Exciting Career Opportunity: Procurement Assistant
Organization: Mission for Essential Drugs and Supplies (MEDS)
Position: Procurement Assistant
Location: Kenya
Deadline for Applications: 28th February 2025
About MEDS
Mission for Essential Drugs and Supplies (MEDS) is a faith-based health solutions provider established in 1986 through an ecumenical partnership between the Kenya Conference of Catholic Bishops (KCCB) and the Christian Health Association of Kenya (CHAK). MEDS’ core mandate is to provide reliable and affordable Health Products and Technologies, Quality Assurance, and Health Systems Strengthening Services. The organization serves clients across Kenya, other regions in Africa, and beyond.
As part of our commitment to excellence, we are seeking a Procurement Assistant to join our team. This role will report to the Procurement Supervisor and will be responsible for supporting the procurement process to ensure timely procurement, prevent stockouts, and maintain accurate financial and inventory records.
Key Responsibilities
- Receive and record purchase requests from end-users to ensure timely procurement of goods and services.
- Enter purchase orders into the system to prevent stockouts and maintain adequate inventory levels.
- Obtain authorization from relevant approvers and designated signatories to formalize procurement transactions.
- Update and maintain the vendor master list for easy reference and decision-making.
- Track the status of purchase orders and inform relevant staff of estimated delivery times or changes affecting delivery conditions.
- Receive and record supplier invoices for non-trade commodities attached to requisitions to facilitate prompt payment and maintain accurate financial records.
- File all procurement documents systematically for recordkeeping and audit purposes, maintaining orderly files on active orders, including changes and partial shipments.
- Receive and record tender samples to facilitate decision-making.
Candidate Profile
- Diploma in Supply Chain or a related field.
- Minimum of 3 years of experience in a busy Procurement Department within a Pharmaceutical Organization.
- Strong technical competencies, including proficiency in Microsoft Office Suite and knowledge of the Public Procurement and Asset Disposal Act.
- Excellent functional skills such as communication, problem-solving, interpersonal skills, record management, organizational skills, keen attention to detail, and a high level of integrity.
Why Join MEDS?
- Be part of a mission-driven organization committed to delivering essential health solutions.
- Work in a dynamic and collaborative environment with a professional team.
- Competitive compensation and benefits package.
- Opportunities for professional growth and career advancement.
How to Apply
If you meet the above qualifications and are ready to be part of a reputable health solutions provider, we encourage you to apply.
Submit your detailed CV, indicating your current position, current or last gross salary, and expected gross salary to [email protected] by 28th February 2025.
(Only shortlisted candidates will be contacted.)
Join us and make a difference in the healthcare sector!
