
- Working knowledge of contact centre metrics (e.g., AHT, FCR, NPS) and key performance indicators (KPIs)
- Ability to handle high call volumes while maintaining service quality and professionalism
- Experience in coordinating with multiple departments and stakeholders for issue resolution
- Knowledge of escalation procedures, complaint resolution, and customer experience management
- Adept at using CRM tools, call monitoring systems, and reporting dashboards
- Exposure to regulated environments with an understanding of compliance expectations, including KYC and data protection
4. QUALIFICATIONS
- Bachelor’s degree in business administration, Communications, Insurance, or a related field
- Diploma in Insurance (AIIK) – an added advantage
- Proficiency in computer applications and call centre platforms
- Experience working with CRM systems and email management tools
5. ANTI-MONEY LAUNDERING (AML) EXPECTATION
The incumbent will be responsible for ensuring adherence to, implementation of, and adoption of Compliance, Anti-Money Laundering (AML), and Sanctions-related policies, procedures, and process requirements within Old Mutual and its subsidiaries.
This includes execution of customer due diligence processes, ensuring compliance with Know-Your-Customer (KYC) standards, conducting ongoing and enhanced due diligence, and maintaining data quality. Additionally, the role involves identifying and monitoring potential AML, Sanctions, or Compliance breaches and unusual activities, and escalating these concerns to the Risk and Compliance Office for further action.
Skills
Competencies Collaborates
Communicates Effectively
Drives Results
Ensures Accountability
Plans and Aligns
Tech Savvy
