Centre for Health Solutions – Kenya (CHS) is a dynamic, indigenous, and not-for-profit health organization committed to implementing innovative and evidence-based solutions to address emerging and existing public health challenges in Kenya. Through the use of local expertise, strategic partnerships, and collaboration with national and county governments, CHS supports health interventions that create lasting impact and drive sustainable development.
One of CHS’s flagship initiatives is the Tamatisha TB Project, a 5-year cooperative agreement launched in May 2024 to strengthen Kenya’s tuberculosis (TB) control efforts. The program seeks to reduce the incidence and mortality of TB by improving the detection and treatment of all TB forms, enhancing preventive strategies among high-risk populations, and reinforcing the capacity of national and county-level TB programs. Operating nationwide with intensive focus in 16 key counties, the project is implemented by CHS in partnership with the Respiratory Society of Kenya (RESOK), Stop TB Partnership-Kenya, EPCON, and Management Sciences for Health (MSH).
As part of its mandate to deliver quality and impactful health programming, CHS is seeking to recruit a Finance & Administration Manager who will provide strategic oversight and operational leadership in financial, administrative, human resource, and logistical functions for the Tamatisha TB Project. This position is based in Nairobi.
Position Title: Finance & Administration Manager
Reference Number: CHS/HR/Tamatisha TB/FAM/001/2025
Location: Nairobi, Kenya
Application Deadline: July 27, 2025
Reporting to: Chief of Party (Administrative), Finance & Administration Director (Functional)
Type of Engagement: Full-time
Overall Job Function
The Finance and Administration Manager (FAM) will play a central role in ensuring sound financial and administrative operations for the Tamatisha TB Project. The role is pivotal in enabling compliance with donor regulations and organizational policies, supporting effective resource planning and management, and driving transparency and efficiency in project delivery.
The FAM will provide direct support and oversight for financial planning and reporting, budgeting, procurement, sub-award management, human resource coordination, logistical operations, asset control, and compliance with the prime award’s terms and conditions. The position requires an individual with significant experience in managing donor-funded programs, strong financial acumen, a collaborative work ethic, and the ability to lead and support cross-functional teams.
Key Responsibilities
The Finance and Administration Manager will be responsible for:
1. Financial Planning, Management and Reporting
- Developing accurate and timely financial reports and forecasts to support decision-making.
- Preparing and reviewing budgets, ensuring alignment with programmatic goals and donor requirements.
- Producing financial statements and reports for internal stakeholders and donor agencies.
- Monitoring expenditures against approved budgets and identifying opportunities for cost savings.
- Overseeing day-to-day accounting operations, including accounts payable and receivable, payroll, and general ledger maintenance.
- Coordinating and supporting internal and external audits by preparing required financial records and schedules.
- Ensuring disclosure and tracking of VAT payments for exemption and compliance purposes.
2. Internal Controls and Compliance
- Establishing and maintaining robust internal control systems to safeguard project assets and deter fraud.
- Ensuring compliance with CHS policies, donor regulations, and statutory financial obligations.
- Conducting periodic reviews of financial procedures to improve accuracy and efficiency.
- Maintaining up-to-date knowledge of regulatory requirements and ensuring adherence to financial laws and guidelines.
3. Grants and Sub-Award Management
- Overseeing the financial and administrative aspects of sub-awards issued to project partners and sub-recipients.
- Tracking sub-grant budgets, disbursements, financial reports, and performance.
- Ensuring timely and accurate sub-recipient reporting, accountability, and compliance.
- Providing capacity-building support and training to sub-recipients on financial compliance and best practices.
4. Human Resources and Administration
- Coordinating human resources operations including recruitment, onboarding, performance reviews, staff records, and compliance with labor laws.
- Supervising finance and administrative staff to ensure high performance and efficient operations.
- Ensuring the confidentiality and integrity of HR and payroll records.
- Supporting staff welfare and ensuring adherence to CHS human resource policies and practices.
5. Procurement, Logistics and Asset Management
- Managing procurement activities in compliance with organizational and donor procurement guidelines.
- Monitoring and supporting the inventory of supplies and services required for program delivery.
- Ensuring efficient logistics support for travel, events, field operations, and project activities.
- Maintaining an accurate fixed assets register and ensuring proper tagging, tracking, and reporting of assets.
- Conducting regular asset verifications and ensuring timely disposal or reallocation of obsolete or idle assets.
6. Strategic Support and Leadership
- Providing technical advice and financial insights to senior management for effective decision-making.
- Supporting program teams in aligning financial strategies with programmatic outcomes.
- Participating in strategic planning, policy development, and operational reviews.
- Driving continuous improvement in financial and administrative systems, tools, and processes.
- Acting as the financial liaison with auditors, regulatory authorities, and donor representatives as required.
Professional Requirements
To be considered for this role, applicants must meet the following professional and technical criteria:
- A Master’s degree in Business Administration, Accounting, Finance, Commerce, Human Resources, or a related discipline.
- A recognized professional accounting certification such as CPA (Certified Public Accountant), ACCA (Association of Chartered Certified Accountants), or an equivalent qualification is mandatory.
- At least 10 years of progressive experience in managing the financial and administrative functions of donor-funded programs, particularly within the public health or development sector.
- Demonstrated capacity to supervise cross-functional teams in finance, logistics, human resources, and grant management.
- Strong financial management and analytical skills, including proficiency in budgeting, financial forecasting, and financial reporting.
- Advanced computer skills, especially with financial management software and Microsoft Excel.
Functional Competencies
The ideal candidate should exhibit the following core competencies:
- Analytical Skills: Ability to analyze financial data, draw insights, and recommend effective interventions.
- People Management: Strong leadership skills to manage and mentor finance and administrative staff.
- Financial Expertise: Advanced capabilities in preparing financial reports, conducting audits, and ensuring regulatory compliance.
- Time Management: Exceptional organizational skills and ability to manage multiple priorities under tight deadlines.
- Independence and Initiative: Capacity to work independently and demonstrate sound judgment.
- Team Orientation: A collaborative spirit with the ability to work effectively in cross-functional teams.
- Discretion and Integrity: Commitment to maintaining confidentiality and high ethical standards.
- Donor-Funded Experience: Previous exposure to U.S. Government (USG) funded programs or similar donor environments is highly desirable.
Work Environment and Culture
At CHS, staff are part of a mission-driven organization focused on transforming public health outcomes in Kenya. The organization fosters an inclusive and respectful work environment that supports professional development, teamwork, and accountability. Employees are encouraged to innovate and contribute meaningfully to the achievement of program objectives and the wider organizational vision.
CHS is an equal opportunity employer and promotes diversity, equity, and inclusion. All qualified individuals are encouraged to apply regardless of age, gender, religion, ethnicity, or disability status.
Application Process
Interested and qualified candidates are invited to submit their applications via email. The application should include:
- A cover letter clearly detailing interest in the position and relevant experience
- An updated Curriculum Vitae (CV) with contact details of three referees
- The subject line of the email should clearly quote the position title and reference number as follows:
Finance & Administration Manager: CHS/HR/Tamatisha TB/FAM/001/2025
Send your application to: [email protected]
Deadline for Applications: July 27, 2025
Only shortlisted applicants will be contacted for interviews. Please note that canvassing will lead to automatic disqualification.
For professionals with a strong background in financial and administrative management, particularly within donor-funded programs, this role offers a unique opportunity to contribute to the national TB response and influence public health outcomes in Kenya. If you are passionate about leading effective operational teams and driving accountability in program implementation, we encourage you to apply for this vital position at CHS.
