DHL Supply Chain Kenya Limited, a unit within the global Deutsche Post DHL Group, is currently seeking applications for the position of GMT – Finance. As part of a multinational organization operating in more than 220 countries and territories, DHL Supply Chain continues to uphold high standards in logistics, supply chain solutions, and related services. This recruitment aims to identify a finance professional who can support essential functions within the Finance Department and contribute to the company’s operational effectiveness.
The role is positioned within the Finance Business Area and is intended for a candidate with entry-level experience who is ready to engage in treasury operations, statutory filing responsibilities, reconciliations, and general finance processes. The selected individual will assist in financial operations that support day-to-day activities and long-term objectives. The position requires the ability to maintain accuracy, comply with internal processes, and collaborate with colleagues to meet business expectations.
The GMT – Finance role forms an integral part of internal financial management. Individuals in this position provide valuable support in ensuring compliance with statutory requirements, maintaining accurate records, facilitating reporting, and strengthening internal financial controls. With guidance from the Senior Financial Accountant, the role will contribute to process improvement, operational integrity, and timely execution of financial tasks.
This article outlines the detailed job description, responsibilities, and scope of work associated with this position. Because the role consists of multiple operational and administrative duties, applicants are encouraged to review the responsibilities in detail to understand the expectations before submitting their application.
Job Description: GMT – Finance
The GMT – Finance position focuses primarily on treasury support, statutory filings, reconciliations, documentation management, and financial administrative tasks. The role assists the finance team in safeguarding financial accuracy and ensuring timely execution of required processes. Below is a detailed outline of responsibilities associated with this role.
- Daily Bank Statement Management
The individual will be responsible for downloading daily bank statements from the relevant banking platforms and preparing the daily bank listing file. This task ensures that financial information remains up-to-date and available for internal review. It also supports timely reconciliations and strengthens oversight of cash flow activities. - Management of Banking Access and User Profiles
The role involves adding, deleting, or adjusting user access, including agents and signatories, across various banking platforms. Proper management of permissions is necessary to maintain system integrity and safeguard the organization’s financial information. This includes ensuring that only authorized personnel have access to specific functions, particularly within the banking system. - Uploading Payments on the Bank Portal
An essential task of the position is uploading payments accurately on the designated banking portals. The individual will ensure that payment files are complete, accurate, and processed within internal timelines. This includes coordinating with internal teams to confirm invoice approvals and ensuring compliance with internal payment procedures. - Annual Renewals of Bank Guarantees and Facility Letters
The GMT – Finance will support the annual renewal of the Total bank guarantee and assist in renewing bank facility letters. These activities play a critical role in maintaining the company’s financial relationships and ensuring operational continuity, particularly relating to credit facilities and guarantees that support business operations. - Reviewing and Updating Treasury-Related SOPs
The individual will be expected to participate in reviewing and updating standard operating procedures related to treasury tasks. This requires an understanding of internal controls, financial risk considerations, and compliance requirements. Periodic updates ensure that procedures remain aligned with organizational needs and evolving regulations. - Petty Cash Management and Reconciliation
The role includes responsibility for petty cash reconciliations and journal postings. Maintaining accurate petty cash records supports transparency in small-scale expenditures and ensures the completeness of financial reporting. - M-Pesa Payments and Reconciliations
M-Pesa transactions form part of the organization’s financial activities. The GMT – Finance will handle M-Pesa payments and carry out the required reconciliations. Ensuring accuracy in mobile money transactions helps maintain internal accountability and supports seamless supplier or operational payments. - Quarterly Sign-Offs of Bank Signatories and M-Pesa Accounts
The role includes coordinating quarterly sign-offs for East Africa bank signatories and M-Pesa accounts. This activity helps maintain updated records, verify authorized personnel, and comply with internal audit expectations. These sign-offs also support risk mitigation strategies. - Monthly Statutory Filing
The individual will be responsible for filing PAYE, NITA, and House Levy on a monthly basis. These statutory requirements must be completed accurately and within established deadlines to avoid penalties and ensure compliance with Kenyan regulatory bodies. - Monthly Filing of WHT, WHVAT, and VAT
The role includes filing Withholding Tax, Withholding VAT, and Value Added Tax every month. These tasks require accuracy and a strong understanding of statutory obligations. The GST and VAT filings are key components of tax compliance, making precision essential. - Annual Filing of Motor Vehicle Advance Tax
The GMT – Finance will support the annual filing of Advance Tax for motor vehicles. Maintaining compliance with vehicle-related obligations is necessary for the organization’s operations, especially where company vehicles are involved in service delivery or logistics support. - Participation in Process Improvement Projects
The individual will actively participate in process improvement initiatives across the finance department. This may include identifying inefficiencies, proposing new approaches, contributing to system upgrades, or supporting automation projects. - Intercompany Cross Charges
The position involves performing Intercompany Cross Charges, which require coordination across different units or country offices. Ensuring proper allocation of expenses supports transparency and enables accurate financial reporting across related entities. - Booking of Intercompany and Third-Party Accounts Payable Invoices
The GMT – Finance will be responsible for booking AP invoices for intercompany transactions and third-party suppliers. This requires understanding invoice structures, correct coding, and ensuring compliance with internal procurement and financial procedures. - Processing Purchase Orders
The individual will assist in processing purchase orders for suppliers. This activity forms part of the procurement-to-pay cycle and supports financial accuracy in supplier relationships. - Uploading Budgets
The role includes uploading budgets into designated systems during budgeting cycles. The accuracy of uploaded budgets ensures proper financial planning and helps senior management monitor variances across cost centers. - Monthly Balance Sheet Reconciliations
The GMT – Finance will perform monthly balance sheet reconciliations. This involves reviewing balances, identifying discrepancies, resolving issues with relevant stakeholders, and maintaining up-to-date, accurate financial records. Balance sheet reconciliations are critical in ensuring the integrity of financial statements and supporting audit processes. - Management of Capital Expenditure Requests
The role includes raising capital expenditure (CAPEX) requests for all capital expenditures and handling manual additions when required. These activities help track long-term investments and ensure compliance with internal approval processes.
Summary of Role Expectations
The GMT – Finance role is suited for an individual who can work under pressure, manage deadlines, and handle multiple financial tasks with accuracy. The role requires a high level of responsibility and engagement in daily, monthly, quarterly, and annual financial processes. Effective use of Microsoft Office and Excel supports efficient execution of assigned duties.
The position also requires flexibility, as the individual may be expected to work extended or irregular hours depending on operational needs. Strong decision-making capabilities contribute to effective problem-solving in the finance function.
Application Information
Applications for this position are to be submitted via Job Watch using the designated online link. Applicants should review the responsibilities in detail before applying to ensure alignment with personal skills, experience, and interest areas.
