This position is responsible for making entries into the books of account, carrying out system
reconciliations and processing of payments.
Key Responsibilities/ Duties / Tasks
Operational Responsibilities / Tasks
(i) Preparation and generation of monthly and annual cash plans in IFMIS system in line with approved budgets;
(ii) Processing of exchequer requests;
(iii) Capture of revenue in IFMIS Accounts Receivable module;
(iv) Verification of documents received for payment, ensuring that payee details are correct and initiating payment for valid transactions in IFMIS;
(v) Transfer of duly approved payments from IFMIS to CBK Internet Banking module for onward transmission of funds;
(vi) Capture and reconcile all General Ledger accounts in the Commission accounting system and IFMIS and clear IFMIS suspense accounts in a monthly basis;
(vii) Reconcile IFMIS cash book to Commission’s accounting system cash book on a monthly basis;
(viii) Management of used and unused accountable documents including ensuring proper filing and retrieval of payment vouchers when required;
(ix) Update imprest and assets registers;
(x) Prepare audit file and necessary audit schedules as required;
(xi) Prepare monthly and quarterly expenditure analysis, budgetary draft reports and any other reports and returns that may be required;
(xii) Carry out reconciliation for system entries, statutory deductions, supplier payments and any other reconciliations that may be required;
(xiii) Carry out petty cash management activities including generation of cash withdrawal requests in IFMIS, forwarding approved forms to CBK and subsequent withdrawal and accounting of petty cash;
(xiv) Immediate receipting and banking of money received to the respective Commission’s bank account;
(xv) Implement internal controls and examine the payment process for accuracy;
(xvi) Provide feedback to enhance business processes and initiate process improvement to achieve operational excellence; and
(xvii) Develop individual work plans, monitor own performance and seek requisite support to ensure delivery of agreed targets.
