The State Department for Agriculture, under the Ministry of Agriculture and Livestock Development, is implementing the Integrated Natural Resources Management Programme (INReMP).
The Programme is co-financed by the Government of Kenya and the International Fund for Agricultural Development (IFAD), and aims to improve rural households’ food, nutrition, and income security within a sustainable and climate-resilient ecosystem.
The Programme will be implemented in ten (10) counties across key catchment areas of Cherangany, Mau West, and Lake Victoria Basin. The National Programme Coordination and Management Offices will be based in Eldoret City.
The Ministry invites qualified, experienced, and dynamic individuals to apply for the following positions within the National Programme Coordination and Management Unit (PCMU):
Position Title: Office Assistant
Duty Station: PCMU Eldoret
Reporting to: National Programme Assistant
Job Purpose
The Office Assistant will provide essential support services to ensure the smooth daily operations of INReMP’s programme office.
The role includes maintaining a clean and organized work environment, supporting logistical and administrative tasks, and assisting with reception duties. Working closely with all project staff across departments, the Office
Assistant will contribute to a professional and welcoming office atmosphere for staff, visitors, and stakeholders.
Key Responsibilities
A. Office Administrative Support and Cleanliness
Ensure cleanliness and tidiness of office premises, including workspaces, meeting
rooms, and common areas.
Monitor and manage office supplies, notifying the supervisor when replenishment
is needed.
Maintain basic office equipment and promptly report any malfunctions or service
needs.
Assist in basic data entry tasks under supervision.
B. Clerical and Messenger Duties
Assist in setting up meeting rooms, training venues, and workshop spaces.
Handle incoming and outgoing mail, packages, and courier services.
Photocopy, scan, and file documents as requested by project staff.
Run office errands, including delivery and collection of documents and supplies.
C. Hospitality and Front Office Support
Receive and direct visitors courteously and professionally.
Maintain a visitor log book and ensure accurate records of office access.
Prepare and serve tea/coffee for staff and visitors as needed.
Answer and route phone calls to appropriate staff.
D. Other Duties
Any other duties as may be assigned by the Supervisor.
Academic Qualifications
A Kenya Certificate of Secondary Education (KCSE) with a minimum grade of D+ or equivalent.
A Certificate in Office Administration, Secretarial Studies, or a related field is an added advantage.
Competencies and Skills
- Basic computer literacy such as MS Word and email.
- Excellent communication and interpersonal skills.
- Ability to follow instructions and work with minimal supervision.
- Punctual, reliable, and courteous in dealing with staff and visitors.
- Professional appearance and conduct.
