HUMAN RESOURCES OFFICER
Deadline: January 24, 2025
Open Job
The African Population and Health Research Center (APHRC) is a premier research-to-policy institution, generating evidence, strengthening research and related capacity in the African research and development ecosystem, and engaging policy to inform action on health and development. The Center is Africa-based and African-led, with its headquarters in Nairobi, Kenya, and a West Africa Regional Office (WARO), in Dakar, Senegal. APHRC seeks to drive change by developing strong African research leadership and promoting evidence informed decision-making (EIDM) across sub-Saharan Africa.
APHRC is seeking to recruit a Human Resources Officer to support the day-to-day activities. The position will be based at the regional office in Dakar, Senegal.
Duties and Responsibilities
- Workforce planning – support hiring managers to evaluate staffing needs and follow up to ensure implementation of the plans.
- Recruitment of regular, temporary, field staff and consultants – includes managing the entire recruitment cycle (advertising, shortlisting, planning and coordinating interviews, interview reports, candidate references, onboarding/orientation and sending regrets to unsuccessful candidates)
- Contracts preparation and follow-ups – update contract tracker, contract renewals, promotions / contracts registration
- HR Administration – management of HR related records, maintaining and updating databases, collating HR date for use in communicating HR Metrics, preparing introductions letters (e.g. for bank account opening etc)
- In consultation with the Head/Head of Programs/Finance and Administration Manager, allocate office space
- Staff Medical cover – includes insurance cover renewals, enrolment of new members and deletion of exits, handling issues raised by members, conducting member satisfaction feedback survey
- Employee Relations (Addressing and resolving employee concerns, conflicts, and grievances. – Promoting a positive work environment and fostering employee morale).
- HR Legal compliance (Ensuring compliance with employment laws and regulations in Senegal; Staying informed about employment laws and regulations; advising management on legal implications of HR decisions).
- External and internal audit support (HR related documents and information)
- ERP – employee data/details management
- Performance management – goal setting, performance reviews, issuance of confirmation letters, support in giving feedback on issues emanating from performance discussions.
- Staff training and development – WARO
- Participate in enforcing HR policies and sensitizing staff on the same
- Organize team building events
- Leave management (all types of leave including PhD travel)
- Management of out-sourced recruitment firms in WARO
- Separation/ clearance procedures including conducting exit interviews.
Qualifications, skills and experience:
- Bachelor’s degree in Human Resources Management or relevant field
- 3 years’ post-qualification work experience as a Human Resources Officer, preferably in an NGO.
- Strong knowledge of Senegal labor laws
- Experience working in a multi-disciplinary and multi-cultural environment
- Familiarity with any Human Resources Information Systems (HRIS) software
- Good interpersonal and organizational skills and ability to maintain confidentiality
- Good verbal and written communication skills in both English and French languages
- The individual should be of Senegalese nationality
Interested candidates are encouraged to apply through the below link:
Applications will be reviewed on a rolling basis. Only shortlisted candidates will be contacted
APHRC is an equal opportunity employer and is committed to the protection of vulnerable persons
