2
Administrative Assistant – Kisumu
Key Responsibilities:
- Coordinate all project supplies for PBIDS 2.0 supported activities in the main sites – Kisumu, Nairobi and Isiolo and additional Detect sites
- Work with the field team leads to request and make follow-up on procurement of goods and services. S/he must ascertain goods and services are delivered on time, with stated specification, standard and verify invoices against goods delivered.
- Ensure frequent update of stock database to show both stock-in and out.
- Assist in verification of invoices and bills from the field office before payments are made.
- Participate in preparation of budget on project supplies, workshops and conferences, study participants’ reimbursements and request on transport.
- Document project vehicle mileage, track and update reports on vehicle maintenance
- Participate in project meetings, prepare the relevant correspondence for the field teams
- Ensure day-to-day smooth operations of administrative functions of the department.
- Undertake other duties as may be assigned by the immediate supervisor
Vacancy Requirements:
| # | Description. | Requirement Type |
|---|---|---|
| 1 | Diploma in Business Administration, Management, Fleet Management, Public Administration, Purchasing and Supplies Management, or any other relevant and equivalent qualification from a recognized institution. | Mandatory |
| 2 | Proficiency in computer applications; and | Mandatory |
| 3 | Planning skills | Mandatory |
| 4 | Communication and reporting skills | Mandatory |
| 5 | Interpersonal skills | Mandatory |
| 6 | Team player | Mandatory |
