Job Description
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
The IRC in Kenya is the primary provider of health services in Kakuma and Hagadera (Dadaab) Refugee Camps, including clinical services, maternal and newborn care, nutrition and immunization services for children and pregnant and lactating women, community health outreach, and HIV-AIDS & TB prevention and care. IRC’s office in Lodwar, Turkana County, serves local communities through livelihoods support programming, support to VSLAs and women’s and girl’s safe spaces, and efforts aimed at preventing and responding to gender-based violence. In Nairobi and Kajiado counties, IRC supports urban refugees and vulnerable populations through its Economic Recovery and Development (ERD) programming, as well as through protection and advocacy. As of June 2021, IRC is initiating nutrition and women’s protection and empowerment (WPE) programming in West Pokot County, in collaboration with local partners.
SCOPE OF WORK
The Events & Communications Intern role involves supporting the planning and execution events, including assisting with event checklists, vendor coordination, venue bookings, and guest management. The individual will also support communications efforts by drafting content, coordinating with partners, and handling event inquiries. On-site, they will help with setup, live coverage, and material distribution. Post-event tasks include drafting summary reports, analyzing feedback, and archiving assets. Additionally, the role includes maintaining the event calendar, preparing briefing packs, and organizing related documentation.
RESPONSIBILITIES
Pre-Event Planning & Coordination
- Assist in developing event checklists, timelines, and planning tools.
- Coordinate with vendors, including support for booking venues and arranging logistics.
- Help prepare guest lists and draft invitation letters/emails.
- Track RSVPs and compile attendee confirmations.
- Support the preparation, printing, and organization of event materials.
Communications & Promotion
- Support the communications team in drafting event-related content (e.g., announcements, social media posts).
- Coordinate with partners on joint promotional efforts.
- Manage event-related inquiries, including registration support and general questions.
On-Site Event Support
- Assist with event set-up and logistics on the ground.
- Support communications team with photography and real-time social media updates.
- Help manage distribution of materials and attendee support.
Post-Event Follow-Up
- Draft summary reports or event recaps.
- Assist in analyzing event feedback (e.g., from surveys or polls).
- Support the creation of post-event content and ensure all event assets are archived.
General Administrative Support
- Maintain an up-to-date event calendar.
- Assist in preparing briefing packs for internal and external stakeholders.
- Track, file, and organize all relevant documentation and communications related to each event.
Qualifications
- Diploma or recently completed degree in Communications, Marketing, Public Relations, Journalism or a related field
- Prior experience (internship, volunteer, or entry-level) in event planning, coordination, or administrative support is an advantage.
- Proficiency in Microsoft office, Adobe Creative, Canva
- Strong organizational skills and attention to details
- Strong writing and editing skills including experience in writing blogs, articles, reports, and communication materials.
