The Centre for Health Solutions – Kenya (CHS) is pleased to announce an exciting opportunity for a seasoned professional to join its dynamic team as a Finance & Administration Manager for the Tamatisha TB Project. This role is based in Nairobi and offers a unique opportunity to make a meaningful impact in strengthening Kenya’s efforts towards ending tuberculosis (TB).
About CHS
CHS is a reputable indigenous, not-for-profit organisation that works through strategic partnerships and leverages local expertise to develop and implement evidence-informed health solutions and interventions. CHS focuses on addressing both existing and emerging public health concerns, helping to transform the health outcomes of Kenyan communities through comprehensive, sustainable, and locally adapted programming.
About the Tamatisha TB Project
Launched in May 2024, the Tamatisha TB Project is a five-year cooperative agreement that seeks to significantly reduce TB incidence and mortality across Kenya. The project operates nationally, with in-depth support for 16 deep-focus counties. It aims to achieve its goals by increasing TB detection, enhancing treatment outcomes, promoting TB prevention among high-risk groups, and strengthening the sustainability of TB programs at both national and county levels.
The project is led by CHS and implemented through a consortium involving four strategic sub-recipients: Respiratory Society of Kenya (RESOK), Stop TB Partnership-Kenya, EPCON, and Management Sciences for Health (MSH). Through this collaboration and ongoing engagement with the Ministry of Health, the Tamatisha TB Project plays a central role in Kenya’s journey toward meeting the global End TB Strategy targets.
Vacancy Announcement: Finance & Administration Manager
Position Code: CHS/HR/Tamatisha TB/FAM/001/2025
Location: Nairobi
Application Deadline: July 27, 2025
Application Method: Send your application and CV as one document via email to [email protected], quoting the position and reference number.
Overall Job Function
The Finance and Administration Manager (FAM) will report administratively to the Chief of Party and functionally to the Finance & Administration Director. The FAM will play a critical leadership role in ensuring the smooth financial and administrative operations of the Tamatisha TB Project. This includes responsibility over budgeting, financial reporting, procurement, sub-award management, human resources coordination, logistics, compliance, and asset management.
Working closely with senior management and program teams, the FAM will ensure that all financial, operational, and administrative functions support the successful delivery of the program. The role requires a highly analytical and results-driven professional capable of developing efficient systems, overseeing multiple functions, and managing risk in a complex donor-funded project environment.
Key Responsibilities
- Financial Planning and Budgeting
- Lead the preparation of detailed project budgets in consultation with program leadership and finance staff.
- Provide accurate financial forecasts that support strategic decision-making and program implementation.
- Monitor project spending to ensure alignment with the approved budget and donor requirements.
- Financial Management and Reporting
- Oversee the accurate and timely preparation of internal and external financial reports.
- Ensure compliance with donor regulations, including reporting timelines and allowable expenditures.
- Support the preparation of monthly, quarterly, and annual financial statements and reports.
- Accounting Operations
- Manage daily accounting activities including accounts payable, receivable, payroll processing, and reconciliations.
- Ensure that all transactions are accurately recorded in compliance with CHS policies and donor guidelines.
- Maintain robust general ledger systems and documentation for audit readiness.
- Internal Controls and Compliance
- Develop and enforce internal control systems to protect project assets and mitigate financial risks.
- Ensure compliance with both CHS internal policies and the terms and conditions of the donor award.
- Identify and address any financial discrepancies and implement corrective actions as needed.
- Audit Coordination
- Prepare for and actively support both internal and external audits.
- Provide audit teams with necessary documentation, account statements, and support schedules.
- Ensure audit recommendations are implemented promptly and effectively.
- Grants and Sub-awards Management
- Review financial reports from sub-recipients and ensure they comply with contractual obligations.
- Monitor the financial health of partner organisations and provide capacity-building support as needed.
- Oversee sub-award disbursements, compliance, and reporting.
- Human Resources and Administration Oversight
- Work with the HR team to ensure proper recruitment, onboarding, and personnel management for the project.
- Oversee administrative functions, including staff travel logistics, facilities management, and operational efficiency.
- Ensure that the program has sufficient human and logistical resources to deliver results on time.
- Procurement and Logistics
- Ensure compliance with CHS and donor procurement policies in the acquisition of goods and services.
- Review procurement documents and ensure the selection process is fair, transparent, and documented.
- Manage project inventories, track assets, and ensure appropriate use and maintenance of resources.
- Tax and VAT Management
- Ensure that VAT transactions are properly recorded and reported in accordance with relevant tax exemption protocols.
- Liaise with tax authorities where necessary to ensure proper documentation and compliance.
- Strategic Financial Support
- Provide expert financial insights to guide the project’s strategic planning and decision-making.
- Participate in high-level program discussions, offering practical solutions to operational and financial challenges.
- Team Leadership and Capacity Building
- Supervise and mentor finance and administration staff to build a skilled, efficient, and compliant team.
- Develop standard operating procedures and deliver training to enhance team performance.
- Conduct regular performance evaluations and support career development of direct reports.
Required Competencies and Attributes
The ideal candidate must demonstrate a mix of technical, leadership, and interpersonal skills essential for delivering high-quality financial and administrative services in a donor-funded environment. Specifically, the following are required:
- Demonstrated ability to manage multi-functional teams in finance, administration, logistics, and human resources.
- Strong analytical and numerical skills, with emphasis on budgeting, variance analysis, and financial forecasting.
- Proficiency in accounting systems and tools, with advanced skills in Microsoft Excel.
- Ability to communicate financial concepts clearly to both financial and non-financial stakeholders.
- Strategic thinking and problem-solving abilities, with a proactive approach to managing risks and issues.
- Familiarity with US Government (USG) donor requirements, including reporting formats, compliance, and audit standards.
- High level of discretion in handling sensitive financial information.
- Strong organizational skills, with the ability to handle multiple priorities under tight deadlines.
- Excellent people management and mentoring capabilities to lead a diverse and multidisciplinary team.
Professional Requirements
- A master’s degree in Business Administration, Accounting, Finance, Commerce, Human Resources, or a related field.
- A professional accounting qualification such as CPA, ACCA, or an equivalent certification.
- A minimum of 10 years of relevant work experience, particularly in managing financial and administrative operations in donor-funded programs of similar scope and budget.
- Experience working with large-scale development projects, preferably in the health sector or with USG funding, is an added advantage.
Work Environment and Reporting
This position is based in Nairobi and involves working closely with the Chief of Party, Finance & Administration Director, project teams, and external stakeholders including sub-recipients and government partners. Occasional travel to the supported counties and engagement with project partners may be required.
Why Join CHS?
Joining CHS offers an opportunity to contribute to a high-impact national health project while growing professionally in a supportive, ethical, and forward-thinking work environment. CHS promotes a culture of excellence, collaboration, and inclusivity. Employees are empowered to innovate, make decisions, and shape the success of the programs they are part of.
Application Instructions
If you meet the above requirements and are passionate about using your skills to improve public health outcomes, you are encouraged to apply.
Kindly submit your application letter and a detailed CV as one document, clearly indicating the position and reference number (Finance & Administration Manager: CHS/HR/Tamatisha TB/FAM/001/2025), via email to: [email protected]
Deadline for applications is July 27, 2025.
Only shortlisted candidates will be contacted.
Canvassing will lead to automatic disqualification.
CHS is an equal opportunity employer and welcomes applications from all qualified individuals.
