Independent Government Institution Hiring In 8 Positions

An independent government institution in Kenya invites qualified, experienced, and results-oriented individuals to apply for vacant positions as part of its ongoing efforts to strengthen institutional capacity, enhance operational efficiency, and uphold public service excellence. The institution plays a critical role in implementing administrative, security, and operational functions that support national service delivery, accountability, and effective governance.

The institution seeks competent and professional officers who are committed to integrity, performance, and public service values. Applicants must be Kenyan citizens with a willingness to work in any part of the Republic under minimum supervision and often within high-pressure environments. Successful candidates will join a team dedicated to promoting transparency, efficiency, and professional standards in public administration and institutional management.

Below are the available job vacancies, duties, and responsibilities for each position.

1. Senior Administration Officer – Grade 5 (Ref. 01/2025)

1 Post

Overview
The Senior Administration Officer will report directly to the Principal Administration Officer and will be responsible for coordinating and overseeing administrative operations across the institution. This role is vital to ensuring efficient, transparent, and compliant implementation of administrative policies, procedures, and programs. The officer will play a central role in organizing administrative systems, supervising operational units, and providing leadership in institutional support functions.

Duties and Responsibilities
The Senior Administration Officer will be responsible for a wide range of administrative functions that ensure effective coordination and operational support to all departments. The key duties include:

Coordinating the implementation of policies, guidelines, and procedures related to administrative services and general office management.
Supervising and monitoring administrative operations including transport management, office services, records management, furniture and equipment standardization, and logistics.
Providing administrative guidance and oversight to ensure compliance with established rules, regulations, and government policies.
Overseeing the management and maintenance of the organization’s physical assets, ensuring proper inventory management, and accountability of institutional resources.
Ensuring the institution’s administrative systems and processes are efficient, transparent, and aligned with organizational goals.
Implementing and monitoring administrative control mechanisms that enhance the institution’s productivity and cost-effectiveness.
Managing and coordinating library and information management services to support knowledge retention and institutional learning.
Supervising administrative support staff and ensuring that work standards, discipline, and ethics are upheld in line with the public service code of conduct.
Providing leadership in office planning, organization, and utilization of resources to achieve administrative efficiency.
Overseeing the implementation of occupational health and safety measures within the institution to ensure a safe and conducive working environment.
Coordinating logistical support for institutional programs, meetings, and conferences, ensuring effective communication and documentation.
Participating in strategic planning, reporting, and performance evaluation processes within the administrative department.
Supporting human resource administration by ensuring the proper maintenance of personnel records, leave management, and staff welfare programs.
Any other related duties as may be assigned from time to time to support institutional operations.

Qualifications and Experience
For appointment to this position, a candidate must have:

i. Served as an Administration Officer I or equivalent position for a minimum period of three (3) years in the Public Service or in a reputable private sector organization;
ii. A Bachelor’s degree in a relevant Social Science such as Public Administration, Business Administration, Management, Sociology, Political Science, or an equivalent qualification from a recognized university;
iii. Attended and successfully completed an administrative officers’ induction course; and
iv. Demonstrated merit and ability as reflected in work performance and results.

Personal Attributes and Skills
The successful candidate should demonstrate:

High integrity and ethical conduct;
Excellent planning, organization, and coordination skills;
Strong decision-making and problem-solving abilities;
Effective communication and interpersonal skills;
Proficiency in computer applications;
Ability to manage people and resources effectively;
A results-oriented and self-driven approach to work;
A team-player attitude with respect for diversity and inclusivity.

2. Security Officer III – Grade 8 (Ref. 03/2025)

7 Posts

Overview
The Security Officer III will be responsible for providing security and protection services to the institution’s premises, assets, staff, and clients. The officer will be expected to ensure a secure and safe working environment through the implementation of preventive security measures, surveillance, and emergency response operations.

This position requires individuals with proven experience in disciplined or professional security environments, strong situational awareness, and an understanding of both physical and operational security principles.

Duties and Responsibilities
The Security Officer III will be responsible for:

Providing security to the institution’s premises, assets, installations, staff, and visitors.
Conducting routine and random security patrols, inspections, and surveillance within and around institutional facilities.
Monitoring and controlling access to the institution’s buildings, facilities, and restricted areas in compliance with established security procedures.
Conducting screening and verification of visitors, vehicles, and goods entering the premises to prevent unauthorized access or prohibited items.
Carrying out random security surveys and assessments to identify potential risks and propose mitigation measures.
Managing control room operations, including monitoring of CCTV systems, alarms, and communication networks.
Conducting investigations on reported security breaches, thefts, accidents, or irregularities and preparing detailed incident reports.
Preparing and submitting security briefs, reports, and logs for record-keeping and decision-making.
Responding promptly to emergencies, including fire, medical, or security incidents, and coordinating rescue or evacuation procedures as needed.
Ensuring the implementation of standard operating procedures for physical and personnel security across all institutional departments.
Liaising with law enforcement agencies and other security stakeholders on matters relating to safety, crime prevention, and investigations.
Maintaining high levels of alertness, discipline, and professionalism while on duty.
Providing security guidance to staff and supporting the enforcement of institutional policies related to safety and conduct.
Participating in risk and disaster management drills, training, and safety awareness programs.
Any other duties related to security and safety as may be assigned by supervisors.

Qualifications and Experience
For appointment to this grade, a candidate must have:

i. Served for a minimum period of five (5) years in a relevant position within the Government Disciplined Forces (e.g., Police Service, Kenya Defence Forces, Prisons Service) or within a reputable security organization;
ii. A Diploma in any of the following fields: Criminology, Law, Security Management and Police Work, Police Science, Peace Building, Conflict Management, Risk and Disaster Management, or an equivalent qualification from a recognized institution;
iii. A Certificate in any of the following fields: Investigation, Intelligence, Security, or an equivalent qualification lasting not less than three (3) months from a recognized institution; and
iv. A Certificate in Computer Applications from a recognized institution.

Additional Advantage

Proficiency and possession of a valid driving license will be an added advantage.

Personal Attributes and Competencies
The ideal candidate should exhibit:

High levels of integrity, discipline, and confidentiality;
Professionalism and reliability in performing security operations;
Good communication and interpersonal skills;
Sound judgment and ability to make quick, accurate decisions in high-pressure situations;
Capacity to work under minimum supervision;
Strong team spirit and respect for diversity;
Self-motivation and ability to maintain calm under stress;
Basic computer literacy and ability to use digital security systems.

Application Procedure

Interested and qualified candidates should submit hard-copy applications clearly indicating the Job Title and Reference Number on both the application letter and envelope.

Applications should include:

A detailed Curriculum Vitae (CV) outlining qualifications, work experience, and contact details;
Certified copies of academic and professional certificates;
Copies of appointment and promotion letters, where applicable;
Copies of other relevant testimonials;
A copy of the National Identity Card; and
Names and contact details of three (3) referees who can verify professional and character suitability.

Completed applications should be addressed and delivered to:

The Director General
P.O. Box 74497–00200
NAIROBI

Or dropped off physically at The Star Newspaper Offices, Lion Place, Westlands, Nairobi.

Applications must be received on or before 18th November 2025. Late applications will not be considered.

Clearance Requirements

Successful candidates will be required to present valid clearances from the following bodies prior to appointment:

Higher Education Loans Board (HELB)
Kenya Revenue Authority (KRA)
Directorate of Criminal Investigation (DCI)
Ethics and Anti-Corruption Commission (EACC)
Credit Reference Bureau (CRB)
Any relevant professional body (where applicable)

Additional Information

Only shortlisted candidates will be contacted.
The institution is an equal opportunity employer and is committed to diversity and inclusion in its recruitment processes.
Persons with disabilities, women, intersex persons, and other marginalized groups are strongly encouraged to apply.
The institution upholds integrity and professionalism and expects all applicants to adhere to the highest ethical standards in the application process.

About the Institution

This independent government institution operates within Kenya’s public service framework and is mandated to support national governance, administrative management, and institutional development. It provides critical services aimed at enhancing efficiency, transparency, and accountability in line with the Government’s reform agenda.

Its operational structure is designed to promote effective coordination between administrative, security, and technical departments to achieve sustainable institutional performance. Staff are expected to exhibit high levels of commitment, professionalism, and adherence to ethical conduct while supporting public service delivery.

The institution values meritocracy, teamwork, continuous improvement, and public trust as fundamental pillars of its service delivery model.

Key Considerations for Applicants

Applicants are reminded to ensure that all documentation is authentic, complete, and properly referenced to avoid disqualification. Applications should be neatly packaged and submitted before the stated deadline.

Candidates who meet the required qualifications and demonstrate strong ethical values, leadership, and technical skills will have the opportunity to contribute meaningfully to the institution’s vision of excellence in public service delivery.

Working in this institution presents an opportunity to:

Serve the public in a challenging but rewarding environment;
Be part of a team that upholds national integrity and professionalism;
Contribute to the strengthening of Kenya’s institutional frameworks and governance systems.

The positions demand individuals who are results-driven, self-motivated, and willing to work in any part of the country. The work environment involves long hours, strict adherence to regulations, and high expectations for performance and accountability.

The institution provides a competitive remuneration package and an opportunity for career advancement in accordance with government guidelines and internal human resource policies.

Important Notes

Applicants are advised that canvassing in any form will lead to automatic disqualification. Any misrepresentation of information or falsification of documents will also result in disqualification and possible prosecution under applicable laws.

All applications should strictly follow the format indicated in this advertisement to ensure uniformity and ease of processing.