The Kenya Maritime Authority (KMA) is the state agency mandated to regulate, coordinate, and oversee maritime affairs in Kenya. In fulfilling its statutory mandate, the Authority seeks to recruit competent, dynamic, and self-driven individuals to join its team. The Authority has announced the availability of vacancies for Office Assistants under Grade KMAG 10. These positions present an opportunity for eligible candidates to serve in a supportive administrative capacity while ensuring efficiency in the day-to-day operations of the Authority.
KMA operates within a highly professional environment and upholds values of integrity, accountability, and service delivery in alignment with Kenya’s Vision 2030, the Blue Economy agenda, and international maritime obligations. The positions of Office Assistant are critical to ensuring smooth operations within offices, maintaining orderliness, providing essential support to staff, and enhancing workplace productivity through routine office services.
The Authority has advertised two (2) posts of Office Assistant, and successful candidates will be employed on pensionable terms, with access to medical cover. This comprehensive employment package ensures long-term job security, professional growth, and welfare support.
The remuneration package offered includes:
- Basic Salary: Kshs. 22,000.00 to Kshs. 49,000.00
- House Allowance: Kshs. 10,000.00
- Commuter Allowance: Kshs. 12,000.00
This compensation structure reflects the Authority’s commitment to ensuring fairness and recognition of employees’ contributions.
The application deadline for these positions is 6th October 2025.
The following sections provide a detailed overview of the Office Assistant role, including the job purpose, duties, responsibilities, and the minimum person specifications required for consideration.
Job Title: Office Assistant – 2 Posts
Grade: KMAG 10
Terms of Service: Pensionable with Medical Cover
Remuneration: Basic Salary (22,000 – 49,000) + House Allowance (10,000) + Commuter Allowance (12,000)
Job Purpose
The Office Assistant role is designed to ensure seamless administrative support within the Authority. Office Assistants are entrusted with routine but essential tasks that support operational efficiency. They handle cleaning services, messengerial duties, preparation and serving of tea, waste management, and other general office-related functions.
By executing these duties, Office Assistants contribute to creating a conducive work environment that promotes productivity among staff, ensures cleanliness, and maintains the orderliness of office spaces, meeting venues, and equipment.
This position plays a vital support role in the overall functionality of the Kenya Maritime Authority, ensuring that all employees operate in a safe, clean, and well-organized environment.
Detailed Job Description
The Office Assistant will perform the following duties and responsibilities:
- Cleaning offices, machines, equipment, and apparatus to ensure hygiene and functionality.
- Collecting and disposing of waste from offices to maintain sanitary conditions.
- Dusting offices and ensuring workspaces remain habitable, neat, and orderly.
- Moving and carrying office equipment and furniture while ensuring proper arrangement in designated areas.
- Dispatching letters and internal communications in a timely and professional manner.
- Arranging meeting venues promptly and professionally to facilitate smooth organizational operations.
- Maintaining an updated inventory of kitchen equipment and ensuring accountability for such resources.
- Preparing and serving tea within the office environment as required.
- Performing general office and messengerial duties, including supporting staff with routine administrative errands.
Person Specifications
To qualify for appointment as an Office Assistant, candidates must meet the following minimum requirements:
- Attainment of at least a mean grade D+ (plus) in the Kenya Certificate of Secondary Education (KCSE) or its equivalent qualification from a recognized institution.
- Proficiency in both English and Kiswahili languages, ensuring effective communication within the workplace.
- Possession of good interpersonal skills, necessary for interacting effectively with colleagues and supervisors.
Additional Notes on the Role
The Office Assistant position requires a dependable and adaptable individual who can handle multiple routine tasks with precision and consistency. Although the role does not demand advanced academic qualifications, it requires commitment, reliability, and a positive attitude towards maintaining cleanliness, order, and service delivery.
Candidates should demonstrate a willingness to support both administrative and operational staff, ensuring that the Authority’s offices remain conducive to productivity. Professionalism, time management, and respect for confidentiality are vital attributes in discharging the responsibilities attached to this role.
Terms of Service
The advertised posts are offered on pensionable terms, which means that successful candidates will enjoy long-term employment security and retirement benefits. In addition to pension contributions, employees will benefit from medical cover provided by the Authority. These provisions underline the Authority’s commitment to employee welfare and long-term career stability.
Remuneration Package
The compensation package is structured as follows:
- Basic Salary: Between Kshs. 22,000.00 and Kshs. 49,000.00 per month, depending on placement within the job grade and progression through service.
- House Allowance: Kshs. 10,000.00 per month, assisting employees in securing suitable housing.
- Commuter Allowance: Kshs. 12,000.00 per month, supporting transportation costs.
This comprehensive remuneration is competitive and reflects the importance of the Office Assistant role within the Kenya Maritime Authority.
Application Details
Interested candidates who meet the specified requirements are invited to submit their applications before the deadline date. The closing date for applications is 6th October 2025.
Applicants are encouraged to ensure that their applications are accurate, complete, and submitted through the designated application portal. Incomplete or late applications may not be considered.
Application
The Kenya Maritime Authority continues to play a critical role in advancing Kenya’s maritime agenda, including regulation, safety, and development of the Blue Economy. The Office Assistant positions provide an important opportunity for individuals who are eager to contribute to the smooth running of the Authority’s operations through reliable support services.
By undertaking responsibilities such as cleaning, arranging meeting venues, dispatching letters, maintaining office order, and providing hospitality services, the Office Assistant ensures a conducive environment for all other functions of the Authority to thrive.
Applications for these positions close on 6th October 2025, and interested candidates are advised to apply promptly.
