Co-operative Bank Hiring Human Capital and Administration Manager(REF: CBI/HCM/03/25)

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Human Capital and Administration Manager(REF: CBI/HCM/03/25)

Job expires on March 16th, 2025

Our client, a Deposit Taking Sacco regulated by the Sacco Societies Regulatory Authority (SASRA) and with head office in Nairobi is seeking to recruit qualified and professional Executives as follows:

Job Purpose

To lead the Human Resource (HR) and Administration functions, ensuring effective workforce planning, talent management, policy implementation, and administrative efficiency to support the Sacco’s strategic objectives. The role is responsible for fostering a high-performance culture, ensuring regulatory compliance, and driving employee engagement and organizational development.

Key Duties & Responsibilities

Human Resource Strategy & Policy Implementation

1. Lead and provide thought leadership in the development and implementation of human resource strategies, policies, and procedures in line with the Sacco’s corporate objectives.
2. Align HR initiatives with business goals, growth plans, and regulatory compliance with labour laws, employment regulations, and Sacco policies.
3. Talent management involving implementation and analysis of performance management and evaluation process, staff development programs by managing the annual learning and development calendar, and training needs assessment and staff development programmes.
4. Continuously review HR policies to accommodate changes in employment laws and best practices.

Human Capital Planning and Talent Acquisition

1. Carry out Skills mapping to establish the optimal staffing levels in alignment with business needs.
2. Develop and execute recruitment strategies to attract, hire, and retain top talent.
3. Oversee the hiring process, onboarding, and orientation programs for new employees.
4. Develop and implement succession planning strategies to ensure continuity.

Performance Management & Talent Development

1. Implement and oversee the performance management system, ensuring employees meet organizational goals.
2. Develop and execute training and capacity-building programs to enhance employee skills and competencies.
3. Conduct regular performance appraisals, feedback sessions, and career development planning.
4. Identify and address skills gaps through targeted learning and development initiatives.

Compensation, Benefits & Payroll Administration

1. Develop and manage competitive salary structures, benefits, and reward systems to enhance employee motivation.
2. Ensure timely and accurate payroll processing, including statutory deductions and remittances (SHIF, NSSF, PAYE, etc.).
3. Conduct salary benchmarking and job evaluations to ensure fair and competitive compensation.
4. Administer staff welfare programs, medical benefits, pensions, and other employee perks.

Employee Relations & Workplace Culture

1. Foster a positive workplace culture that promotes teamwork, professionalism, and high ethical standards.
2. Ensure effective employee relations, conflict resolution, and grievance handling.
3. Implement staff engagement initiatives to enhance productivity and employee satisfaction.
4. Oversee disciplinary processes, compliance with labour laws, and ethical workplace conduct.
5. Promote diversity, equity, and inclusion (DEI) initiatives within the Sacco.

Compliance, Risk & HR Governance

1. Ensure the Sacco complies with labour laws, employment regulations, and cooperative policies.
2. Manage HR-related risks by implementing appropriate control measures and compliance frameworks.
3. Oversee health, safety, and workplace wellness programs to promote employee well-being.
4. Maintain HR records, employee databases, and confidential personnel files securely.

Administration & Facilities Management

1. Oversee office administration, procurement, and asset management to support smooth operations.
2. Ensure effective management of office facilities, security, and workplace infrastructure.
3. Develop and implement administrative policies and procedures to enhance operational efficiency.
4. Coordinate logistics, travel, and office support services.
5. Ensure proper maintenance of office equipment, utilities, and supplies.

HR Technology & Digital Transformation

1. Implement and manage HR information systems (HRIS) for payroll, attendance, and employee records.
2. Drive automation of HR processes for efficiency and accuracy in HR operations.
3. Ensure data privacy and security of employee records in compliance with data protection laws.

Stakeholder Engagement & Reporting

1. Provide regular HR reports to the CEO and Board on staffing, performance, HR metrics, and compliance.
2. Work closely with government agencies (Ministry of Labour, NSSF, SHA, KRA, etc.) to ensure statutory compliance.
3. Engage with unions, employer associations, and external stakeholders to foster positive labour relations.

Job Specification Qualifications and Experience

Education:

1. Bachelor’s degree in Human Resource Management, Business Administration, Industrial Relations, or a related field.
2. Master’s degree (e.g., MBA in HR, Strategic Management, or Organizational Development) is an added advantage.
3. Professional certification such as Higher Diploma in Human Resource Management or CHRP (Certified Human Resource Professional), is a mandatory.
4. Full and Practicing membership in a professional body such as IHRM (Institute of Human Resource Management), SHRM (Society for Human Resource Management) or, CIPD, (Chartered Institute of Personnel Development) is mandatory.

Experience

1. 10 – 15 years progressive HR experience, with at least 5 years in a senior HR leadership role.
2. Experience in HR management in a unionized environment, such as the Sacco, banking, microfinance, or financial services sector is a distinct advantage.
3. Proven expertise in talent management, employee relations, and performance management.
4. Strong knowledge of Kenyan labour laws, HR best practices, and regulatory compliance.

Key Skills and Competencies

1. Strong leadership and people management skills.
2. Deep understanding of labour laws, HR compliance, and governance.
3. Proficiency in HR technology, HRIS, and payroll systems.
4. Excellent problem-solving and conflict resolution skills.
5. Ability to drive organizational change and transformation.
6. Strong negotiation, communication, and stakeholder management skills.
7. High ethical standards, confidentiality, and professionalism.
8. Capacity to foster a positive workplace culture and employee engagement.

How to apply

Interested and qualified applicants are requested to click on the link below and fill out the online application form and submit by
16^th March 2025.

Any applications received after the closing date shall not be accepted.

https://forms.office.com/r/DpMSw127Fc

Only shortlisted candidates will be contacted. If you do not hear from us by 31st March 2025, consider your application as unsuccessful.