Kenya’s healthcare and development sector continues to expand, driven by the need to deliver quality services, strengthen systems, and ensure sustainable access to care across communities. One of the key institutions at the forefront of this mission is the Christian Health Association of Kenya (CHAK), an organization with a long-standing history dating back to 1946. Over the years, CHAK has played a critical role in advancing healthcare delivery, health education, and community wellbeing through faith-based initiatives and partnerships.
In 2023, CHAK further strengthened its operational and sustainability model through the establishment of CHAK Business Services Limited (CBSL), a social enterprise designed to provide business solutions, diversify revenue streams, and support long-term community development initiatives. This strategic move reflects CHAK’s commitment to innovation and sustainability while maintaining its core vision of delivering quality healthcare for all to the glory of God.
As part of its ongoing programs, particularly the Jamii Tekelezi initiative, CHAK is currently seeking to recruit qualified and experienced professionals to fill key positions within its procurement and logistics function. These roles are critical in ensuring efficient acquisition of goods and services, compliance with donor regulations, proper resource utilization, and seamless coordination of logistics operations across program activities.
This article provides a detailed overview of the available positions, outlining their roles, responsibilities, and expectations to support job seekers in understanding the opportunities and aligning their applications accordingly.
- Procurement and Logistics Officer
The Procurement and Logistics Officer role is a senior-level position within the CHAK operational structure, reporting directly to the Finance & Administration Director with a dotted reporting line to the Procurement Manager. The position is based at CHAK Offices in Embu and is integral to ensuring that procurement processes, VAT management, and logistics operations are carried out efficiently, transparently, and in compliance with both organizational and donor requirements.
The officer will work closely with various stakeholders, including project staff, finance teams, service delivery advisors, suppliers, and external partners. The role demands a high level of coordination, attention to detail, and adherence to policies to ensure that all procurement and logistics activities align with program objectives and timelines.
Job Profile
The Procurement and Logistics Officer is responsible for supporting efficient, compliant, and cost-effective procurement and logistics operations for the Jamii Tekelezi Program. The role ensures timely acquisition of goods and services, effective VAT exemption and reimbursement processes, proper fleet and logistics management, and strict adherence to CHAK and donor policies.
Key Responsibilities and Duties
Procurement Management
- Lead the preparation, consolidation, and execution of the annual procurement plan, ensuring alignment with program priorities, budgets, and timelines
- Execute end-to-end procurement processes for goods and services in full compliance with CHAK, donor, and regulatory requirements
- Review and validate requisitions, technical specifications, and cost estimates to ensure completeness, accuracy, and value for money
- Manage the solicitation process, including preparation and issuance of RFQs, RFPs, and ITBs, ensuring transparency, fairness, and competitiveness
- Conduct price, cost, and reasonableness analyses to support informed procurement decisions and optimal resource utilization
- Maintain complete, accurate, and audit-ready procurement records in line with organizational and donor requirements
- Serve as the non-voting secretary to procurement evaluation committees, ensuring integrity of the process and proper documentation
- Support the drafting, review, negotiation, and administration of contracts and purchase orders
- Review and verify supplier invoices against contractual terms before submission for payment processing
- Develop and maintain a vetted supplier database, including supplier prequalification and performance monitoring
VAT and DA-1 Administration
- Coordinate end-to-end VAT exemption processes in compliance with donor and Kenya Revenue Authority requirements
- Prepare and submit invoices for tax exemption processing, ensuring completeness and accuracy of documentation
- Maintain a comprehensive VAT tracking matrix capturing submissions, approvals, reimbursements, and outstanding claims
- Conduct regular follow-ups with suppliers to ensure timely submission of required VAT documentation
- Liaise with relevant authorities to resolve VAT-related issues
- Reconcile VAT reimbursement records with finance records to ensure accurate general ledger postings
- Generate periodic VAT status and reconciliation reports for management review
- Ensure proper filing and audit readiness of all VAT documentation
Logistics and Fleet Management
- Plan and oversee logistics for project activities, ensuring timely delivery of goods and services
- Manage vehicle scheduling, allocation, and utilization to optimize fleet efficiency
- Ensure all project vehicles are properly maintained, serviced, insured, and compliant with CHAK policies
- Monitor fleet usage, including fuel consumption, movement tracking, and driver accountability
- Enforce compliance with transport and fleet management policies
- Coordinate travel logistics for staff, including transport and accommodation arrangements
- Ensure cost-effective and policy-compliant logistics operations across all program areas
Qualifications and Competencies
- Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field
- Professional qualification such as CIPS or KISM
- Active membership of KISM with a valid Supplies Management Practitioner’s License
- 3–5 years of experience in procurement and logistics operations
- Experience working with USG donor-funded programs
- Experience with ERP or procurement systems
- Integrity
- Teamwork and cooperation
- Self-driven and innovative
- Strong interpersonal skills
- Ethical and trustworthy with a commitment to professionalism
- Procurement and Logistics Assistant
The Procurement and Logistics Assistant position is designed to provide operational and administrative support to the procurement and logistics function within the Jamii Tekelezi project. Reporting to the Procurement, Operations & Logistics Manager, the role is also based at CHAK Offices in Embu and focuses on ensuring that procurement processes are implemented efficiently, accurately, and in compliance with CHAK and USG policies.
This position plays a critical role in supporting day-to-day procurement activities, maintaining documentation, coordinating vendors, managing VAT reimbursement processes, and facilitating logistics operations. It requires a detail-oriented individual capable of handling multiple tasks while maintaining compliance and operational efficiency.
Job Profile
The Procurement and Logistics Assistant provides day-to-day support for procurement, logistics, and related administrative functions. The role ensures that procurement processes are implemented in line with organizational standards and best practices, with a focus on timely service delivery and accurate documentation.
Key Responsibilities
A. Procurement Documentation, Operations and Compliance
- Ensure application of the three-way matching process by verifying purchase orders, invoices, and delivery notes
- Confirm all required approvals and signatures before submission to finance for payment processing
- Maintain procurement trackers for purchase orders and modifications
- Reconcile invoices against purchase orders and delivery notes
- Update payment submission status within required timelines
- Ensure all procurement documentation is complete and includes supporting records such as RFQs, ITBs, bid analysis reports, and invoices
- Confirm that procurement requests are supported by approved requisitions before issuing RFQs
- Monitor e-procurement workflows and escalate delays or issues promptly
- Maintain both soft and hard copy procurement records for audit readiness
- Liaise with vendors to ensure timely delivery and compliance with procurement requirements
B. Vendor Coordination and Procurement Cycle Management
- Serve as the first point of contact for vendor invoices
- Ensure accuracy and completeness of documentation for payment processing
- Conduct follow-ups on procurement activities and provide timely updates
- Respond to stakeholder queries regarding procurement status
- Monitor procurement progress and liaise with vendors throughout the procurement cycle
- Escalate post-order issues to program teams for resolution
- Verify Goods Received Notes against invoices and identify discrepancies
- Coordinate corrections and ensure all supporting documents are complete
C. VAT Reimbursement Processing, Tracking and Compliance
- Provide end-to-end VAT reimbursement support
- Prepare, photocopy, and file ETRs, invoices, and supporting documentation
- Maintain tracking systems for VAT claims and submissions
- Monitor USG approvals and follow up on pending submissions
- Coordinate with internal teams and vendors to resolve discrepancies
- Follow up to ensure timely processing and settlement of VAT refunds
D. Fleet, Transport and Logistics Coordination
- Manage vehicle allocation and weekly scheduling
- Ensure fair distribution of project vehicles based on operational needs
- Monitor vehicle usage for compliance with policies
- Oversee vehicle maintenance, fueling, and documentation
- Coordinate logistics for project activities, including staff travel and movement of goods
- Support procurement-related travel and accommodation arrangements
Qualifications and Competencies
- Bachelor’s degree in Business Administration, Commerce, Finance, Procurement, or Supply Chain Management
- At least two years of relevant professional experience in procurement and supplies management
- Active membership in CIPS or KISM with a valid Supplies Management Practitioner’s License
- Strong computer skills in MS Word, Excel, and PowerPoint
- Experience with ERP or procurement systems is an added advantage
- Integrity
- Teamwork and cooperation
- Self-driven and innovative
- Strong interpersonal skills
- Ethical and trustworthy with high standards of professionalism
Application Procedure
Interested and qualified candidates are required to submit their applications through the official CHAK recruitment portal. Applicants should attach the following documents:
- Cover letter
- Curriculum Vitae
- Copies of certificates
Applicants are advised to ensure that all attached documents do not exceed 2MB in size to facilitate successful submission.
Applications should be addressed to:
The General Secretary
P.O. Box 30690 – 00100
Nairobi
In case of challenges with the online application process, candidates may send an email to [email protected] explaining the issue and proceed to apply through the provided email channel.
Application Deadlines
- Procurement and Logistics Assistant: 21st April 2026
- Procurement and Logistics Officer: 22nd April 2026
Applicants are encouraged to submit their applications well before the deadline to avoid last-minute technical challenges.
These roles present an opportunity for professionals in procurement and logistics to contribute to a mission-driven organization that is actively involved in strengthening healthcare systems and community wellbeing in Kenya. The positions are suited for individuals who value integrity, compliance, and efficiency while working in a structured, donor-funded environment.
