A reputable healthcare institution is inviting qualified and dedicated professionals to apply for two critical positions: Medical Officer In-Charge and Procurement Officer. These roles are essential to ensuring the delivery of quality healthcare services and maintaining operational efficiency within the organization. The institution seeks individuals with strong professional ethics, leadership capability, and a commitment to excellence in healthcare and administrative management.
This recruitment drive offers a unique opportunity to join a high-performing team that values integrity, teamwork, and continuous improvement. Successful candidates will work in a collaborative environment that emphasizes the importance of quality, efficiency, and accountability.
Procurement Officer
Posted on: Tuesday, 14 October 2025
Closes on: Monday, 27 October 2025
Job Description
The organization is seeking a dynamic and detail-oriented Procurement Officer to join its Head Office team. The successful candidate will work closely with the Procurement Manager to ensure the efficient and cost-effective acquisition of goods and services necessary for hospital operations.
This role requires an individual capable of maintaining the delicate balance between cost control, compliance, and timely procurement. The Procurement Officer will play a central role in sourcing, evaluating, and negotiating with suppliers while ensuring that all procurement activities comply with the organization’s internal policies and relevant regulations.
The incumbent will be responsible for maintaining transparency, accountability, and value for money in all procurement processes. They will also be expected to uphold high ethical standards, ensuring that procurement operations are conducted with integrity and professionalism.
Key Responsibilities
- Support the Procurement Manager in planning and executing procurement strategies in alignment with organizational goals.
- Initiate, coordinate, and manage the end-to-end procurement process, from requisition to contract award and delivery.
- Conduct market research to identify reliable suppliers, assess market trends, and benchmark pricing for essential goods and services.
- Evaluate supplier performance through quality assessments, delivery timelines, and cost efficiency.
- Prepare and review tender documents, purchase orders, and contracts to ensure compliance with internal procedures and legal requirements.
- Maintain accurate and up-to-date records of all procurement activities, including supplier databases and transaction documentation.
- Liaise with internal departments to understand their procurement needs and ensure timely provision of required materials or services.
- Facilitate transparent and competitive bidding processes to achieve value for money and reduce operational costs.
- Monitor inventory levels and coordinate with relevant teams to ensure optimal stock management and avoid shortages or excess.
- Participate in vendor negotiations to secure favorable terms and conditions for the organization.
- Assist in preparing periodic procurement reports for management, highlighting trends, cost analyses, and recommendations for improvement.
- Uphold ethical standards in all procurement dealings and ensure compliance with the organization’s code of conduct and anti-fraud policies.
- Support the implementation of e-procurement systems and other digital tools aimed at improving procurement efficiency and transparency.
- Provide guidance to internal users on procurement processes, documentation, and compliance requirements.
Key Competencies
- High integrity and ethical conduct in all procurement-related activities.
- Strong communication and interpersonal skills to engage effectively with suppliers and internal stakeholders.
- Teamwork and collaboration with other departments to achieve organizational objectives.
- Analytical and negotiation skills to evaluate supplier performance and pricing.
- Planning and organizational ability to manage multiple procurement processes simultaneously.
- Attention to detail and commitment to maintaining accurate records.
Qualifications
- Bachelor’s degree in a relevant field.
- Professional qualification such as CIPS certification or membership in the Kenya Institute of Supplies Management (KISM) is an added advantage.
- Minimum of three years’ experience in procurement or supply chain management, preferably in a healthcare or institutional setting.
- Experience in hospital procurement will be considered an added advantage.
- Demonstrated ability to manage procurement operations within an ethical and compliant framework.
Workplace Overview
The Procurement Officer will operate from the organization’s Head Office, working closely with a multidisciplinary team dedicated to ensuring efficient resource utilization. This environment offers opportunities for professional growth through collaboration with finance, operations, and logistics departments. The role is suited for individuals seeking to apply their procurement expertise in a mission-driven healthcare organization focused on service excellence and operational transparency.
Conclusion
These positions provide an exceptional opportunity for professionals who are passionate about contributing to quality healthcare delivery and efficient institutional management. The organization offers a supportive environment where excellence, professionalism, and integrity are the foundation of all operations.
Interested candidates are encouraged to submit their applications before the stated closing date. Each position requires a candidate who is not only technically competent but also dedicated to maintaining high ethical and professional standards.
