JOB PURPOSE
This position contributes to SEE goal “Transformed individuals, families and communities through spiritual, physical, economic and social empowerment who embrace progressive values, and engage in productive, gainful and sustainable activities’’. The incumbent is primarily responsible for carrying out monitoring and evaluation activities at the satellite level this includes; data entry of F1A, F1B & HES data and any other program related tools into the database/ CPMIS/DREAMS. The role also includes continuous data cleaning, verification, validation and updating of the programs databases.
KEY ROLES AND RESPONSIBILTIES:
1. Monitoring, Evaluation and Learning
- Develop systems that ensure timely reports (Daily, Weekly, Monthly, Quarterly, Bi-annual and annual) as required internally, government regulations, and donor agreements.
- Identify areas of linkage and resource sharing between departments and develop internal formal sharing and service level agreements.
- Conduct systematic routine meetings (weekly and monthly staff meetings, Data Review meeting)
- Conduct monthly TWGs, quarterly RDQAs, QRM’s and SIMS.
- Monitor Case management model for service provision
2. Develop a system that will ensure effective implementation of the strategic plan by 2023
- Development and usage of Trackers and databases to enhance tracking of indicators
- Track and update annual operating plans that ensure implementation of programs are harmonized with the strategic plan
- Participate in comprehensive semiannual strategic plan review
3. Initiate Quality Assurance through continuous update and implement quality management systems by 2023
- Conduct customer satisfaction surveys and feedback mechanisms at least twice a year.
- Utilize and operationalize SOPs for all areas of operations within the SEE unit
4. Strengthen mechanisms for effective monitoring and evaluation of the strategic by 2027
- Participate in developing a BOH enterprise-wide based reporting monitoring mechanism for the strategic plan.
5. Develop mechanisms for effective data management by 2027
- Update and maintain data driven and programmatic talking walls
6. Documentation and Reporting
- Ensure proper filling system is in place in accordance with Program file management SOP
- Receive completed forms, verify and validate for completeness, accuracy and integrity
- Enter data from paper formats into computer files or database systems
- Type in data provided directly from Program sites
- Update existing data whenever required
- Retrieve data from the database or electronic files as requested
- Perform regular backups to ensure data preservation
- Sort and organize paperwork after entering data to ensure it is not lost
- Verifying and keying in data in OVC/DREAMS database
- Help in retrieval and storage of OVC/AGYW files accordingly and whenever required during DQAs and SIMS exercise
- Provide data for and participate in monthly data review meetings
- Perform regular data cleaning to ensure quality OVC/AGYW data in CPIMS/DREAMS web platform.
7. Research, Development and Knowledge Management
- Research to inform new trends and timely interventions-Abstract Development
- Conduct baseline to inform program decisions
8. Beacon In a Box “Beacon Reach Wide”
- Develop Manuals to guide programs implementation
- Review, Customize and Harmonize Standard Operating Procedures (SOPS) to guide implementation of the programs.
KNOWLEDGE, SKILLS AND ANILITIES
Level of education/ Qualifications
- A diploma in Health records, IT/Information systems, M&E with a good working knowledge of MS Excel and Access.
- Degree in a related discipline will an added advantage coupled with experience in OVC data management will also be considered
Specialized training /Professional qualification
- Certificate in data entry
- Fast typing skills; Knowledge of touch-typing system is strongly preferred
- Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.)
Competences/Abilities/Skills Required
- Working knowledge of office equipment and computer hardware and peripheral devices
- Basic understanding of databases
- Positive attitude & an open mind
- Sound coordination skills and a demonstrated ability to multi-task
- Demonstrates diplomacy, flexibility, and resourcefulness
- Strong critical thinking and creative problem-solving skills
- Demonstrated ability to work with and in teams.
- Excellent oral and written communication skills
- Strong interpersonal skills as well as good judgment and vision
- Excellent organizational skills, team work and ability to prioritize tasks in a timely manner
Relevant work experience –
- Proven experience as data entry clerk or equivalent for at least 2 years
- Familiarity and experience with DREAMS Database, Mobile App in DREAMS programming
- Data entry & data cleaning experience in USAID OVC/DREAMS project would be an added advantage
- Experience in training Mentors in DREAMS data collection tools is a plus
