Vacancy Open: February 18, 2025 | Vacancy Closing: March 4, 2025
Position Needed: 1
Type of Employment: Contract
Reports To: Examination Officer
Minimum Years of Experience: 2
Are you organized, detail-oriented, and passionate about maintaining accurate records? Do you thrive in an educational environment and possess exceptional record-keeping skills? If so, we have the perfect opportunity for you!
We are excited to announce a vacancy for the position of Examination Clerk [Ref: ZU/25/Adv/1/2025] at our esteemed institution. Join our team and play a vital role in ensuring the smooth and efficient administration of examinations.
About the Role: Examination Clerk
Job Objective
As the Examination Clerk, you will report directly to the Examination Officer and be responsible for maintaining the integrity and security of examination records. You will play a crucial role in supporting the administration and invigilation of examinations to ensure a seamless examination process.
Duties and Responsibilities
- Scanning and Digital Storage:
- Scan examination attendance registers, invigilation forms, scoresheets, transcripts, and other examination records for digital storage.
- Ensure all digital records are securely stored and easily retrievable when required.
- Filing and Record Management:
- Organize and file examination records systematically for efficient access and retrieval.
- Maintain accurate and up-to-date records of all examination-related documents.
- Security and Custody:
- Ensure the safe custody of examination records and booklets, maintaining confidentiality and security at all times.
- Implement measures to prevent unauthorized access or tampering with examination materials.
- Record Retrieval and Dispatch:
- Efficiently retrieve requested examination records as needed by authorized personnel.
- Dispatch examination booklets to examination venues in a timely and secure manner.
- Candidate Verification:
- Verify the authenticity of candidates in the examination venue to ensure compliance with examination regulations.
- Conduct thorough checks to confirm candidate identity and prevent impersonation.
- Examination Administration Support:
- Provide support to ensure the smooth administration and invigilation of examinations.
- Assist in organizing and setting up examination venues for compliance with examination regulations.
- Student Support and Guidance:
- Issue examination application forms to students and provide guidance on how to record their details in the Examinations Entry Register.
- Inform students about examination fees and other payment details related to examinations.
- Graduation Coordination and Verification:
- Support the consolidation of the list of qualified candidates for graduation and ensure prompt communication with them.
- Undertake verification of names by graduates to ensure accuracy and correctness.
- Other Duties:
- Perform any other duties as assigned from time to time by supervisors or as captured in the detailed job description.
Qualification and Experience
- A Diploma in record-keeping or any similar field.
- At least 2 years of experience in record keeping.
- Willingness to work under pressure and with minimal supervision.
Desired Skills
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Ability to work under pressure and meet deadlines.
- Good communication and interpersonal skills.
- Proficiency in digital record-keeping and data management systems.
Why Join Us?
- Be part of a dynamic and supportive team dedicated to academic excellence.
- Play a vital role in ensuring the integrity and security of examination processes.
- Opportunity for professional growth and career development.
How to Apply
If you are passionate about maintaining accurate records and ensuring the smooth administration of examinations, we want to hear from you!
Apply Now and take the next step in your career. Don’t miss this opportunity to contribute to an organization that values integrity, accuracy, and excellence.
Vacancy Closing Date: March 4, 2025
This is an exciting opportunity to join a reputable institution and make a meaningful impact. If you meet the above qualifications and are ready to take on this role, Apply Now!
