Zetech University, a leader in higher education and innovation, is pleased to announce a new job opening as part of its ongoing efforts to improve service delivery and operational efficiency. Committed to academic excellence, research, and holistic student development, Zetech is expanding its workforce with passionate, skilled, and results-oriented professionals.
If you are looking to grow your career within a fast-paced, forward-thinking institution that values diversity, integrity, and excellence, this is your chance to join a transformative team dedicated to shaping the future of education in Kenya and beyond.
About Zetech University
Located in the vibrant heart of Kiambu County, Zetech University has established itself as a dynamic hub of innovation, technology, and practical learning. It offers a wide array of undergraduate and postgraduate programs, supported by a vibrant academic culture and an inclusive work environment. The university is known for promoting professional growth and empowering its staff and students through skill development and modern infrastructure.
To further its mission, Zetech University invites applications from qualified individuals for the following open position:
Position: Administrative and Transport Assistant
Reference Number: ZU/21/Adv/2026/2025
Date Posted: June 20, 2025
Application Deadline: July 4, 2025
Duty Station: Ruiru Campus and Technology Park, Mang’u
Reports to: Administrative Officer
Job Purpose
The Administrative and Transport Assistant will support the day-to-day administrative operations of the university, including coordination of transportation services, logistical planning, and clerical support. This role will ensure smooth internal and external transportation processes and provide vital administrative support to various departments, enhancing organizational effectiveness and efficiency.
Key Responsibilities
Transport Coordination and Support
- Plan, schedule, and manage the deployment of university vehicles in consultation with the administrative office.
- Monitor and track vehicle movement using approved transport logs and GPS systems where applicable.
- Facilitate timely dispatch and return of university vehicles, ensuring strict adherence to trip schedules and institutional travel policies.
- Coordinate fuel usage, vehicle servicing schedules, and repairs in collaboration with the transport service providers and university mechanics.
- Maintain updated transport records including trip logs, maintenance reports, and inspection checklists.
- Ensure all university vehicles are roadworthy, licensed, insured, and meet relevant statutory requirements.
Administrative and Office Support
- Provide clerical and logistical support in organizing meetings, workshops, and university events, including transport and venue logistics.
- Support the procurement process by submitting transport and administrative requisitions, receiving goods, and confirming deliveries.
- Handle filing and retrieval of transport and administrative documents in both physical and digital formats.
- Assist in managing office supplies, distribution of memos, and coordination of internal communications related to transport and administration.
- Ensure reception and timely dissemination of correspondences from the administration office.
- Prepare periodic reports on transport operations and other assigned tasks.
Client and Stakeholder Service
- Act as a liaison between the university departments and drivers to ensure clear communication and efficient trip planning.
- Provide quality service to internal and external clients, ensuring their needs are addressed courteously and professionally.
- Collaborate with security personnel to maintain safe transport practices for staff, students, and guests.
- Assist visitors, university partners, and staff with transport arrangements where applicable.
Compliance and Risk Management
- Ensure compliance with all transport and safety policies as outlined in university guidelines and national transport regulations.
- Report any transport incidents or policy violations to the Administrative Officer immediately.
- Work closely with the university’s safety and compliance office to conduct transport audits and risk assessments.
- Participate in departmental reviews, internal audits, and external compliance inspections as required.
Core Competencies and Attributes
- Strong organizational and time management skills.
- Proactive attitude and ability to multitask in a busy administrative environment.
- Knowledge of vehicle mechanics, licensing, and transport regulatory frameworks in Kenya.
- Excellent communication and interpersonal skills, with a service-oriented mindset.
- Computer literacy, especially in word processing, spreadsheets, and record management tools.
- High level of integrity, confidentiality, and accountability.
- Demonstrated ability to work well under pressure and meet tight deadlines.
- Knowledge of occupational safety standards and risk management practices in a transport context.
Work Environment and Reporting
This position is based primarily at Zetech University’s Ruiru Campus with frequent coordination with the Technology Park in Mang’u. The role requires flexibility in work hours, especially in facilitating early morning or late evening transport schedules and event logistics. Occasional field assignments within and outside Nairobi may also be required.
The Administrative and Transport Assistant will work under the direct supervision of the Administrative Officer and in close liaison with the Transport Supervisor, Procurement Office, and departmental administrators.
Application Instructions
Interested and qualified candidates are encouraged to apply for this position by submitting a detailed curriculum vitae and a cover letter quoting the job reference number ZU/21/Adv/2026/2025. The application should be addressed to:
The Human Resources Office
Zetech University
Ruiru Campus
Note: All interviews and recruitment processes will be conducted at either Ruiru Campus or Technology Park, Mang’u. Candidates are cautioned against any form of solicitation or payment at any stage of the recruitment process. Zetech University does not charge any fee for job applications or interviews.
Zetech University is an equal opportunity employer and actively promotes diversity and inclusion in its workplace. All qualified applicants, regardless of race, gender, age, disability, or religion, are encouraged to apply.
For inquiries, or to submit your application, kindly send your documents via email to:
Ensure that your subject line includes the Job Title and Reference Number as indicated in the advertisement.
Applications must be received no later than July 4, 2025 at 5:00 PM. Late submissions will not be considered.
We look forward to welcoming a new team member who is committed to service excellence and contributing to Zetech University’s growth and innovation.
