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Assistant Manager, Project Management Office
Projects – Nairobi, Nairobi
Job Purpose:
- The Assistant Manager – PMO is responsible for managing the successful delivery of short- and medium-term projects within the organization, ensuring that business requirements are met through adherence to approved scopes, schedules, and budgets.
- This role involves coordinating various project management functions including planning, execution, stakeholder management, and process improvement.
- The Assistant Manager will also guide the definition of business requirements, ensure the effective management of resources, and facilitate timely completion of all project deliverables in collaboration with senior managers and cross-functional teams.
Key Responsibilities:
Project Delivery:
- Lead the preparation of project initiation documents and gather approvals from stakeholders.
- Collaborate with technical and business stakeholders to define scope and deliverables for projects.
- Manage procurement processes, including evaluation and selection of vendors, and negotiation of contracts in collaboration with relevant teams.
- Ensure adherence to project management processes and guidelines, driving quality assurance across all deliverables.
- Coordinate the development of test approaches, test cases for user acceptance testing (UAT), and monitor the UAT process.
- Provide visibility and regular communication to project stakeholders on progress, milestones, and potential risks.
Lead Change and Implement Project Governance:
- Prepare and ensure proper change documentation, including managing data migration, UAT, and obtaining approvals for changes.
- Oversee post-project transition, ensuring smooth cut-over and service stabilization.
- Facilitate project closure activities, including the preparation of final reports and reviews of lessons learned.
Stakeholder Management:
- Engage with various stakeholders, including senior managers and project teams, ensuring alignment and regular communication.
- Manage stakeholder expectations and support project teams in resolving impediments.
- Coordinate with stakeholders on resource allocation and strategic decisions related to project implementation.
Decision-Making & Accountability:
- Recommend budget requirements, project scope, and risk mitigation strategies for ongoing and upcoming projects.
- Provide inputs on vendor selection and negotiate contracts.
- Lead reporting and documentation of project decisions, timelines, and budget alignment.
- Proactively address project issues and escalations by working with cross-functional teams.
Academic Qualifications & Work Experience:
- Bachelor’s degree in project management, Business Administration, or a related field.
- 5+ years of experience in project management, with a strong focus on coordinating cross-functional teams and delivering projects on time.
- Certifications in PMP, Agile, or other recognized project management frameworks are preferred.
- Strong organizational skills, with the ability to manage multiple projects simultaneously.
- Proven leadership and stakeholder management skills.
