A well-established organization operating within a regulated and people-driven environment is inviting applications from suitably qualified and experienced professionals for the position of Human Resources Manager. This role is based in Nairobi, Kenya, and presents an opportunity for an experienced human resources practitioner to take on a leadership role within a structured organizational setting.
The Human Resources Manager position is a senior-level role that plays a central part in managing employee relations, ensuring compliance with labour legislation, supporting organizational processes, and overseeing the full spectrum of human resource operations. The successful candidate will be expected to operate with a high degree of professionalism, discretion, and adherence to statutory requirements while supporting both management and employees across the organization.
This job advert is intended for publication on a third-party job board and is structured to provide clarity on the scope of the role, key responsibilities, and essential job listing details. Interested applicants are encouraged to review the full job description carefully to understand the expectations associated with this position.
Position Overview
The Human Resources Manager will be responsible for managing and coordinating all human resource functions within the organization. The role involves direct oversight of HR administration, employee records, payroll-related documentation, labour relations, statutory compliance, and workplace safety matters. In addition, the role supports the development and implementation of policies, programs, and services that contribute to employee hiring, experience, engagement, and retention.
This position requires an individual who is well-versed in Kenyan labour laws and statutory frameworks, including employment regulations, workplace safety requirements, and work injury benefit processes. The Human Resources Manager will act as a key point of contact between management, employees, and external labour authorities where necessary.
The role is structured as a full-time position and reports to senior management. The Human Resources Manager is expected to operate in a professional, neutral, and objective manner while ensuring that organizational policies and legal requirements are consistently applied.
Job Title
Human Resources Manager
Location
Nairobi, Kenya
Number of Vacancies
1 position
Detailed Job Description and Responsibilities
The Human Resources Manager will undertake a wide range of responsibilities that span the full employee lifecycle, from onboarding through to exit management, while ensuring compliance with statutory and organizational requirements. The role is both operational and managerial in nature and requires attention to detail, strong administrative capability, and sound judgment.
Employment Contracts and Documentation
The role involves preparing probationary contract letters and employment letters for new hires in accordance with organizational policy and labour law requirements. This includes ensuring that all contractual documents are accurate, properly authorized, and issued in a timely manner. The Human Resources Manager will also be responsible for maintaining consistency in employment documentation and ensuring that all terms of employment are clearly communicated to employees.
Payroll Support and Documentation
The Human Resources Manager will prepare and compile all required items for payroll purposes. While the role may not directly process payroll, it requires close coordination with finance or payroll teams to ensure that employee records, statutory deductions, and employment details are accurate and up to date. This responsibility includes addressing payroll-related queries and supporting compliance with tax and statutory reporting obligations.
Employee Relations and Disciplinary Procedures
A core responsibility of the role is supervising workplace disputes and overseeing disciplinary procedures. The Human Resources Manager will be expected to manage employee relations matters professionally, objectively, and in line with organizational policies and applicable labour laws. This includes guiding disciplinary hearings, documenting processes, and ensuring fair treatment of all parties involved.
Labour Office and Statutory Compliance
The position involves handling OSHA and WIBA documentation in liaison with the Labour Office. This requires ensuring that all required statutory submissions are prepared, submitted, and properly filed. The Human Resources Manager will be expected to maintain awareness of changes in labour regulations and ensure ongoing compliance with statutory obligations.
Leave Management
The Human Resources Manager will oversee leave management processes, ensuring that employee leave records are accurately maintained and that leave is administered in accordance with organizational policies and legal requirements. This includes managing annual leave, sick leave, and other statutory or organizational leave entitlements.
Employee Records and HR Administration
Maintaining updated employee files and staff administrative records is a critical aspect of this role. The Human Resources Manager will ensure that all employee documentation, including contracts, personal details, performance records, and disciplinary documentation, is properly organized, securely stored, and readily accessible when required.
Labour Law Compliance
The role requires hands-on management of matters related to Kenyan labour laws, including but not limited to the Employment Act, Labour Relations Act, Labour Institutions Act, Work Injury Benefit Act, and Occupational Safety and Health Act. The Human Resources Manager will ensure that organizational policies and practices align with these laws and that management and employees are guided accordingly.
Workplace Safety and Health
Ensuring safety and health in the workplace is a key responsibility of the role. The Human Resources Manager will be expected to support the implementation of safety policies, coordinate compliance with occupational safety requirements, and ensure that workplace health and safety standards are maintained.
Policy Development and Employee Programs
The role includes developing policies, programs, and services related to employee hiring, experience, and retention. This involves reviewing existing policies, identifying gaps, and supporting initiatives that contribute to a structured and compliant HR environment. The Human Resources Manager may also be involved in policy communication and staff sensitization initiatives.
Tax and Statutory Reporting Support
The Human Resources Manager is expected to generate P9 forms and address other employee-related tax issues. This responsibility requires familiarity with statutory reporting requirements and coordination with relevant departments to resolve tax-related matters affecting employees.
Skills and Experience
The position requires a combination of academic background, professional experience, and practical knowledge in human resources management.
Candidates must possess a Bachelor’s degree in Human Resources or a related field.
A minimum of six years of experience in human resources is required, including at least two years in a managerial role. This experience should demonstrate progressive responsibility in HR administration, employee relations, and statutory compliance.
Essential knowledge includes labour laws, HR best practices, and proficiency in HR management systems and Microsoft Office applications. The role also requires strong interpersonal, communication, and conflict-resolution skills to effectively manage employee relations and stakeholder engagement.
Professional certifications such as SHRM-CP, SHRM-SCP, or PHR are considered an added advantage. Experience within the transportation industry and related projects, as well as familiarity with HR analytics tools and data-driven decision-making, may also be beneficial.
Key Job Listing Details
Role: Human Resources Manager
Location: Nairobi, Kenya
Vacancies: 1
Academic Qualification: Bachelor Degree
Gender: Equal Opportunity
Application Due Date: 24th December, 2025
Application Information
This vacancy is open to qualified and experienced professionals who meet the outlined criteria and are interested in contributing to effective human resource management within an established organization.
Applications for this position are not submitted via email. Interested candidates are encouraged to submit their applications through the designated application platform.
