The Independent Electoral and Boundaries Commission (IEBC) invites applications from qualified and experienced professionals to serve as Voter Educators for the upcoming by-elections. These temporary positions are designed to enhance public awareness and participation in the electoral process. The Commission seeks individuals with deep community ties, proven experience in civic education, and a demonstrated commitment to democratic principles.
These roles will be based in specific electoral units where by-elections are scheduled to occur, namely:
- One (1) Voter Educator per County (for Baringo County).
- One (1) Voter Educator per Constituency (in the listed Constituencies where by-elections will take place).
- Two (2) Voter Educators per County Assembly Ward (in the listed County Assembly Wards with by-elections).
Job Type: Temporary (By-Election Period)
Location: By-Election Areas (County, Constituency, and County Assembly Ward Levels)
Application Deadline: October 16, 2025, at 05:00 PM
Job Description
The Voter Educator will play a pivotal role in ensuring that eligible voters within their assigned electoral units are adequately informed about the voting process, the importance of participation, and the principles underpinning democratic elections. This role is central to promoting informed and peaceful electoral participation and ensuring that every eligible citizen exercises their democratic right knowledgeably and responsibly.
The Voter Educator will work under the direct supervision of the County Elections Manager or the Constituency Returning Officer, depending on the level of engagement. They will also collaborate closely with Ward-based Voter Educators, local administration, community-based organizations, and other relevant stakeholders to ensure effective voter education and public outreach.
Duties and Responsibilities
The Voter Educator will be responsible for carrying out comprehensive voter education activities across assigned electoral units. Key duties and responsibilities include the following:
- Training and Supervision
- Assist in the recruitment, orientation, and training of Ward-based Voter Educators to ensure uniform understanding of voter education materials and delivery methodologies.
- Supervise Ward-based Voter Educators, providing continuous guidance, monitoring, and performance assessment throughout the by-election period.
- Hold regular progress review meetings with Ward-based teams to assess work implementation and address emerging issues.
- Resource Distribution and Management
- Receive, distribute, and maintain accountability for voter education, communication, information, and publicity materials as provided by the IEBC.
- Ensure timely and appropriate dissemination of voter education materials to targeted audiences across the County, Constituency, or Ward.
- Maintain proper records of materials distributed and activities conducted for effective reporting and audit purposes.
- Partnerships and Stakeholder Engagement
- Map and engage state and non-state partners operating within the assigned electoral area, including Civil Society Organizations (CSOs), Community-Based Organizations (CBOs), media outlets, religious institutions, youth networks, and other local influencers.
- Identify and collaborate with public benefit organizations serving marginalized groups such as women, youth, persons with disabilities, elderly citizens, and ethnic minorities.
- Represent the Returning Officer (RO) in stakeholder forums, meetings, or public events organized by partners that promote electoral awareness and participation.
- Build strong networks and maintain collaborative relationships with relevant local actors to enhance outreach and public trust in the electoral process.
- Voter Education Delivery
- Conduct voter education sessions through various channels, including community meetings, door-to-door campaigns, public barazas, and group discussions.
- Utilize mainstream and social media platforms to reach a wider audience with accurate, consistent, and relevant voter information.
- Ensure that voter education messages are contextually appropriate, inclusive, and sensitive to the local culture and language.
- Mobilize community participation and address voter apathy through interactive and informative engagements.
- Public Feedback and Issue Management
- Receive, record, and respond to election-related concerns or inquiries raised by the public during voter education sessions.
- Consolidate feedback from communities to inform future voter education strategies and improve service delivery.
- Collaborate with Ward-based educators and the Returning Officer to address misinformation and clarify voter concerns promptly and accurately.
- Planning and Coordination
- Develop detailed work plans and performance agreements in consultation with the Returning Officer and Ward-based Voter Educators.
- Ensure that all voter education activities are conducted in line with IEBC’s strategic objectives, timelines, and operational guidelines.
- Organize and coordinate meetings, workshops, and briefing sessions for accredited voter education providers, election observers, and media practitioners as directed by the Returning Officer.
- Assist in logistical arrangements for voter education activities, including securing venues, mobilizing participants, and ensuring smooth execution of scheduled programs.
- Reporting and Documentation
- Compile regular voter education, partnership, communication, and stakeholder engagement reports for review by the Returning Officer.
- Consolidate reports from Ward-based Voter Educators and submit comprehensive summaries of activities, achievements, and challenges encountered.
- Prepare and submit a final County or Constituency-based report upon completion of the voter education exercise, highlighting outcomes, key lessons learned, and recommendations for future improvement.
- Ensure timely submission of all reports, documentation, and supporting evidence as required by the Commission’s standards.
- Additional Responsibilities
- Support the Returning Officer in conducting briefing sessions for accredited voter education providers, election observers, and media practitioners.
- Participate in IEBC-organized training programs, workshops, and other capacity-building initiatives relevant to voter education.
- Assist in implementing any other duties assigned by the Returning Officer or County Elections Manager in support of the Commission’s objectives during the by-election period.
Job Requirements
To perform effectively in this position, applicants must demonstrate the following:
- Strong understanding of electoral processes, democratic governance, and community mobilization.
- Proven experience in conducting voter education, civic engagement, or social work at the community level.
- Ability to develop, coordinate, and manage voter education programs efficiently.
- Excellent communication and interpersonal skills, with the ability to engage diverse audiences.
- Strong report writing and documentation skills.
- Working knowledge of computers and social media platforms to facilitate digital voter education.
- Commitment to non-partisanship, integrity, and impartiality in performing assigned duties.
Supervision and Reporting Structure
The Voter Educator will report directly to the County Elections Manager or the Constituency Returning Officer, depending on the designated area of assignment. The role involves extensive coordination with other IEBC staff, Ward-based Voter Educators, and community partners to ensure efficient implementation of voter education programs across electoral units.
Supervision will include periodic evaluations to assess performance, compliance with IEBC guidelines, and the effectiveness of voter education campaigns. The Voter Educator is expected to maintain high ethical standards, professionalism, and strict confidentiality in handling all electoral-related information and activities.
Work Environment
This is a field-based role requiring flexibility, travel, and extensive community interaction. The Voter Educator must be willing to work in various locations within the assigned electoral unit and adhere to IEBC’s operational timelines. Activities may involve outdoor meetings, public forums, and engagements with diverse community groups, sometimes outside regular working hours.
The position also demands adaptability in utilizing both traditional and digital communication methods to reach the intended audiences effectively.
Commitment and Exclusivity
Candidates appointed to this role must not engage in any other employment during the contract period. They are required to commit fully to IEBC duties and abide by all stipulated terms and conditions of service. Exclusivity ensures neutrality, focus, and adherence to the Commission’s mandate of delivering free, fair, and credible elections.
Expected Outcomes
By the conclusion of the voter education program, the Voter Educator is expected to have:
- Enhanced voter awareness and participation within the electoral unit.
- Strengthened collaboration among community actors in promoting electoral integrity.
- Delivered clear, accurate, and accessible voter information to the public.
- Documented comprehensive reports detailing outreach activities and measurable impacts.
- Contributed meaningfully to the Commission’s efforts in ensuring informed and credible by-elections.
Application Guidelines
Applicants must be residents of the County, Constituency, or Ward where the by-election is taking place. They must be speakers of the main local language and possess a diploma or higher qualification in a relevant field such as Social Sciences or Project Management. A minimum of three years of experience in voter education, community mobilization, or social work is required.
Interested candidates should ensure that all applications are submitted by October 16, 2025, at 05:00 PM. Only shortlisted applicants will be contacted for further engagement.
