Zetech University Hiring Administrative and Transport Assistant

Administrative and Transport Assistant [ Ref :ZU/10/Adv/73/2025 ]

Vacancy Details

Vacancy Open: Dec 16th, 2025 | Vacancy Closing: Jan 16th, 2026

Positions needed: 1Duties and responsibilities

Administrative Duties:

• Verify incoming deliveries against purchase orders and delivery notes to ensure accuracy and completeness.
• Inspect goods for quality, quantity, and any damage before acceptance.
• Accurately record all received items in inventory and asset management systems.
• Organise, label, and store items systematically in designated locations.
• Ensure safe, orderly, and secure storage of materials to prevent loss, damage, or misplacement.
• Issue goods and materials to authorised personnel in accordance with approved requisitions.
• Maintain accurate and up-to-date records of issued items for accountability and traceability.
• Conduct regular stock audits, physical counts, and reconciliation of inventory records.
• Monitor inventory levels to prevent shortages, overstocking, or expiration of materials.
• Maintain comprehensive records, including purchase orders, delivery notes, stock registers, and inventory reports.
• Prepare and submit periodic reports on stock movement, discrepancies, losses, or damages.
• Implement appropriate security measures to safeguard stock and prevent theft or unauthorised access.

Driving Duties:

• Safely drive authorised personnel to meetings, appointments, and official engagements. 
• Ensure the assigned vehicle is clean, well-maintained, and in good working condition.
• Monitor and arrange regular maintenance, servicing, and insurance renewals for the executive vehicle.
• Maintain accurate travel logs, fuel records, and mileage reports.
• Maintain confidentiality, discretion, and professionalism at all times. 
• Any other duties may be assigned from time to time by the supervisor or as captured in the detailed job description

qualification and experience

• A Certificate in Business Management or any other certificate-level qualification in a Business-related field from a recognised/accredited Institution.
• KCSE Certificate or equivalent.
• Valid driver�s license with a clean driving record.
• At least 3 years� experience as a D3 driver in a reputable institution.
• Basic knowledge of office procedures and administrative support.
• A Certificate of Good Conduct and Defensive Driving Course is an added advantage.
• A valid institutional driver’s license will be an added advantage.
• Past experience in logistics/supply chain operations will be an added advantage.

Kindly note that only shortlisted candidates will be contacted.

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Beware of fraudsters: We do not ask for money at any stage of the hiring process and all meetings including interviews will be held in Ruiru Campus or Technology Park, Mang’u.

ZETECH UNIVERSITY IS AN EQUAL-OPPORTUNITY EMPLOYER