The organization is inviting applications from suitably qualified and motivated individuals for several open positions based in Nairobi, Kenya. These roles span finance, management support, supply chain operations, and information and data management. Each position contributes to the organization’s ongoing work in delivering efficient administrative, operational, and programmatic support across its functions. Interested applicants are encouraged to review the detailed job descriptions provided for each role and submit their applications before the stipulated deadlines.
The following positions are currently open for recruitment:
Assistant Finance Officer
Associate Management Support Officer
Assistant Supply Officer
Intern – Information and Data Management
The sections below provide a comprehensive overview of each role, including key responsibilities and performance expectations. Applicants should ensure they have reviewed all information provided before initiating their applications.
Introduction
The organization continues to expand and strengthen its operational capacity in Nairobi by seeking professionals and early-career candidates who can support its administrative and programmatic objectives. Through these advertised roles, the institution aims to reinforce essential functions linked to financial management, administrative coordination, supply chain efficiency, and data-driven operations. Each advertised position plays an important role in ensuring smooth internal processes and accurate, timely service delivery to different departments and stakeholders.
Candidates applying for these opportunities are expected to demonstrate a strong commitment to professionalism, accuracy, and adherence to established processes. The institution values individuals who can operate within structured systems while offering reliable support in their designated functional areas. The subsections below provide an in-depth job description for every position listed, to help applicants determine the most appropriate role based on their experience and career goals.
Assistant Finance Officer
Job Location: Nairobi (CO), Kenya
Job ID: JR2561365
Employment Category: Regular Assignment, NOA Level
The Assistant Finance Officer will support the financial operations of the organization by contributing to the planning, monitoring, and execution of financial transactions. This role requires consistent implementation of financial rules, policies, and procedures to promote accountability and efficiency.
Key Responsibilities:
- Participate in the preparation and review of financial documents such as payment requests, invoices, travel claims, and service provider payments to ensure accuracy and compliance with established financial rules.
- Assist in updating and maintaining financial records, ensuring timely posting of transactions into the financial management system and supporting reconciliation processes.
- Support the preparation of routine financial reports, including expenditure summaries, budget utilization reports, and financial statements required by internal or external stakeholders.
- Perform periodic verification of financial data, identifying discrepancies and assisting in resolution through coordination with relevant units.
- Contribute to budget monitoring by tracking expenditures against approved budgets and notifying relevant officers of variances requiring attention.
- Support financial audit preparations by compiling the necessary documentation and facilitating access to records for auditors.
- Maintain proper filing systems for financial documentation, ensuring both digital and physical financial records are organized and accessible.
- Assist in the implementation of internal controls to safeguard organizational funds and promote transparency in financial operations.
- Provide support during the year-end financial closure process through preparation of schedules, reconciliation of balances, and consolidation of required financial data.
- Offer guidance to other staff on financial procedures when required, ensuring adherence to approved policies and processes.
This position plays an essential role in supporting accurate financial management, timely reporting, and effective internal controls that enable smooth operational and programmatic implementation.
Associate Management Support Officer
Job Location: Nairobi (CO), Kenya
Job ID: JR2561377
Employment Category: Regular Assignment, NOB Level
The Associate Management Support Officer will provide administrative and coordination support to enhance organizational efficiency. This role involves managing workflows, supporting strategic planning processes, and ensuring timely execution of administrative tasks across assigned units.
Key Responsibilities:
- Coordinate the planning and implementation of administrative workplans, ensuring activities align with organizational priorities and timelines.
- Monitor progress of ongoing projects or administrative initiatives and prepare regular status updates for supervisors and relevant stakeholders.
- Facilitate communication across departments by managing information flow, distributing documents, and ensuring follow-up on outstanding actions.
- Organize and support internal meetings, workshops, and strategic discussions, including preparation of agendas, minutes, and logistical arrangements.
- Assist in drafting reports, briefing notes, and other documentation required for management decision-making or internal review.
- Support the development and monitoring of performance indicators to track progress of administrative or strategic initiatives.
- Maintain administrative records, including correspondence, project files, and reports, ensuring proper storage and retrieval systems are in place.
- Participate in improvement of administrative workflows by identifying bottlenecks and proposing enhancement measures that align with organizational standards.
- Coordinate travel arrangements for designated staff, including preparation of travel authorizations, logistical planning, and documentation support.
- Monitor compliance with administrative policies and procedures and inform management when corrective actions are required.
- Facilitate onboarding support for new staff, ensuring they receive relevant administrative guidance and have access to necessary systems and resources.
- Liaise with external partners, contractors, and internal units to ensure smooth coordination of tasks related to administration or project support.
This role is designed for an individual capable of managing multiple administrative priorities and supporting management teams through structured coordination and documentation processes.
Assistant Supply Officer
Job Location: Nairobi (CO), Kenya
Job ID: JR2561601
Employment Category: Regular Assignment, NOA Level
The Assistant Supply Officer will support the organization’s supply chain and logistics operations, ensuring goods and services are procured efficiently and delivered in accordance with established guidelines. This position ensures timely, compliant, and cost-effective procurement and logistics support to meet operational and programmatic requirements.
Key Responsibilities:
- Assist in coordinating procurement processes for goods and services, ensuring compliance with procurement policies, competitive processes, and documentation requirements.
- Prepare and review procurement requests to confirm specifications, funding availability, and alignment with organizational needs.
- Support the solicitation of bids, quotations, and proposals by helping prepare tender documents, evaluating supplier submissions, and participating in recommendation processes.
- Assist in contract administration by preparing contract documents, maintaining contract records, and monitoring supplier performance.
- Coordinate logistical arrangements for the transportation, storage, and distribution of supplies, ensuring timely delivery to intended destinations.
- Support inventory management by maintaining accurate records, participating in physical stock counts, and updating inventory systems.
- Track procurement progress and provide regular updates to requisitioning units, ensuring transparency throughout the procurement cycle.
- Assist in maintaining vendor databases, ensuring supplier information is up to date and conducting preliminary assessments of supplier credibility.
- Contribute to the preparation of supply chain reports, including procurement updates, inventory status reports, and logistics activity summaries.
- Support emergency procurement or rapid procurement processes when required, ensuring adherence to exceptional procedure guidelines.
- Maintain organized filing systems for procurement documentation, ensuring easy retrieval during audits or internal reviews.
- Provide guidance to other staff involved in procurement actions to ensure proper application of supply chain rules and processes.
The Assistant Supply Officer helps ensure availability of required goods and services, effective vendor engagement, and adherence to procurement standards needed for smooth organizational operations.
Intern – Information and Data Management
Job Location: Nairobi (RB), Kenya
Job ID: JR2561598
Employment Category: Internship, Affiliate
The Intern in Information and Data Management will support data collection, organization, analysis, and reporting activities within the relevant unit. This is an opportunity for an early-career candidate to gain exposure to structured data management processes and contribute to ongoing information-related projects.
Key Responsibilities:
- Assist in collecting, cleaning, and organizing operational or programmatic data required for reporting or analysis.
- Support the maintenance of databases by entering data, verifying data accuracy, and updating records as instructed.
- Participate in data validation exercises to ensure consistency, completeness, and reliability of key datasets.
- Help compile statistical summaries, tables, or charts used in internal reports, dashboards, and presentations.
- Contribute to the preparation of periodic information updates and data snapshots for use by different departments.
- Assist in retrieving data from various sources and supporting data requests from supervisors or departments.
- Perform basic data analysis under supervision, including identifying trends or discrepancies requiring follow-up.
- Support documentation processes by updating information management guidelines, data dictionaries, or procedural notes when needed.
- Participate in meetings and briefings related to data management, taking notes and supporting follow-up on discussed action points.
- Maintain organized digital folders and ensure documentation is stored according to established information management protocols.
- Provide general administrative support to the unit, including document preparation, communication tasks, and logistical assistance for information-related activities.
This internship role is structured to help the intern gain practical experience in data management while supporting the team in maintaining organized, accurate, and accessible information.
Conclusion
The listed positions provide opportunities for applicants with diverse skill sets to contribute to the organization’s operational and administrative functions. Each role requires dedication to established processes, attention to detail, and a commitment to delivering high-quality support. Applicants should carefully review the job descriptions and ensure they submit all required details during the application process.
