HF Group is a leading integrated financial solutions provider in Kenya, registered as a non-operating holding company under the Banking Act Cap.488 and regulated by the Central Bank of Kenya (CBK). The Group comprises various subsidiaries offering services across banking, real estate, and investment. One of its key subsidiaries, HFDI (Housing Finance Development and Investment Limited), is renowned for spearheading some of the country’s most iconic property developments such as Buruburu and Komarock estates.
As HF Group continues to expand and pursue innovative development projects, we are pleased to announce the following exciting opportunity within HFDI. This role presents a unique chance to join a dynamic, growth-focused team that is driving transformational change in Kenya’s property sector.
Position: Business Administrator – Business Development
Subsidiary: HFDI
Category: HFDI
Application Deadline: 7th June 2025
We are seeking a Business Administrator to support the Business Development team at HFDI. This role will be critical in providing administrative, operational, and organizational support, allowing the team to efficiently execute projects and pursue new business opportunities.
Key Responsibilities
Administrative Support
- Manage the Business Development team’s calendars, appointments, and meetings across multiple time zones if necessary.
- Prepare meeting agendas, take minutes, and ensure follow-up on action points.
- Maintain organized physical and digital filing systems for easy data access.
- Handle all incoming and outgoing correspondence including emails, letters, and phone calls professionally.
- Coordinate travel logistics including flights, accommodation, and local transport arrangements.
- Track departmental budgets and process expense reports.
- Oversee office supply inventory and facilitate procurement for the team.
Sales and Marketing Support
- Assist in the development of polished presentations, proposals, and sales documents in line with the organization’s branding standards.
- Distribute marketing materials to prospective clients and stakeholders.
- Keep the CRM system updated with accurate, timely data on prospects and leads.
- Support planning and execution of business development events such as networking sessions, seminars, and property launches.
- Conduct market research and competitor analysis specific to the Nairobi real estate industry.
Communication and Coordination
- Serve as a liaison between the Business Development team and internal departments including marketing, legal, operations, and finance.
- Act as a communication bridge between the team and external partners or clients.
- Follow up with leads, potential clients, and business partners as guided by the Business Development Manager.
Data Management and Reporting
- Assist in compiling and analyzing business performance data and lead metrics.
- Generate simple reports highlighting performance indicators, pipeline activities, and sales data.
- Ensure integrity and accuracy of data within the company’s CRM and reporting systems.
Project Support
- Provide administrative support for the execution of business development projects.
- Track timelines and coordinate deliverables to meet project deadlines.
- Collaborate with third-party vendors and service providers to ensure smooth project execution.
General Office Management
- Maintain an organized and professional work environment.
- Carry out ad hoc administrative duties and special projects as requested.
Key Competencies and Skills
Technical Competencies
- Strong knowledge of CRM tools and Microsoft Office Suite, particularly Excel.
- Customer-oriented mindset with strong negotiation capabilities.
- Familiarity with KYC/AML compliance standards.
- Understanding of TCF (Treating Customers Fairly) principles.
- Product knowledge in real estate and/or financial services.
- Solid grounding in portfolio management practices.
- Ability to manage and optimize business processes.
Analytical & Organizational Skills
- High level of organization and attention to detail.
- Ability to analyze and interpret performance data.
Leadership & Communication
- Strong communication skills and the ability to collaborate across teams.
- Demonstrated strategic thinking and results-driven attitude.
- Effective problem-solving skills in a fast-paced, deadline-driven environment.
Minimum Qualifications, Knowledge, and Experience
Academic & Professional Qualification
- A Bachelor’s Degree in Business Administration or a related discipline.
Experience
- Minimum of 3 years’ experience in an administrative role, preferably within a financial institution or property development firm.
Why Join HF Group?
- Legacy of Excellence: Be part of a company with a rich history in transforming the real estate landscape in Kenya.
- Professional Growth: Get exposure to high-impact projects and a dynamic work environment.
- Innovative Culture: Join a team that thrives on creativity, strategic thinking, and solution-oriented approaches.
- Impactful Work: Contribute to developing communities and shaping urban spaces through your role.
How to Apply
If you’re ready to be part of a visionary team making a real difference in Kenya’s property development sector, we encourage you to apply for this opportunity.
