The Social Health Authority (SHA) Hiring Senior Records Management Officer 

Minimum Qualifications:

Bachelors Degree

Job Term:

Permanent and Pensionable

Position Level:

SHA 6

Number of positions:

1

Qualifications, Skills and Experience Required:

Person Specifications: For appointment to this grade, an officer must have:

1. Cumulative service period of six (6) years’ work experience, three (3) years of which should have been at the grade of Records Management Officer I or in a comparable position.
2. Bachelor’s Degree in any of the following disciplines: Information Science and Records Management, Records and Information Management, Library and Information Sciences, Business Information Technology, Information Studies, or equivalent qualifications from a recognized institution.
3. Membership to a relevant professional body where applicable and in a good standing.
4. Proficiency in computer applications.
5. Shown merit and ability as reflected in work performance and results.

Responsibilities:

Duties and responsibilities at this level will entail:

1. Authorizing opening of files.
2. Ensuring safe custody and maintenance of documents and records.
3. Coordinating regular inventory of records.
4. Supervising categorization of data and records identified and collected.
5. Ensuring maintenance of databases of records collected, collated, analyzed, and stored.
6. Ensuring maintenance of an institutional repository.
7. Ensuring records gathered for exiting officers are appraised in the record centre.
8. Coordinating identification of vital records for backup in the event of disaster.
9. Ensuring maintenance of a log of all records in the centre.
10. Coordinating on-the-job training in the e-registry workflow system.
11. Ensuring compliance with records and information management standards, guidelines, and procedures.
12. Ensuring security of information, documents, files, and office equipment.
13. Supervising, guiding, and developing staff working under him/her.
14. Ensuring safe and conducive working environment.

Apply Here

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